Olympus Programme

Olympus Programme Project Planning Identifying Scope of Work 9 November 2011

Aims and Objectives • The aim of this course is to provide you with a tool that can be used in any situation in which you have to identify the ‘scope of work’ for a project and how that work will be done. • It is not however, in place of your current client working practices but will add to your ability to work efficiently and effectively. • Objectives- By the end of this course you will • Understand and be able to demonstrate principles of indentifying the scope of work • Identified how you may use this knowledge in your day to day work. Olympus: Project Planning

Project Planning Exercise Identify the work necessary to build this cottage Olympus: Project Planning

Project Documents • Charter/Authorization • A document issued by the project initiator or sponsor. • Formally authorizes the existence of the project • Provides the project manager with authority • Scope Statement • Narrative description of the project scope • Basics for future project decisions • Confirms common understanding of project scope • Management Plan • The BARF document (bought-in, approved, realistic, formal) defines how the project is executed, monitored and controlled Olympus: Project Planning

Integrated Change Control • Constraints • Scope • Schedule • Cost • Quality • Risks • Customer Satisfaction • NBIf any one of the constraints change it is necessary to measure the impact on other 5. Olympus: Project Planning

Process of identifying scope of work- key actions • 1. Determine how you will do the planning – i.e. individual or team • 2. Understand the scope of the project – identify requirements • 3. Create WBS and WBS dictionary- common language • 4. Create activity list- who does what • 5. Create network diagram- scheduling plan Olympus: Project Planning

Work Breakdown Structure (WBS) • The WBS is a deliverable-oriented hierarchical decomposition of the work to be executed by the project team, to accomplish the project objectives and create the required deliverables • The WBS subdivides he project work into smaller, more manageable pieces of work, with each descending level of WBS representing an increasingly detailed definition of the project work Olympus: Project Planning

3.3 Work Breakdown Structure (WBS) Project life cycle Work packages Work package Olympus: Project Planning

Work Breakdown Structure (WBS) • Rules for creation of WBS • It is created with the help of the team • The first level is completed before the project is broken down further • Each level of WBS is a smaller piece of the level above • The entire project is included in each of the highest levels of the WBS • Includes only work needed to create deliverables • Followed with WBS Dictionary and Activity List Olympus: Project Planning

Project Planning Exercise Create a WBS for this cottage Olympus: Project Planning

WBS for cottage Olympus: Project Planning

Activity Sequencing- Prioritization of work • Identifying and documenting dependencies among schedule activities • The result of activity sequencing is a network diagram 2 4 END START 1 3 5 Olympus: Project Planning

Activity Sequencing- Dependencies • Finnish-to-start – an activity must finish before the successor can start • Start-to-start – an activity must start before the successor can start • Finnish-to-finish – an activity must finish before the successor can finish • Start-to-finish – an activity must start before the successor can finish (rare) Activity A Activity A Activity B Activity B Activity A Activity A Activity B Activity B Olympus: Project Planning

Project Planning Exercise Create a network diagram Olympus: Project Planning

Sample network diagram for cottage 1.1.1 2.1 2.2 2.3 1.1.2 1.1.3 4.2 5 3.1 3.2 3.3 3.5 1.1.4 3.4 4.1 Note start to start dependency! Olympus: Project Planning

Gateway Olympus: Project Planning

Olympus Programme