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Verification Process School Year 2010-2011

Verification Process School Year 2010-2011. Verification Summary Report. In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability.

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Verification Process School Year 2010-2011

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  1. Verification ProcessSchool Year 2010-2011 Verification Summary Report In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Civil Rights (Office of Adjudication), 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call toll free (866) 632-9992 (Voice).  TDD users can contact USDA through local relay or the Federal Relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice users). USDA is an equal opportunity provider and employer.

  2. USDAissued: Eligibility Manual for School Meals January 2008 edition Federal Policy for Determining and Verifying Eligibility of students Download from link on DPI website at: fns.dpi.wi.gov/fns_fincou1

  3. Save These DPI Webpages: DPI Child Nutrition Website is located at: fns.dpi.wi.gov/fns_index (click on “Verification” in the green left margin) Verification Forms are located at: fns.dpi.wi.gov/fns_fincou1 Be sure to check each school year for the most current forms/information

  4. More Training Opportunities Click on “Training Opportunities” to review webcast sessions and other DPI training opportunities at: fns.dpi.wi.gov/fns_training Watch for October 1 mailing addressed to Authorized Representative of your Local Educational Agency (LEA)

  5. How is Verification conducted? • As of Oct. 1, the total number of approved paper household applications submitted for the current school year are counted • Required sampling method is determined • Select required percentage based on sample method - but no more (cannot verify 100% of applications) • Select applications to be verified “for cause” are “in addition” to the required sampling number.

  6. Highly recommended: • use one Verification Tracker form for each application to be verified • streamlines final • Verification Summary • Report • updated “Verification Forms” packet includes the Tracker on page 15. • http://fns.dpi.wi.gov/fns_fincou1

  7. Verification Summary Report • Required “Standard sampling method” this year has been determined by non-response rate of 20% or greater in 2009–2010. Specific SFAs sent 9/21/10 mailing. • Any of 3 sampling methods can be used by agencies with less than 20% non-response: 10/1/10 mailing. • DPI is required to collect Verification data. (Do not include “Verified for Cause” applications on Verif. Summary Report) • Agency will be placed in “claims withholding” if the Verification Report is not submitted by Nov 15.

  8. Deadlines • October 15: “Instructions” will be posted on DPI website. Print & complete ahead of submitting report. • November 1: on-line access to Verification Summary Report opens • November 15th:Verification and Verification Summary Report should be completed

  9. SY 2010 – 2011 “Verification Summary Report” form and “Instructions” are posted at: fns.dpi.wi.gov/fns under “On-line Services”

  10. Let’s start with reporting: “Pre- verification” information!

  11. Before you start reporting: • Print a copy of the “Instructions to Complete 2010-2011 Verification Summary Report” • “Instructions” will be posted on the website after October 15. Complete this worksheet at your desk • The information must all be entered in one session or you will need to start over. • “Instructions” explain where and how the information is to be reported.

  12. Log in for the Verification Summary Report 2010 - 2011

  13. Select the name of your school/agency from the drop-down box. Be careful to pick your own when the names are similar.

  14. Pre-verification Information • School name, Agreement number and LEA type will automatically appear on screen after you log in • PLEASE insert an email contact to facilitate the process – this should be the person responsible for submitting the report

  15. All schools must use the USDA “Household Application • If your agency did not receive or approve any applications • by October 1 this school year, select “No Approved • Applications” and continue to “Part II. Results of Verification” • All agencies (except Provision 2 in a non-base year)must enter • “0” or a number in both numbers 2 and 3

  16. All schools/RCCIwill fill out #2 and #3 in Column A with information as of last operating day in October #2. number of sites operating for NSLP or SB #3. number of enrolled students WITH ACCESS to the program. If you have schools or grade levels without program access they must be subtracted from the reported total enrollment • Only Provision 2 schools not operating in a Base Year will complete Column B numbers #2 & #3

  17. PRE-VERIFICATION INFORMATION

  18. Note the column headings and dates for information Report number of students and applications approved Free Eligible Categorically or by income as of the last operating day of October Report number of students and applications approved by income and Reduced Eligible as of last operating day of October Note that all agencies must enter “0” or a number in all sections of Column A (except 4-4 and 5-1 which are only for Provision 2 operating a base year) and Column B.

  19. NOTE: Column Headings have Changed! Column A is Students 4. Total of Free eligible students from all categories on last operating day of October 4-1 through 4-3: break out the actual number of free students by specific category Column B is Applications 4. Total # of Free Applications approved (as of the last operating day of October) 4-2 and 4-3 report total number of applications for each specific category (as of the last operating day of October) Note: Column A #4.4 is only for Provision 2 schools

  20. Line# 5 reports the Reduced-price Eligible students Column A: entertotal number of reduced-priced students (as of last operating day of October) and Column B: enter total number of reduced-price applications (approved as of last operating day of October) Do not enter data into #5 - 1 unless you are a Provision 2schoolnot operating in a base year

  21. Provision 2 • Wisconsin has about 20 schools on Provision 2 • Provision 2 schools provide meals to all students at no charge and in turn have a different application collection structure • Collect applications only in the base year • Do not fill out Line 2 Column B, Line 3 Column B, Column A Lines 4-4 or 5-1 unless you are a Provision 2 school and are not in a base year

  22. Reporting the Results of Verification

  23. Select “Type of Verification Used” from the drop-down box • If LEA had no approved applications on October 1 to verify • select “No Verification Performed (no approved applications)”

  24. Record the results of verification for each application in the column that represents the “Original Determination” Column A Free Eligible by Case number for FoodShare, W-2 Cash Assistance or FDPIR Column B For Free Eligible based on Income Column C Reduced Price Eligible based on Income

  25. For questions on completing and submitting the Verification Summary Report, contact Jessica Sharkus

  26. Verification Results • An application is ALWAYS posted in the column (A, B, or C) where it was originally determined Example – Income application originally determined to be free eligible is posted in Column B on the numbered line that corresponds with it’s status after verification • Lines # 7 through 11

  27. Report each application in the COLUMN of the original determination Report each application in the line (7-11) of the results of verification

  28. When you are sure the information is complete and accurately entered “Submit”. • 2. Print a copy of the Verification Summary Report for your records to show the date submitted.

  29. Claims for reimbursement will not continue to be accepted/paid on-line for agencies that: 1)have approved applications; but did not conduct verification and/or2) have not submitted the on-line Verification Summary Report to DPI by no later than November 15

  30. QUESTIONS on the Verification Process? Contact DPI School Nutrition Team using the Personnel Directory posted at: http://fns.dpi.wi.gov/fns_directory Contact Jessica Sharkus with questions on the Verification Summary Report.

  31. Thank you for participating and for your support of Wisconsin students every day

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