Information Technology (IT) New Hire Training

1. Information Technology (IT) New Hire Training

2. The IT Department • Cara Black • Kelly Mihalik • Holly Landauer • Brian Wherry

3. Connecting to the AA network • 99% wireless • AA-Student and AA-Faculty • Same except for emergencies • AA-Library • Only gives access to AA eLibrary and amazon.com • Kindles connect to this • AA-Guest • SmartPhone, tablet, ipad connection • Do not give students any wireless keys

4. How to request help • Help Desk • Entire IT team is notified; gets assigned to IT member • Easily trackable and you receive updates • Email (email IT Team email, not individual) • Phone (emergencies)

5. Your laptop • Personalization • Backgrounds • iTunes • Taking home • What is on your desktop? • Network shortcuts • Changing your password • Backups • Local hard drive and desktop NOT backed up • Remember to Shutdown and the end of the day and before you come to school.

6. Email • Microsoft Outlook – the basics • Looking up users • Junk mail • Creating folders • Calendar • Contacts/People • Great tips • Access from anywhere • Email on smartphone and tablet

7. OneDrive Office 365 “THINKLINK” • Setting up OneDrive • Saving and syncing* • Microsoft Office Suite • OneNote • Accessing 365 from any device * Personal photos, videos, music can cause synching issues and delays due to size

8. Server Folders • Shared Staff • AA-Media • Must use VPN to access away from school

9. Remote access to AA • VPN • Set up VPN • Printing from home • Shared Staff

10. Phones • Staff Directory • AA website • Desk phone • Outlook global address book • UCA Client – check voicemail and chat • Change login automatically and DND settings • Voicemail sent to email 24 hours a day • Teacher phones forwarded to voicemail for all outside calls during school hours • Do not change login pins…no need to ever log out and subs need to be able to use phones

11. Printers • Printer locations • Copies • Color printing vs black & white costs • SecurePrint • Copy codes

12. SMART interactive projector and Doc Cameras • Kelly Mihalik – certified SMART trainer • Document cameras use software on your computer to connect

13. Lightspeed Sound Systems • Using in the classroom • Neck microphone • Handheld microphone • Benefits to using • Connecting computer for audio

14. Internet Filtering and Level 2 Sites • DCSD filters internet • YouTube blocked • Unblocking sites • Do not share password with students • Do not unblock sites on student computers • Subs do not have access to Level 2 sites • Download and save YouTube videos for subs

15. Computer groups • One-to-One computer for grades 5-8 • Students required to bring daily • Charge every night • No “loaners” provided if student forgets – teacher has a penalty (incomplete on homework; miss recess; etc) • Groups of 28 laptops on carts available for K-4 • One iPad group available for Kindergarten • One iPad group available for Ability Groups • No BYOD allowed – must use school-provided devices (except for Kindles – they are allowed) • Computer labs at each campus also available for checkout

16. Computer reservations • Use Outlook Calendar to reserve rooms and computer groups • Add a shared calendar • Reserve for particular time – do not do all day reservations (others can use in your “down” time)

17. Student Logins • Student usernames follow IC naming conventions • Last name, first initial, middle initial • Passwords • K-3: 123 • 4-8: student number (six digits) also used for hot lunch and library checkout • Generic Login • PARKER Username: s Password: 123 • CASTLE PINES username: aapassword: 123

18. Lanschool • What is it? • Why you would use it

19. Items we will cover during PD • Software in use at the school • File Management • Emailing assignments • Questions?