CIS 250 Advanced Computer Applications

1. CIS 250Advanced Computer Applications PowerPoint

2. Terminology • Presentation – all supporting materials to make an exposition to an audience • Presentation file – contains materials used in presentation; all graphics and presentation elements are contained in one PPT file • Slide – one page of a PPT presentation • Placeholders – predefined areas outlined on a slide to hold text, bullet lists, graphs, tables, etc. University of South Alabama - CIS 250

3. Terminology (cont) • Object – PPT entity such as a text block, chart, table, or organization chart • Slide Master – controls appearance of all common elements on slides in a presentation • Title – object of a slide that can contain text; use is governed by Slide Master • Body text – one or more main points set off by bullets; may have subpoints; format controlled by Slide Master University of South Alabama - CIS 250

4. Terminology (cont) • View – controls how presentation appears onscreen • Template – blueprint for text, graphics, and formatting University of South Alabama - CIS 250

5. Spell Checker Table Generator Animation Effects Sound Effects Direct Link with Word Style Checker WYSIWYG PPT Features University of South Alabama - CIS 250

6. Ways to Create a New Presentation • AutoContent Wizard – prompts user through step-by-step • Template – predefined templates which control general appearance of each slide • Blank Presentation – manually specify everything accomplished by AutoContent Wizard or Template University of South Alabama - CIS 250

7. Parts of the PPT Window • Title bar • Menu bar • Toolbars • Status bar • Presentation window • View buttons University of South Alabama - CIS 250

8. PPT Views • Normal view – tri-pane view; outline text, slide, and presentation notes • Outline view – also tri-pane, but text content in outline form is main focus • Slide view – shows slides as they appear when printed • Slide Sorter view – displays miniatures of slides on screen • Slide Show view – only displays slides; used for presentation University of South Alabama - CIS 250

9. Creating New Slides • New Slide button on Formatting toolbar • Task pane, select Slide Layout • Insert | New Slide from menu bar • Keyboard strokes (Ctrl-M) Through all methods, new slide is inserted following current active slide University of South Alabama - CIS 250

10. Slide Layouts • Format and position of placeholders on a slide • May be modified by selecting Format | Slide Layout from menu bar University of South Alabama - CIS 250

11. Editing Text • Same method as Word • Bullets are automatically placed in text box areas • Use <TAB> and <Shift>+<TAB> to demote (indent inward) and promote (indent outward) or use Promote and Demote buttons on toolbar • AutoFit feature automatically resizes font and spacing to fit text in box • May copy slides from other presentations through Insert | Slides from Files and Slide Finder University of South Alabama - CIS 250

12. Bullets • Slide Master controls default bullet styles • May override using Format | Bullets | Numbering command sequence • Can change size, color, or use clip art or picture University of South Alabama - CIS 250

13. Pack and Go • Compresses presentation into a smaller format • Viewer may be included to allow those without PPT to view your file • May compress several PPTs together as one file • Also ensures any TrueType fonts installed or additional templates are displayed if not installed on the destination machine University of South Alabama - CIS 250

14. Templates • Used to control formatting of presentation; all layout and design elements are formatted through templates • Maintains consistency throughout presentation • Apply by • Design button on Format bar • Format | Slide Design • Select through task pane • Select template when New Slide is selected University of South Alabama - CIS 250

15. Custom Templates • May be created from scratch or by modifying an existing template • Useful when standardizing all presentations for an organization with a company logo, for example University of South Alabama - CIS 250

16. Headers and Footers • Header and Footer from View menu, or • Modify through Slide Master • Name, date, slide number • Usually should not show this info on title slide – prominently display your name and presentation date University of South Alabama - CIS 250

17. Slide Master • Controls common elements for all presentation slides • Separate Master for title slides and presentation slides • Formats text, bullets, alignment, header/footer text, and background format • Multiple Masters are used if several different templates are used in the same presentation University of South Alabama - CIS 250

18. Additional Object Elements • Tables • Organization charts • Clip Art • Music • Video • Sound University of South Alabama - CIS 250

19. Animation • Used to control how objects are presented during the presentation • Used to • Control the flow of information • Keep the audience from reading ahead • Increase interest during the presentation University of South Alabama - CIS 250

20. Animation Schemes • Used to apply the effect to all slides or to all objects on a particular slide • Custom animations may be used to control objects individually • Effect types: • Entrance – how object is first displayed • Emphasis – object’s animation after it is displayed • Exit – object’s animation as it moves off-screen University of South Alabama - CIS 250

21. Ways to Begin a Slide Show • Select Slide Show from the View menu • Select View Show from the Slide Show menu • Press the F5 hotkey • Click the Slide Show button on the PPT window to begin with the active slide University of South Alabama - CIS 250

22. Navigating Slide Shows • Keyboard commands • Mouse techniques • Shortcut menu commands Be sure to practice using these techniques before presenting to an audience!! University of South Alabama - CIS 250

23. Annotating Slides • To emphasize points on your slides and to draw attention to them during a presentation, you can use Pointer options to annotate your slides • These markings disappear when you proceed to the next slide University of South Alabama - CIS 250

24. Using Slide Sorter & Hiding Slides • Slide Sorter displays miniature images of the slides as thumbnails • This view is used to rearrange or to copy slides • May also mark slides as Hidden to prevent them from being displayed unless you decide to access them; hidden slides are accessed through a Slide Show shortcut menu • In Slide Sorter, hidden slides are identified with a hash through the number; slide numbers of hidden slides appear in parentheses in the Slide Navigator window University of South Alabama - CIS 250

25. Summary Slides • Used to provide an introduction to slides that follow • Useful for showing an agenda of the overall presentation or for introducing topics that are coming up next • Select slides to be included and click Summary Slide button from Slide Sorter view University of South Alabama - CIS 250

26. Action Buttons • Used to control the action PowerPoint takes when click a button during a slide show • May use to display a specific slide, open an application, or start another presentation University of South Alabama - CIS 250

27. Hyperlinks • Link to another slide in the same presentation • Link to a different presentation • Link to another type of Office document • Link to an Internet address • Link to an email address • Can link any object or action button to a hyperlink University of South Alabama - CIS 250

28. Transitions • Special effects which control how a slide moves on and off the screen during a slide show • May apply to individual slides or apply to all • May also apply a sound file • Once a transition has been applied, a small slide icon is represented under the slide in Slide Sorter view University of South Alabama - CIS 250

29. Automatic Slide Timing • May specify amount of time a slide is displayed on-screen • May apply to a slide individually or to all • Use Rehearse Timings feature to record time as you practice through show University of South Alabama - CIS 250

30. CIS 250Advanced Computer Applications PowerPoint