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Partners in Setting the Pace through Planning

Donna M. Simon Assistant Vice President for Planning and Resource Management January 2005. Partners in Setting the Pace through Planning. Division of Student Affairs. Annual Planning. “If what you are doing is not moving towards your goals, then it is moving you away from your goals.”

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Partners in Setting the Pace through Planning

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  1. Donna M. Simon Assistant Vice President for Planning and Resource Management January 2005 Partners in Setting the Pace through Planning Division of Student Affairs

  2. Annual Planning “If what you are doing is not moving towards your goals, then it is moving you away from your goals.” Brian Tracy

  3. Embrace the Core • Student-centered service • Partnerships focused on student learning • Establishing an inclusive community • Actively building collaborative relationships

  4. Share the Vision The Division of Student Affairs inspires students to engage and succeed in their individual pursuit of learning as they transform into dynamic leaders.

  5. Join the Mission In alliance with the educational mission of Northern Illinois University, the Division of Student Affairs creates student learning opportunities beyond the classroom that inspire intellectual, personal, and civic growth for leadership in a diverse and complex world.

  6. Goals of Annual Planning • Activate common Divisional goals • Operationalize Core Values, Vision, Mission • Declare intentional direction • Identify outcomes • Ensure measurable Key Performance Indicators (KPIs) • Facilitate the collection of longitudinal data for research, publications, presentations

  7. Annual Planning Process • Inclusive • All levels of personnel are involved • Accountability assignments • Tie to performance evaluations • Continuous, ongoing, looped process • Begins with Division goals • Loops back with Assessment, measuring how well Division goals are met

  8. Annual Planning Process Consider Outcomes/ Assessment IMPLEMENTATION Department Goals Collaboration Partners Action Plan Identify Needed Resources Assess Outcomes Division Goals Need More? Did we meet our goals? Resource Sharing Implement Findings

  9. Division Goals • Student-centered • Student learning • Inclusive community • Innovative programs and services • Professional development • Resource management & development • Technological advancement

  10. Guidelines for Annual Planning • Each Departmental goal linked to one or more Division goals • Outcome-based goals • Key Performance Indicators assessed for each goal • Annual budget planning driven by annual planning • Results presented in Annual Report

  11. Planning Document Housing & Dining Example

  12. Planning Document Housing & Dining Example

  13. Planning Document Housing & Dining Example

  14. Planning Document Housing & Dining Example Division of Student Affairs: 2005-2006 Department Goals Worksheet • Provide Student-centered programs and services • Enhance student learning • Create an inclusive community • Provide innovative programs and services • Provide professional development • Manage and develop resources • Promote technological advancement Department: Housing & Dining

  15. Planning Document Student Involvement Example

  16. Planning Document Student Involvement Example

  17. Planning Document Student Involvement Example

  18. Planning Document Student Involvement Example Division of Student Affairs: 2005-2006 Department Goals Worksheet • Provide Student-centered programs and services • Enhance student learning • Create an inclusive community • Provide innovative programs and services • Provide professional development • Manage and develop resources • Promote technological advancement Department: Student Involvement & Leadership Development

  19. Practice Planning Exercise Using the worksheets, complete a goal for two separate departments in your unit. Does this goal directly support a Division goal? Is this a goal one of my top 5-7 priorities for the year? Have I engaged all prospective collaborative partners who would add value? Are the expected outcomes measurable? Did I include LEARNING outcomes? Do the KPIs adequately inform progress toward the goal(s)

  20. Final Thoughts • Submit your department’s top 5 – 7 goals • Annual Goal Planning should drive Annual Budget Requests • Annual Planning assessment targets should reflect progress toward Division and Departmental goals • Assessments will be used to refine ongoing Departmental initiatives

  21. Annual Planning Deadlines • 1st draft due to Assistant Vice Presidents, February 25 • Final draft due to Assistant Vice Presidents, March 18 • Final draft from Assistant Vice Presidents to Vice President for Student Affairs, March 25

  22. Partners in Setting the Pace through Planning Questions?

  23. Annual Planning/Budgeting Deadlines - FY 2006 July 15 FY 2005 Annual Rpt. To AVP for Planning Apr. 4-22 Budget Mtgs. w/Budget Analyst Jan. 20 2nd. Qtr. Budget Rpt. FY 2006 Feb. 25 Planning Worksheet Draft I Oct. 7 KPI Report June 1 Budget Final Request Mar. 18 Planning Worksheet Draft II Mar. 25 Planning Worksheet Final To VP July 8 FY 2005 Annual Rpt. To AVPs Oct. 21 1st Qtr. Budget Rpt. FY 2006 July 22 4th Qtr. Budget Rpt. FY 2005 Mar. 11 Budget Draft I Apr. 22 3rd Qtr. Budget Rpt. FY 2005

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