1311A.3

1. Club Leadership Training Session Achieving Success As Vice President Membership 1311A.3

2. Standards for Success • Help officers clearly understand their roles. • Orient club members to better understand club officer roles. • Aid members when evaluating candidates for office. • Facilitate communication when expectations differ. 1

3. Outside the Club Meeting • Conduct ongoing membership-building and efforts. • Promote the goal of one new member per month. • Promote achieving 20 members by year-end or sooner. • Promote club and Toastmasters International membership-building programs. • Conduct a minimum of two formal club membership programs annually. • Keep track of guests, new members, and members not attending meetings. • Explain the educational program to prospective members, get their commitment to join and collect membership applications. 2

4. Outside the Club Meeting • Assist the VPPR with maintaining the club’s website and newsletter. • Ensure the club’s meeting location and time are listed correctly on the club’s website, promotional material, and with World Headquarters. • Attend club executive committee meetings. • Attend and vote at area council meetings. • Arrange for a replacement if unable to attend a club meeting. • Prepare your successor for office. 3

5. At the Club Meeting • Greet guest and have each complete the Guest Information Card (Item 231). • Report on current membership, promote membership campaigns, and welcome new members. • Work with the president and vice president education to ensure each new member is formally inducted at the first meeting after being voted in by the club. • Help guests wanting to join complete the Application for Membership. • Speak with fellow members to determine if their needs are being met. 4

6. Your Leadership Opportunity • Set realistic and attainable goals. • Plan how to accomplish the goals. • Delegate tasks as needed. • Monitor progress toward goals. • Coach team members when necessary. 5

7. Your Leadership Opportunity Five Steps of Motivation • Understand what motivates each person. • Focus on the benefit to the individual. • Make expectations clear. • Recognize their work. • Be a leader. 6

8. Your Leadership Opportunity Five Steps of Delegation • Decide what to delegate. • Decide who will do the task. • Assign responsibility. • Grant authority. • Establish accountability. 7

9. Your Leadership Opportunity Barriers to Delegation • Lack of confidence in others • Fear of losing control • Selfishness • Insecurity • Reluctance 8

10. Your Leadership Opportunity Four Steps to Coaching • Agree that a problem exists. • Discuss solutions. • Agree on an action. • Follow up. 9

11. Setting Membership Goals A goal of one new member each month will help keep an influx of new members for a strong, healthy club. 10

12. Achieving Membership Goals Membership-building Contests • Talk Up Toastmasters • Smedley Award • Beat the Clock! • Annual Membership Program 11

13. Achieving Membership Goals Contest Ideas • Running the Marathon • Bar Chart 12

14. Maintain Member Satisfaction • Member Interest Survey (Item 403) • New Member Profile Sheet (Item 405) • Club Climate Questionnaire (Item 251C) 13

15. Handling a Guest Visit • Introduce yourself. • Invite the guest to sit next to you or someone on the membership committee. • Provide Toastmasters’ promotional literature. • Spend a few minutes before or after the meeting getting to know your guest. • Ask why they chose to visit your club and what they expect to learn or achieve. • Explain how your club operates. • Describe how membership in the club will help them become better communicators and better leaders. 14

16. Handling a Guest Visit Inviting Guests to Comment • Did they enjoy the meeting? • What aspect of the meeting was especially appealing to them? • Do they feel that they can benefit from Toastmasters? 15

17. Always Follow Up • With guests • With new members • With current members 16

18. A responsibilityanda privilege 17