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PowerPoint Tools

PowerPoint Tools. How NOT to Use PowerPoint. Tips. Get rid of short menu by clicking Tools, Customize, Options, Always Show Full Menus Change case of text by highlighting text, hold down Shift key and hit F3 until correct case is shown

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PowerPoint Tools

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  1. PowerPointTools

  2. How NOT to Use PowerPoint

  3. Tips • Get rid of short menu by clicking Tools, Customize, Options, Always Show Full Menus • Change case of text by highlighting text, hold down Shift key and hit F3 until correct case is shown • View a mini-presentation by holding down Ctrl when you click Slide Show • Press F7 for Spell Check for PowerPoint

  4. PowerPoint on Google • Search for PowerPoint presentations on Google • Go to www.google.com • Type filetype:ppt and a keyword • Can also search for Word (doc), Excel (xls), and Adobe Acrobat (pdf) files

  5. Basics • Slide Design • Backgrounds • Formatting Font • Text boxes • Clip Art • Transitions • Animations Handout can be found on my blog

  6. Pictures

  7. Inserting Pictures • Insert, Picture, Clip Art for gallery pictures • Insert, Picture, From File for pictures saved on your computer • For pictures from the Web, go to Google and click Image at top left • Customizable options • Right click on picture and copy, then go to PowerPoint and right click paste

  8. Picture Toolbar • To edit inserted pictures, use the picture toolbar • It can be found by clicking View, Toolbars, Picture • Crop, Line Style, and Compress are my favorites

  9. Saving a Slide as a Picture • I use individual slides from presentations as pictures on my blog • Click File, Save as, change Save as Type to Jpeg, and then select Current Slide Only

  10. Sounds

  11. Gallery, Animation, Narration • Insert, Movie and Sounds, Sounds from Clip Organizer are sounds available in the gallery of PowerPoint • Slide Show, Custom Animation, Add Effect to object in slide for sound effects under Effect Options • Slide Show, Record Narration to add voice narration to slide

  12. Videos in PowerPoint

  13. Embedding Video • United Streaming video can be embedded into PowerPoint slides • Download the video from United Streaming • In PowerPoint, click Insert, Movies and Sounds, Movie from File • You have the option of playing Automatically or When Clicked

  14. United Streaming Embedded Video“Cite Your Source”

  15. Embed YouTube Video • Copy the YouTube video link • Choose View, Toolbars, Control Toolbox • Click the Hammer button (more controls) • Choose Shockwave Flash Object • Drag a box across the screen to get the desired size and location. Don't cover the entire slide. • Right click the box and choose Properties.

  16. In the Properties window, click the Movie item. • Paste the YouTube URL that you copied. • In the URL, delete the text watch?. • In the URL, replace the = (equal) sign with a / (forward slash). Set the Loop value to False unless you want the movie to repeat over and over. • Set the Playing value to False to allow you to click when you want the movie to start, rather than automatically when you display the PowerPoint slide.

  17. Resources • Slideshare-Upload and share your PowerPoint presentations, Word documents and Adobe PDF documents. Add audio to make a webinar. • Game Templates • PowerPoint Tips • Tutorial • Teresa’s PowerPoint Page • Pete’s PowerPoint Station

  18. Shortcuts Editing Slides Editing Slides New Slide Copy Slide Bold Italic Underline Superscript Subscript Font Size (bigger) Font Size (smaller) Change Case Remove formatting Ctrl-M Ctrl-D Ctrl-B Ctrl-I Ctrl-U Ctrl-Shift + Ctrl = Ctrl-Shift > Ctrl-Shift < Shift-F3 Ctrl Space Copy autoshape style Paste autoshape style Cycle thru all objects Select all objects Group objects Ungroup objects Copy object Zoom In/Out Show Grid Show Guides Help Ctrl-Shift-C Ctrl-Shift-V Tab Ctrl-A Ctrl-Shift G Ctrl-Shift H Ctrl and Drag Ctrl MouseWheel Shift-F9 Alt-F9 F1 Presentation Slideshow F5 Right Arrow Left Arrow 14 Enter key B W Home End F1 Home Esc Save Print Close New Find text Spell check Ctrl-S Ctrl-P Ctrl-W Ctrl-N Ctrl-F F7 Start Next slide or build Previous slide or build Jump to slide 14 Black slide White slide First slide Last slide Quick keys Re-start Quit / End show General Undo Repeat Help Ctrl-Z Ctrl-Y F1

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