Southgate Schools Standards - Based Report Cards

1. Southgate SchoolsStandards - Based Report Cards Our website southgateschools.com Diane Kell kelld@sgate.k12.mi.us Wendy Nowak nowakwen@sgate.k12.mi.us Standards Based Report Cards

2. Overview The Process - Using PowerSchool Teacher or PowerGrade Standards - Excel Conversion Scales Creating the Report Card Design Background pictures Pictures on server Create Report Card in Designer Designer Tips Get file ready for import Object Report Teacher Entry/Web Assignments Storing Grades Generating the Report Cards (timelines) Printing Report Cards Changing Report Cards (semesters)

3. Grades K through 2/3 No Grades Enter Standards in PowerSchoolTeacher Enter comments in PowerSchool Teacher Grades 3 through 5 Grades (A,B,C, etc.) Are entered in PowerGrade for all subjects Or Enter Standards in PowerSchool Teacher Enter Comments in PowerSchool Teacher Or Tie standards to assignments in PowerGrade (this will automatically populate PowerSchoolTeacher page for teacher review. Here you can edit and add standard grades missed or disagree with. Enter comments in PowerGrade - much easier to do here. Elementary Process Standards Based Report Cards

4. Standards Standards Based Report Cards

5. Conversion Scales Standards Based Report Cards

6. Create The Report Card Design Create, complete with all logos, pictures, lines, shading and type in all the labels (standards) so proofreading on the teachers’ part is possible. This will ensure correct placement of all standards and codes. (Yellow Side B) Standards Based Report Cards

7. Create Background Picture • Using Filemaker, duplicate the completed file, strip all labels and text. Rename as “stripped report cards”. • Open the stripped page (screen) in Filemaker, copy it into the computer memory (control C), open up Appleworks and paste the copy, save this file in the correct format for PS import. • Save the picture in three parts, logo, linetop, body (this will save tons of time later ) (Green Side A) Standards Based Report Cards

8. Create the .pst file • Create a new file and place the stripped appropriate picture from Appleworks onto the page. Type all labels and place all codes on each report card using the program “Designer”. Include the picture for placement (will be deleted and exchanged with the picture on the server after it is imported) Standards Based Report Cards

9. Using Designer - Placing Standards Place all standards and/or grades. Each standard will have the following five parts • Grade or Standard label or name, i.e. “Can tell time” • Standard/grade output code for Q1 • Standard/grade output code for Q2 • Standard/grade output code for Q3 • Standard/grade output code for Q4 ^(*Std.stored.transavg;1G.MA.TT;Q1) ^(*Std.stored.transavg;1G.MA.TT;Q2) ^(*Std.stored.transavg;1G.MA.TT;Q3) ^(*Std.stored.transavg;1G.MA.TT;Q4) Standards Based Report Cards

10. Helpful Tips • When placing codes example “B2G.RE.AC;Q1” put a character after it i.e. “x, y, z” ie. ^(*Std.stored.transavg;B2G.RE.AC;Q1)x so you can confirm the correct placement. Use one character for quarter 1 and a different one for quarter 2 etc.

11. Helpful Tips • Place text and codes from the right to the left, there are too many codes on the page, you cannot work from left to right.

12. Helpful Tips • Use group tool with copy and paste functions, saves tons of time. • When using Designer, it automatically adds a layer for each object and Powerschool only accepts layers up to 20 you must adjust these accordingly, when assigning layers, group objects and layer by categories so they can be located once in Powerschool. Standards Based Report Cards

13. Get Designer file ready for import Delete all pictures (background, logo, linetop) from report (Green Side B) Combine pages into one file Designer copy and resave file for import into PowerSchool. (menu > export xml, create a .pst file) i.e. from KGPg1, KGPg2 to KGReportCard Standards Based Report Cards

14. Put Pictures on Server • On PowerSchool Server • Locate PowerSchool Pro folder > Data Folder > Pictures Folder > General Folder > Drop Jpg’s into this folder • Use appropriate and consistent names for easy identification, i.e. 1pg1pict.jpg - 1pg2pict.jpg Standards Based Report Cards

15. Import the report card into PowerSchool • Breadcrumbs System > import record template Standards Based Report Cards

16. In PowerSchool • Open each report card and choose the correct pictures and layers for pictures. • Remember: pictures are in three separate parts, • Picture 1 is logo, • Picture 2 are lines, • Picture 3 is background. This makes placement possible. Standards Based Report Cards

17. Teacher Entry/Web Assignments Standards Based Report Cards

18. Storing Grades Standards Based Report Cards

19. Generating Reports (timelines) Standards Based Report Cards

20. Printing Report Cards Standards Based Report Cards

21. Changing Report Cards (semesters) • There are two ways to handle/reflect different quarters on the report cards • Have four different copies of each report card, one for each quarter • Have one copy and change it after/before each quarter Standards Based Report Cards

22. More Information • Our website - southgateschools.com • For Print Outs • This PowerPoint Presentation • Report Card Procedure • Web Assignment Initial Setup • Web Assignment Semester Import • Semester Changes for Report Cards - Grid Set up example • Other requests that may be requested after this presentation • Diane Kell regarding designing report cards - kelld@sgate.k12.mi.us • Wendy Nowak - regarding standards, PowerGrade i.e., teacher input - nowakwen@sgate.k12.mi.us