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Sponsor Meeting

Sponsor Meeting. Leadership Conference 2014. Welcome. WELCOME TO THE CAPITAL PLAZA Thank you for sacrificing your time and resources to attend. We hope you find it well worth your while. the State of MST. Currently 132 High School Troupes, 8 Junior Thespians

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Sponsor Meeting

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  1. Sponsor Meeting Leadership Conference 2014

  2. Welcome WELCOME TO THE CAPITAL PLAZA Thank you for sacrificing your time and resources to attend. We hope you find it well worth your while.

  3. the State of MST • Currently 132 High School Troupes, 8 Junior Thespians • 2322 total Thespians in the State • Largest Troupe in the state is Francis Howell Central – 67 initiated members! (Francis Howell in 3rd with 43) • Newest Troupe – Battle High School – Welcome! • 4 re-instated troupes in the last 4 months (Welcome back to Aurora, Herculaneum, Oak Grove, and Raytown South) • Missouri continues to be active leaders in Educational Theatre – Debbie Corbin VP Elect of EdTA. • Missouri continues to have large presence at the ITF festival in Lincoln every year.

  4. Thank you! • Thank you for helping us to grow – this year’s Stateconference was the largest one ever • 1669 registered delegates • plus college reps, guest artists, and vendors. • Well over 1800 attendees were at conference • We look forward to bringing a great educational theatre conference opportunity to more Missouri ITS students. • One of the ways we can do this is through the active involvement of our sponsors. Thank you to those of you who presented workshops or productions. Thank you in advance for performing your adult delegate (sponsor) duty – it helps make everyone’s conference experience more enjoyable.

  5. Some other reminders • We continue to tweak activities and policies to provide the most advantages, the safest, and most cost effective conference for the most number of students. • In order to reduce potential mistakes in the future we ask that you do not use old forms or assume “it’s always been done this way so…” • Lorie O’Leary has created documents to help you with registration and the conference in general – please use this resource.

  6. Some other reminders • We have tried to increase the amount and timely manner in which we send/post information for you and will continue to try to do so. (Note: sometimes we are at the mercy of other non-MST board members for this) • Related to the above - please remember all the members of the board hold the same jobs as you– theatre teachers who have classes to teach and productions to direct. It is not always possible for us to answer you as quickly as you/we would like.

  7. Conference 2015 • Hotel reservations –uniform forms are necessary for all of us to use. Still some unknown info (credit card holds) and info being sought. • Registration/Deadlines: keeping to deadlines to minimizing last minute changes for a variety of reasons. • 6 in 60 new performance opportunity • Some tweaks with ImprovOlympix • Junior Auditions tweaks • Scholarship Callback Breakfast successful and will happen again. • Unfortunately we had no submissions for All-State. We will work on finding a producer/director for conference 2016 with a 2017 performance.

  8. Expense Breakdown • Scholarships - $3.12 (4%) • Office/Conference Supplies - $1.12 (1%) • Chapter Travel - $.97 (1%) • State Conference Expenses (not counting Guest Artists) - $47.99 (64%) • Guest Artists (Meals, Travel, Hotel) - $4.48 (6%) • Website - .70 (1%) • State Board Expenses - $2.02 (3%) • State Non-Conference Specific Student Activities - $4.94 (7%) • Advocacy - $.48 (1%) • Awards, GA Stipends, and Honorariums - $8.10 (11%) • NOTE: none of the above takes board members donations (usually unofficial) into account

  9. Financial Report • Treasurer’s Report • Please make sure in the future you update your bookkeeper’s W-9 • Many schools sent payment to Debbie Corbin/Branson • Ken Franke can send you an electronic copy of this if needed • Reminder that you can print off invoices on-line.

  10. Financial (cont.) • Due to venues requiring pre-payment of goods and services we can no longer wait for your PO check to arrive – we need the funds well before conference to pay for the conference. • Next year any school/troupe who owes money (either registration or hotel) on Jan 1st be charged a 20% rate for the ‘loan’ MST had to extend to the troupe to cover their pre-conference expenses. (NOTE: this is not inclusive of late/change fees).

  11. Priorities for 2014-15 • Create a policy within our organization for an increased presence of our Alumni who wish to remain active and use their skills to help run the conference in order to encourage a continuing involvement after graduation. • Continuing to increase the number of active ITS troupes in the state – and increase the level of state participation of those troupes. • Continue to increase the number of Jr. ITS troupes in the state and the number of them attending our state conference. • Continue to bring the largest and most efficient conference possiblefor the largest number of students. • Explore potential funding options and/or sponsorships to help continue to bring activities to conference but keep costs low for our students.

  12. Future Sites • 2015 and 2016– Downtown Kansas City. Hotel costs are slightly higher. • 2017-2018 – St. Louis Renaissance • 2019-2020 Under advisement. Will be announced in at the 2017 conference.

  13. Voting • Constitutional Changes • Adult Board

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