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Mt. Diablo Unified School District

This document presents a detailed staff recommendation to the Board of Education for a design/build contract to install photovoltaic systems district-wide, highlighting intangible benefits in environmental, economic, curricular, and community aspects. It includes background information, project timeline, evaluation methodology, comparison of proposals, and recommendations for SunPower as the primary proposer. The goal is to achieve financial benefits while ensuring minimal delivery risk and long-term performance for the school district.

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Mt. Diablo Unified School District

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  1. Mt. Diablo Unified School District Staff Recommendation to the Board of Education Design/Build Contract For The Installation of Photovoltaic Systems District Wide September 28, 2010

  2. Agenda • Background • Project Timeline • Evaluation Methodology & Criteria • Comparison of Proposals • Shortlist • Recommendations

  3. MDUSD Solar: Intangible Benefits • Environmental • Economic • Curricular • Community

  4. MDUSD Solar: Intangible Benefits • Environmental (emissions): -A 10 MW solar system has the effect of removing 2130 cars off the road/yr -A 10 MW solar system has the effect of planting or saving 300,000 trees/yr -It takes 364 tons of trees/11 tons of coal to produce the power produced by a 10MW system (50,000 lbs of CO2)

  5. MDUSD Solar: Intangible Benefits • Economic: -Local employment opportunities (trades, consultants, service sector)- during and after construction -Domestic/local production of materials

  6. MDUSD Solar: Intangible Benefits • Curricular: -Opportunities for experiential learning -Alignment with curriculum -Real-Time Data Monitoring Activities (math and science)/Kiosk -Guest Speaking -Lesson Plans

  7. MDUSD Solar: Intangible Benefits • Community: -Underscores corporate integrity and visibility as both fiscal and environmental stewards -Affirms MDUSD’s larger role and obligation as a leader and community role model

  8. Background • RFP process is complete (chronology on following slide) • Proposal Review Committee has completed its evaluation of proposers • Staff is now seeking authorization to enter into contract negotiations with recommended proposer • Also identify the second-place proposer as a back-up

  9. Project Timeline

  10. Evaluative Criteria“Best combination of…” • Price • Initial System (Capital) Cost • Long Term utility cost savings • Cost per unit output/production • Operating/Maintenance Costs • Performance Guarantee (20 years) • Experience(K-12) • Proven Performance • Organizational Qualifications • Technology • Use of Local labor • Overall Quality of RFP(including interview)

  11. Evaluation Challenge Finding the best balance of financial benefit, delivery capability, and long-term performance

  12. Evaluation Criteria and Weighting

  13. Proposing Entities D/B FirmPrimary Sub/PartSystem Size SolCit Helix 11.208 MWdc Van/Pars (JV) Rosendin/ 12.600 MWdc Solar Power SunPow Taber/Del Monte 11.191 MWdc Roeb/Emard(JV) Emard 12.785 MWdc

  14. Summary of Proposals – Non-Financial Assessment

  15. Proposal Scoring Summary

  16. Recommendation • Staff recommends the Board authorize staff to enter into negotiations with SunPower for the following reasons: • Depth of experience with solar in K-12 setting • Capacity to implement project of this size • Strength of technology offering • Comprehensive performance guarantee • Robust O&M and monitoring capabilities • Savings to District • The SunPower proposal represents the best balance of financial benefit, minimal delivery risk, and long-term performance

  17. Recommendation (cont.) • Engage SolarCity as a secondary firm in the event contract negotiations with SunPower do not progress or conclude to the District’s satisfaction

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