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Academic Enrollment Planning Committee: Preliminary Report

Academic Enrollment Planning Committee: Preliminary Report. Submitted May 3, 2010 to inform the FY 11 Budget Process of Resources Needed to Address Expected Student Growth Kathy Teehan and Joan Liem, Co-Chairs. Committee Members.

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Academic Enrollment Planning Committee: Preliminary Report

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  1. Academic Enrollment Planning Committee: Preliminary Report Submitted May 3, 2010 to inform the FY 11 Budget Process of Resources Needed to Address Expected Student Growth Kathy Teehan and Joan Liem, Co-Chairs

  2. Committee Members • Joan Becker, Jennifer Brown, David Cesario, Andrew Grosovsky, Katie Hope, Eunsook Hyun, Judy Keyes, Donna Kuizenga, Marieta Labetz-Poll, Barbara Lewis, Joan Liem, Catherine Lynde, Dennis Maxey, Anita Miller, Phil Qualieri, Kathy Teehan • We have met 6 times and have 1 additional meeting scheduled this week.

  3. Purpose of Preliminary Report • To inform the FY11 Budget Process of the resources needed to address the expected student growth of 4% or approximately 597 students for Fall 2010. • The committee assessed needs in the following areas: • Instructional Capacity • Central Academic Support Services • Undergraduate Studies • Enrollment Services including Financial Aid, Bursar, Veterans, Admissions Processing • Student Affairs • Space Needs

  4. Fall 2005 to Fall 2009 Enrollment History • Headcount Enrollment at UMass Boston has increased 26% from Fall 2005 to 14,912 in Fall 2009 • Undergraduate enrollment by 2,083 (23%) • Graduate enrollment by 967 (33%) • Instructional Full Time Equivalent (IFTE) counts which are based upon credit activity have increased at a higher pace than enrollment - 46% due to increased full time attendance • Undergraduate IFTE has increased 40% • Graduate IFTE has increased 68% • Tenure stream faculty have only increased 9% during this same time period

  5. Instructional Capacity • Need estimated based on new matriculated students for Fall 2010 only (approx. 365 undergrads; 106 grads) • We estimate 1778 new enrollments for Fall 2010 (1460 undergrad; 318 grad) resulting in a need for 85 additional sections (assuming 25/section undergrad; 12/section grad) • 34 searches for tenure stream faculty on going (21 replacement; 13 new positions) plus 2 new and 1 replacement faculty from searches completed in FY10 • Two retiring faculty will continue to teach in FY11 • Thus 17 new faculty; at 2 courses each/semester = 34 additional sections • This results in 51 additional sections to be taught by adjunct faculty in the fall, fewer (45) in spring at an estimated cost of $816,000 for the year.

  6. Graduate Assistantships • Growth in enrollments requires more large lecture courses with discussion sections and labs. • TAs used to provide support to faculty teaching large lecture sections, lab courses, discussion sections, and to help with proctoring exams, grading papers, tutoring. • Deans estimate a need for 17.75 additional TAs. • Cost of those stipends = $254,677 • Cost of Health Insurance = $18,346 • Total Cost = $273,023 • Estimated lost fee revenue = $178,725 • We remain below national averages in percentages of stipends provided in most disciplines.

  7. Central Advising Services • Expect approximately 3670 undeclared students in FY11 compared to 3562 in FY10. • University Advising Center Caseloads are at 367:1 while NACADA’s recommended caseload is 300:1. • To get to a 340:1 student to advisor ratio, need one additional advisor; to get to 300:1 need 2 additional advisors. • Cost of one additional advisor $48,000 without fringe; $65,644 with fringe benefits.

  8. Central Advising Services: Tutoring and Skills Workshops • Projected Growth in Tutoring needs from 3312 undergraduate students in FY10 to 3443 in FY11. • Cost per student approximately $78 for last 4 years. • Cost per contact hour approximately $24. • Estimated increased cost of tutoring additional students in FY11 = $10,000. • Projected growth in demand for writing support services for graduate students from 148 in FY10 to 159 in FY11. • Per student cost estimated at $176; average contact hours = 3.7. • Estimated cost of additional student demand= $2000. • Note. Estimates do not address current unmet needs.

  9. Central Advising Services: Disability Services • Percent of student population with disabilities estimated at 3% • Students served by the Ross Center in FY10 = 440; expected for FY11 = 464 • Expenditures in FY09 = $188,125; In FY10 projected to be $272,000; In FY11 projected to be $302,000. • We estimate a need for an additional $75,000 for FY11 ($45,000 spent this year but not budgeted plus $30,000 additional estimated for next year). • This estimate while reasonable is not precise because it is dependent on the nature of the disabilities of students admitted and those cannot be determined at this time. • We are required by law to provide these services.

  10. Undergraduate Studies: Student Support • Growth in enrollment has a major impact on the writing proficiency exam. • US needs to provide additional tutoring and advising to students taking WPE and uses graduate TAs to do this • US currently has the equivalent of a .75 TA to perform this function. • WPE Support sessions have increased from 600 in 2007 to 1000 in 2010, an increase of 67%. • Enrollment in CRW sections has similarly increased from 125 in 2007 to 285 in 2010, a 128% increase. • We estimate the need for the equivalent of 2.0 TAs for FY11. Estimated Additional Cost = $20,519.

  11. Undergraduate Studies: WPE Graders • Growth in enrollment has also had a major impact on need for graders for the writing proficiency exam and writing portfolio option. • Exams and portfolios have increased from 1455 in 2007 to 2400 in 2010, an increase of 65% over 2007 with 945 more students completing this requirement. • Estimated cost of additional graders = $15,000 ($150 per grader for 100 additional graders. • Estimated cost of providing food for graders = $3000. • Total additional cost = $18,000.

  12. Financial Aid • The UMass Pledge commits us to providing undergraduate, in-state, degree seeking students with family incomes of $78,500 or less with sufficient aid to meet 100% of tuition and fees less the student’s expected family contribution as determined by the federal aid formula. • With the expected fee increase of $1100 from FY10 and a projected fee increase of 3% beyond that, the Financial Aid Office estimates a need for an increase of $2 million in aid.

  13. Enrollment Services Staffing Needs • Growth in enrollment has had a major impact on staffing in a number of central offices: • Bursar’s Office needs an additional Grade 15 customer service person to deal with the increase in student traffic. He or she would coordinate VA benefits, departmental payments, wire transfers, research student issues, answer phones, and distribute excess checks. Estimated Cost = $34,284; $44,226 with benefits. • The Financial Aid Office has experienced a 25% increase in their caseload since FY08. They need an additional professional counselor. Estimated Cost = $42,179; $54,411 with benefits.

  14. Enrollment Services Staffing Needs • Growth in enrollment has had a major impact on staffing in a number of central offices: • Graduate Admissions has experienced a 27.5% increase in applications and a 65.2% increase in enrollments between Fall 2005 and Fall 2009. • Application processing time in the office does not meet the national ideal of 3-5 days. It is currently 15-20 days. • Graduate Admissions needs both improved technology and additional staff to improve workflow. • At a minimum, GA needs a Grade 13 clerical staff person to handle customer service (data input and responses to inquiries). Estimated cost = $31,328; $41,325 with benefits.

  15. Student Affairs • Housing: There are now 800 matriculated UMass Boston Students and an additional 200 international students living in the Harbor Point Housing Complex (Harbor Point and Peninsula). • This critical mass of students requires support services beyond those that can be provided by the Director of Housing and one graduate assistant. • Student Affairs has proposed a Community Assistants- Student Housing Program. They propose to hire 10 students @ $500/month to provide support services to residents (roommate assignments, conflict mediation etc) • Estimated Cost = $60,000

  16. Space Needs • There is at best very limited room availability for additional course sections except at 8:00am MWF and TTH and at 2:00pm on MWF. • These are unpopular times for students and for adjunct faculty and thus difficult to schedule and enroll. • We recommend considering the use of modular classrooms as needed for FY11 and while we build new buildings over the next several years. • There is also a pressing need for faculty and staff office space that could also be addressed temporarily via modular buildings. • One cost estimate for modular buildings yielding 35,600 sq. feet (26 classrooms and 15 offices) is approx.$1.5 million (this cost includes preconstruction engineering, site preparation, onsite construction, delivery, installation, a 20-month lease, unit removal, and restoration of the property).

  17. Summary Cost Estimates • Increased Financial Aid $2,000,000 • Adjunct Faculty 816,000 • Graduate TAs 273,023 • Central Advising 65,644* • Undergraduate Tutoring 10,000 • Graduate Writing Center 2,000 • Disability Services 75,000 • Undergraduate Studies 38,519 • Bursar 44,226* • Financial Aid Counselor 54,411* • Grad Admissions 41,325* • Community Assistants 60,000 • Total $3, 480,148 • * Includes benefits

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