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The New Performance Agreement Model

The New Performance Agreement Model . June 13, 2012 jredeker@ksbor.org KBOR Data Conference . Performance Agreements . In 1999, the Kansas legislature adopted 74-3202d Statute established performance agreements for public higher education institutions . Performance Agreements .

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The New Performance Agreement Model

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  1. The New Performance Agreement Model June 13, 2012 jredeker@ksbor.org KBOR Data Conference

  2. Performance Agreements • In 1999, the Kansas legislature adopted 74-3202d • Statute established performance agreements for public higher education institutions

  3. Performance Agreements Statute gave Regents authority to: • review and approve agreements • provide technical assistance to institutions to develop, implement & revise agreements • annually determine the amount of new state funds awarded (if new state funds are allocated by the Legislature)

  4. Foresight 2020 • In 2010, the Kansas Board of Regents adopted Foresight 2020 • Ten year strategic plan • Plan sets achievement goals that are measurable, reportable, and ensures the state’s higher education system meets Kansans’ expectations

  5. Foresight 2020 Goals • Align Systems and Institutions • Increase Participation • Improve Retention and Graduation Rates • Enhance Student Success • Align with Kansas Workforce Needs • Ensure State University Excellence

  6. Aligning Performance Agreements and Foresight 2020 • In February of 2012, the Regents adopted a new model that aligns performance agreements with Foresight 2020

  7. Performance Agreement Model

  8. Misconceptions About New Model • Performance agreement reporting IS NOT Foresight 2020 reporting • Institutions, not Regents, choose indicators and set targets

  9. Model for Community Colleges and Technical Colleges • Four sector-specific indicators • Three institution-specific indicators

  10. Model for Community Colleges & Technical Colleges Sector-Specific Indicators were chosen by the community and technical colleges • 1. Increase Distance Education • 2. Increase Completion/Transfer • 3. Increase Success in Initial College- level Writing Course • 4. Increase STEM Completion/Transfer

  11. Model for Community Colleges & Technical Colleges Institution-Specific Indicators • develop three indicators specific to the institution and which support Foresight 2020

  12. Model for Universities • Sector-specific indicators (two required, third is optional) • Five institution-specific indicators (required)

  13. Model for Universities Sector-Specific Indicators were chosen by the universities • 1. Increase Student Success/Student Learning • 2. Increase Diversity • 3. Increase Research/Entrepreneurship/ Commercialization • 4. Increase STEM Graduates

  14. Model for Universities Sector-Specific Indicators • Institutions will have two or three sector-specific indicators • Include at least one, and up to two, indicators chosen from Indicators 1, 2 or 3 • Indicator 4 is required

  15. Model for Universities Institution-Specific Indicators • Universities required to develop five indicators specific to the institution and which support Foresight 2020 • one of the five indicators must address Foresight 2020 Goal 6

  16. Getting Started • Use a team approach to draft agreement • Though one person often writes the agreement, input about the indicators should be broad-based • Create buy-in across campus • Tailor indicators to fit institutional mission and purpose

  17. Performance Agreement Form for Community and Technical Colleges

  18. **Once form is completed, it must fit on one page***

  19. Using Form • At top of the form, fill out institution name, contact person, contact name and email and date • Place cursor inside each gray box and begin typing • Indicators should be objective, quantifiable, and measurable

  20. Using Form • Indicator 1 Increasing distance education • Choose a specific distance education indicator for institution • Indicate which Foresight 2020 goal or goals this indicator supports

  21. Using Form • Fill out the three-year history section – include numerator and denominator if history is expressed as a percent • If there is not a history, put N/A

  22. Using Form • Fill out targets for 2013, 2014 and 2015 • Include numerator and denominator if targets are expressed as a percent • Targets should be expressed in a percentage or numerical form • Outcome section is for reporting on performance so will be blank

  23. Using Form • Indicators involving students may be disaggregate by sub-population • Make sure chosen population is not too small • Institutions may disaggregate other indicators as appropriate • Follow the same process for the remaining sector-specific indicators

  24. Using Form • Indicator 2 Increase Completion/Transfer • Institution selects population or sub-population to measure • Institution decides whether to measure completion, transfer, or both

  25. Using Form • Indicator 3 Increase Success in Initial College-Level Writing • Institution selects population or sub-population to measure • Institution selects measurement instrument and/or method

  26. Using Form • Indicator 4 Increase STEM Completion/ Transfer • Institution determines how to define STEM and what programs to include • Institution selects population or sub-population to measure • Institution decides whether to measure completion, transfer, or both

  27. Using Form • Indicators 5, 6 and 7 • The three institution-specific indicators should support Foresight 2020 • Indicators should support institution’s mission in addition to supporting Foresight 2020

  28. Performance Agreement Form for Universities

  29. **Once form is completed it must fit on one page***

  30. Using Form • At top of the form fill out institution name, contact person, contact name and email and date • Place cursor inside each gray box and begin typing • Indicators should be objective, quantifiable, and measurable

  31. Using Form • Indicator 1 (required) • Indicator must address the topic of student success/learning, diversity or research/ commercialization/entrepreneurship • Within that framework, institution selects population, sub-population, program, topic or area, (etc.) to measure

  32. Using Form • Indicate which Foresight 2020 goal or goals this indicator supports • Fill out the three-year history section – include numerator and denominator if history is expressed as a percent • If there is not a history, put N/A

  33. Using Form • Fill out targets for 2013, 2014 and 2015 • Include numerator and denominator if targets are expressed as a percent • Targets should be expressed in a percentage or numerical form • Outcome section is for reporting on performance so will be blank

  34. Using Form • Indicators involving students may be disaggregate by sub-population • Make sure chosen population is not too small • Institutions may disaggregate other indicators as appropriate • Follow the same process for the remaining indicators

  35. Using Form • Indicator 2 is optional • If selected, indicator must address topic of student success/learning, diversity or research/commercialization/ entrepreneurship • Topic chosen must differ from the topic chosen in Indicator 1

  36. Using Form • If an institution does not choose indicator 2, Board staff will delete this section and renumber the indicators once the draft agreement is submitted

  37. Using Form • Indicator 3 Increase STEM Graduates • Institution determines how to define STEM and what programs to include • Institution selects population or sub-population to measure • Indicator is required

  38. Using Form • Indicator 4 is institution specific, but must address Foresight 2020 Goal 6 • Indicators should support institution’s mission in addition to supporting Foresight 2020 Goal 6 • Indicator is required

  39. Using Form • Indicators 5, 6 7 and 8 are institution- specific • Indicators are required • They should support Foresight 2020 • Indicators should also support institution’s mission

  40. Developing Narrative

  41. Using Narrative Template • Keep audience in mind • Regents • Trustees (technical & community colleges) • Legislators • Campus community members • Some may have limited knowledge of higher education

  42. Using Narrative Template • Be clear and concise • Limit to narrative for each indicator to one paragraph • Limit the total narrative to two pages • Explain acronyms and avoid jargon • Use 11 or 12 point font and ½ to 1 inch margins

  43. Using Narrative Template • Include the following elements in the narrative • Description of indicator, including the data collected • Rationale for selecting indicator • How indicator will be accomplished

  44. Tips on Narrative • Keep a notebook detailing how the data was collected, who collected it and what elements were included • This will ensure the same elements are included in the measurement from year to year

  45. Common Questions

  46. Common Questions • Q. Why are agreements on a three-year cycle? • A. The statute specifies that agreements must be renewed at least every three years

  47. Common Questions • Q. Why are agreements on a calendar year instead of an academic year? • A. Using an academic year would cause a six month delay in an institution’s ability to access new funds

  48. Comparison of Calendar vs. Academic Year Calendar Year Academic Year Reports due September 1 BAASC reviews in October and November Board approval December Funding distributed in January • Reports due March 1 • BAASC reviews in April and May • Board approval June • Funding distributed in July

  49. Common Questions • Q. Can we pull data from KSPSD for the agreement? • A. KBOR is implementing a new Business Intelligence tool, which will be demonstrated at the June KBOR data conference. Full implementation is estimated in Spring or Summer of 2013.

  50. Common Questions – 2yr sector only • Q. How do Perkins core indicators of performance relate to performance agreements? • A. Performance on Perkins core indicators affect the awarding of Perkins funding. Institutions are not required to incorporate Perkins core indicators into their performance agreements, but may choose to do so.

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