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Digitising Collections: Getting Started, Getting Funding, Getting Collections Online

Digitising Collections: Getting Started, Getting Funding, Getting Collections Online. Cokie Anderson, Assistant Professor Oklahoma State University cokie@okstate.edu. Deciding to Digitise. Digitisation is an expensive process, and materials to be digitised must be carefully chosen. Consider:

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Digitising Collections: Getting Started, Getting Funding, Getting Collections Online

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  1. Digitising Collections: Getting Started, Getting Funding, Getting Collections Online Cokie Anderson, Assistant Professor Oklahoma State University cokie@okstate.edu

  2. Deciding to Digitise • Digitisation is an expensive process, and materials to be digitised must be carefully chosen. Consider: • Condition of the materials • Demand for the materials • Uniqueness of the materials

  3. The Starting Point: A Digitisation Policy • Formulate a written digitisation policy, like that used for developing your print collection. • Develop a checklist or questionnaire based on the policy for use in evaluating materials to be digitised and for guiding you through the digitisation process.

  4. Issues a policy should address • Access • Preservation • Audience • Physical condition of materials • Ownership • Project support (Money!)

  5. Sample Digitisation Policy • National Library of Australia http://www.nla.gov.au/policy/digitisation.html

  6. Getting Started…. • Equipment • Computer: Get as much hard drive space, memory, and speed as you can afford. A large monitor is helpful. This should be the most expensive item. • Scanner: Basic desktop scanner works well. No need to spend a lot of money here. Make sure it will do grayscale and will save files in TIFF format.

  7. Getting started… • Software • Scanning:use software that came with your scanner. • Optical Character Recognition: OCR software should be the best you can afford. Spend your money here, and save time in the long run. • XML editor: You can buy special editors (e.g. XML Spy) but shareware/freeware text editors work well (We use Note Tab).

  8. Getting started… • Staffing • Project Director:develops proposal and evaluation for the project, conducts all planning and provides estimates of costs. • Operations Manager:develops workflow, establishes standards, prepares materials, establishes quality controls, supervises staff and vendor relations. • Project Participants:actually perform the hands-on digitization.

  9. Getting funding • Grants • Government Agencies • Foundations • Corporations • Cooperative efforts • Consortia • “Contract” work • Ongoing institutional support essential

  10. Getting collections online • Form an alliance with your systems department – you’ll need their help. • Web server – make sure you have access. • Promote your site – register with search engines, send out press releases. • Keep statistics – put a counter on your site (Webcounter).

  11. Digitisation Process – Part 1

  12. Digitisation Process – Part 2

  13. Digitisation Resources • AHDS: http://ahds.ac.uk • Oxford Text Archive: http://ota.ahds.ac.ukhttp://ota.ahds.ac.uk/documents/creating/ • University of Virginia E-text Center: http://etext.lib.virginia.edu/standard.html

  14. Digitisation Resources • Cornell University Digitisation Tutorial: http://www.library.cornell.edu/preservation/tutorial/contents.html • Colorado Digitization Project: http://coloradodigital.coalliance.org/standard.html • Text Encoding Initiative: http://www.tei-c.org/

  15. Digitisation Training - UK • Oxford Humanities Computing Unit Summer Seminars • http://www.hcu.ox.ac.uk/summer/index.html • University of Glasgow • Digitisation Summer School • http://www.hatii.arts.gla.ac.uk/DigiSS02/index.htm • M. Phil. in Digital Management & Preservation • University College London • MA in Electronic Communication & Publishing

  16. Digitisation Training – North America • University of Virginia • Rare Book School-http://www.virginia.edu/oldbooks/rbs/schedule.html • MA in Digital Humanities- http://www.virginia.edu/mediastudies/ • University of New Brunswick Summer Institute on Electronic Texts • http://www.lib.unb.ca/Texts/SGML_course/Aug2001/

  17. Professional Organisations • Association for Computing & the Humanities • http://www.ach.org • Tübingen, Germany 24-28 July 2002 • Association for Computing Machinery • http://www.acm.org • American Society for Information Science & Technology • http://www.asis.org • Philadelphia, PA 18-21 November 2002

  18. Conferences • Internet Librarian International • Graphic Communications Association • http://www.gca.org • XML Europe • Extreme Mark-up Languages – Montréal • XML Asia/Pacific • XML 2002 - US

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