Science & Engineering  New Faculty Orientation

1. Science & EngineeringNew Faculty Orientation Research at Rice Nancy Nisbett, Director Office of Sponsored Research

2. Science & EngineeringNew Faculty Orientation Office of Research James Coleman, Ph.D. Vice Provost for Research

3. Science & EngineeringNew Faculty Orientation Office of Sponsored Research (OSR) Responsibilities: Review and submit proposals Accept grants Negotiate and Sign Contracts Non-financial Post-Award Activities Award Closeouts

4. Science & EngineeringNew Faculty Orientation Staff Assignments – Single Point of Contact http://osr.rice.edu/staff.cfm

5. Science & EngineeringNew Faculty Orientation Research Life Cycle: • Funding Opportunity • Proposal Development/Submittal • Award Negotiation/Receipt • Post-Award Activities (conduct research, expenditure of funds, development of new technology/inventions) • Award Close-out

6. Science & EngineeringNew Faculty Orientation Funding Opportunities • IRIS http://osr.rice.edu/ • Emails for specific announcements/VPR • Links on OSR website/Agency homepages • Office of Foundation & Corporate Relations • Web • Visiting Government Agencies • Professional Contacts/Conferences

7. Science & EngineeringNew Faculty Orientation Proposal Development and Submittal • Ultimate Responsibility: Faculty/Principal Investigator (PI) • Read and Follow Program Guidelines • Technical Proposal • Compliance Issues? • Review and Approval (R&A) form • To OSR 5 Working Days Before Deadline • Read and Follow Program Guidelines (again!)

8. Science & Engineering New Faculty Orientation Review and Approval Form (R&A form) http://osr.rice.edu/index.cfm

9. Science & Engineering New Faculty Orientation Costs of Doing Research: • Direct Costs • Indirect Costs (Facilities and Administrative costs – F&A)

10. Science & Engineering New Faculty Orientation Proposal Development and Submittal • Budget Development • Rice Expenditures • Graduate student support and tuition remission • Equipment ($5,000) • Rice Calculating Budget http://osr.rice.edu/forms.cfm?keywordID=55

11. Science & EngineeringNew Faculty Orientation • Subcontractors? Consultants? http://osr.rice.edu/template.cfm?pageid=11 • Cost Share Form: http://osr.rice.edu/forms.cfm

12. Science & EngineeringNew Faculty Orientation Types of Cost Share • Mandatory • Voluntary Committed • Voluntary Uncommitted

13. Science & EngineeringNew Faculty Orientation • Advance Spending • Preaward Spending Form: http://osr.rice.edu/forms.cfm?keywordID=55

14. Science & EngineeringNew Faculty Orientation Proposal Submission • Deadline (what day? What time?) • To OSR 5 Working Days before Proposal Deadline • Paper Copy (PI responsibility) • Electronic – done by OSR • FastLane (NSF) • Grants.gov and eCommons (NIH) • NSPIRES (NASA)

15. Science & EngineeringNew Faculty Orientation Award Negotiation and Acceptance • Award made to Rice (not faculty members) • Award Transmittal/Notice of Award Congratulations!

16. Science & EngineeringNew Faculty Orientation Date: SEP-10-2008 ______________________________________________________________________ NOTICE OF AWARD ______________________________________________________________________ Principal Investigator: Your Name Sponsor: National Science Foundation Flow-through Sponsor: None Project Title: My First Award Sponsor Award No.: XXX-123456 OSR No.: 08010101 Type of Award: Grant Award Amount: $300,000 Project Period: 10/01/08 - 09/30/09 Comments: None

17. Science & EngineeringNew Faculty Orientation R Funds (Research/Restricted) Unallowable Expenses: • Travel – if US carrier not used • Summer Salary > 2 mos. – NSF • Alcohol • Office Supplies/Furniture and Clerical Support • Entertainment • Flowers and Gifts • Intramural Faculty/Staff Meeting Costs • Public Relations

18. Science & EngineeringNew Faculty Orientation Post Award • All activities after the award has been accepted by Rice • PI - research • OSR – nonfinancial • Research and Cost Accounting – financial, effort reporting • OTT – intellectual property disclosures

19. Science & EngineeringNew Faculty Orientation Research and Cost Accounting Activities • Set up R Fund • Invoicing • Draw-down of Federal funds • Rebudgeting • Compliance with OMB Circulars • Effort Reporting • Continual working relationship with PI, Department Staff http://www.professor.rice.edu/professor/Research_and_Cost_Accounting.asp

20. Science & EngineeringNew Faculty Orientation OSR Post Award Activities • Grant Continuations • Supplements • Amendments/Modification • Competitive Renewals • Rebudgeting • Sponsor Approvals (foreign travel, equipment purchases, items not in original budget-subcontractors) • Leave of absence of PI or other Reduction in Effort • Change in Scope of Project • Grant Transfers

21. Science & EngineeringNew Faculty Orientation Award Closeout • Identified in Award Document • Final Technical Report • Final Expenditure Report • Final Property (equipment) Report • Final Invention Report • New Technology Report (NASA)

22. Science & EngineeringNew Faculty Orientation Conflicts of Interest • Financial • Time • Commitment • Apparent • Handled in Dean’s Office

23. Science & EngineeringNew Faculty Orientation Important Points to Remember • Ultimate Responsibility: PI • We are here to help! Ask Questions • Read the Guidelines • Read Your Award Document

24. Welcome to Rice! Go Owls