80 likes | 221 Views
IBM DB2 Content Manager “Lunch N Learn”. 03/14/2007. What is Content Manager ?. IBM DB2 Content Manager is a software solution that provides a foundation for managing, accessing, and integrating critical business information on demand. Integration of Business Content: Scanned Images
E N D
IBM DB2 Content Manager “Lunch N Learn” 03/14/2007
What is Content Manager ? • IBM DB2 Content Manager is a software solution that provides a foundation for managing, accessing, and integrating critical business information on demand. • Integration of Business Content: • Scanned Images • Documents • Faxes • Other Unstructured Content • Automation of Business Processes: • Integrated Workflow • Electronic Folder/Document Routing
Content Manager and the Registrar Office Pilot Project (Phase I): Started April 2006 • Approximately 7000 Paper Transcripts stored in filing cabinets that are kept in a Marist warehouse • Problem: • A transcript request may take many days to locate • Copies of the paper transcript must be made • Old transcripts then re-filed into filing cabinet • The warehouse is damp, dusty, and may cause degradation of the transcripts • Solution: • Scan the transcripts, digitized format stored in Content Manager • Install the Content Manager Client software on all desktop computers in Registrar • Current Status: • About 6900 transcripts now reside in Content Manager • A request for a transcript will now take a few minutes to search, view, and print in Registrar
Scan and Store Definition Template Customer Requirements • Identify documents to be scanned • Size • Paper type • White or colored paper • Can multiple documents be scanned or one sheet at a time • Identify number of documents for each scan • Sequence of scan if multiple pages • Identify data required to categorize scanned item (metadata) • Examples • Name • Date item was scanned • Type of document • Version • Identify if data can be updated • Identify hierarchy of data if required • Identify authority required for scans, printing, viewing • Identify types of reports required • Identify backup, archive requirements • Identify any legal requirements • Identify when data can be deleted • Automatic or manual deletion
Integrated Workflow • If you have a defined process, a workflow can be set up to route the documents…
Integrated Workflow (continued)… • The use of workflow is a means to route information, documents, memos in a timely manner to users or groups of users within a department, or the organization.
In case you missed it… MARIST WINS!