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The Great East Japan Earthquake Archive Project - Preserve and Share to Hand Down–

The Great East Japan Earthquake Archive Project - Preserve and Share to Hand Down– . Kei Shiraishi (Mr.) Research and Development for Next-Generation Systems Office Digital Information Services Division Digital Information Department National Diet Library, Japan. Table of contents.

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The Great East Japan Earthquake Archive Project - Preserve and Share to Hand Down–

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  1. The Great East Japan Earthquake Archive Project - Preserve and Share to Hand Down– Kei Shiraishi (Mr.) Research and Development for Next-Generation Systems Office Digital Information Services Division Digital Information Department National Diet Library, Japan

  2. Table of contents • Basic concept • Collecting records • Developing our archive system(*Demonstration included) • Schedule • Collaboration with other institutions • Future perspective Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  3. 1.8 million books fell off the shelves in the closed stacks of the NDL Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  4. Basic concept (1) • Our project is based on • “Seven Principles for the Reconstruction Framework” (Resolution of the Reconstruction Design Council in Response to the Great East Japan Earthquake on May 10, 2011)Principle 1 Page.1 (http://www.cas.go.jp/jp/fukkou/english/pdf/7principles.pdf) • “Basic Guidelines for Reconstruction in Response to the Great East Japan Earthquake” (Reconstruction Headquarters in response to the Great East Japan Earthquake on 29 July, 2011 (revised 11 August 2011)) 5.(4)⑥(ii) Page.37 (http://www.reconstruction.go.jp/topics/basic_guidelines_reconstruction.pdf) Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  5. Basic concept (2) Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  6. Basic concept (3) • Expected to be used for various activities : • Recovery and reconstruction of the disaster-afflicted areas • Disaster preparedness planning • Academic research and study on the disaster • Education on disaster prevention, disaster reduction Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  7. Collecting records (1) Movie (NAIIC: National Diet of Japan, Fukushima Nuclear Accident Independent Investigation Commission) Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  8. Collecting records (2) Web archive: (2011-03-19 Sendai city website) Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  9. Collecting records (3) • Digitized contents: (Ishinomaki Hibi Shimbun) Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  10. Collecting records (4) • The archive we are building now aims at acquiring and preserving records related to “Disaster and Earthquake.” • We will continue to collect various formats of records related to the earthquake of March 11, 2011 for the long term. • Books, journals, reports, government publications : by legal deposit system • Websites : by legal deposit system and with consent of webmasters • Movies, Sounds, Photos, etc. : with consent of file creators • The archive includes records related to disasters and earthquakes before March 11, 2011, for example: • Nuclear accidents, Nuclear energy • the Great Hanshin-Awaji Earthquake in 1995, etc. Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  11. Developing our archive system (1) A screen image of a top page of the Great East Japan Earthquake archive system Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  12. Developing our archive system (2) The second version prototype system is open on a trial basis ! (* It is open up to 1 Feb 2013.) Visit to our website on http://kn.ndl.go.jp/ Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  13. Developing our archive system (3) Search result a screen image of a search result Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  14. Developing our archive system (4) Photo search result A screen image of a photo search result Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  15. Developing our archive system (5) Sound and movie search result A screen image of a sound and movie search result Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  16. Developing our archive system (6) Metadata detail A screen image of a metadata detail information Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  17. Developing our archive system (7) Contents view A screen image of contents view Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  18. Schedule Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  19. Collaborationwith other institutions (1) Project overall Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  20. Collaboration with other institutions (2) Collecting records • Cooperating with the Diet, ministries, universities, academic societies, institutes, libraries (public and university), broadcasting stations, corporations, and NPOs • Cooperative agreement for the digital archive of the Great East Japan Earthquake between the NDL and the Edwin O. Reischauer Institute of Japanese Studies at Harvard University • Cooperating with the campaign “Let’s donate records about the disaster to libraries”, carried out by libraries inthe disaster-afflicted areas Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  21. Collaboration with other institutions (3) System collaboration • System linkage to East Japan Earthquake Picture Project of Yahoo Japan corporation and Great Hanshin-Awaji Earthquake Disaster Materials Collection of Kobe University is already achieved. • We are planning to collaborate with the following systems: Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  22. Collaboration with other institutions (4) System Collaboration with JDArchive • We are now examining two methods • Case 1: Use JDArchive’s API • Harvest JDArchive’s metadata by API • Select and accumulate metadata • You can search JDArchive’s metadata in ours • Case2: Display a link to JDArchive on the right side of our archive • We will give URL with search query from ours to JDArchive Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  23. Collaboration with other institutions (5) In our archive system • We harvest metadata at regular intervals from other related organizations by API • We will provide a records upload service: • If you register and pass our validation, you can uploadrecords to our system • We preserve records you uploaded for the long term • You can open records to the public on our archive • We will provide API • Search API and metadata harvesting API will be available • Metadata provided by API are limited to those with permission from authors to distribute Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  24. Future perspective • Creating a trustworthy repository whose records cannot be destroyed • Considering how to collect, preserve and share government documents in the society • Considering standards or guidelines of metadata creation with other related organizations • Considering a mechanism to promote secondary use of records and metadata • Expanding system collaboration to search metadata comprehensively • Developing use case model by cooperating with related organizations Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

  25. Not to forget the memory of the disaster Not to let people forget the memory of the disaster To hand down the memory of the disaster to the next generation Thank you for your attention! Do you have any questions? Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

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