COS204: What Can You Do to Prepare for the Office 365 Suite?

2. COS204: What Can You Do to Prepare for the Office 365 Suite? Kayvaan Ghassemieh Senior Product Manager Microsoft Corporation

3. About this Session • Objectives • Describe the BPOS to Office 365 transition process for existing customers • Overview of key planning areas • Point out key resources • Start preparing existing customers • Agenda • The Transition Experience • Resources • Not in Scope • Detailed technical planning

4. The transition experience

5. Office 365 is an Evolution of the Existing Service Office 365 SERVICE + New features and offerings • Business Value of • Microsoft Online Services • People | Technology | Financial | Process • No server upgrades • No data migration • 24x7 technical support • Predictable price • Familiar Experiences BPOS

6. Transition Roles and Responsibilities

7. Availability and Timeline 12 Months to Transition

8. Key Areas of Change

9. System Requirements Key Changes

10. New System Requirements OS Windows® 7 Windows Vista® SP2 Windows® XP SP3 with RPC over HTTP patch Windows XP Home Edition is supported but will not support federated identity Windows XP Media Center Edition is supported but will not support federated identity Mac OS X 10.4 (Tiger), 10.5 (Leopard), 10.6 (Snow Leopard) • Browser – Microsoft Online Portal • Microsoft Internet Explorer® 8 • (Windows XP) • Internet Explorer 7 or later • (Windows Vista and Windows 7) • Mozilla Firefox 3.x • Apple Safari 3.x • Browser – OWA • Internet Explorer 7 or later • Firefox 3 or higher • Safari 3 or higher on Macintosh OS X 10.5 • Chrome 3 and later versions • Browser – OWA Light • Internet Explorer 5.5 or later • Firefox 2 or higher • Safari 3 or higher • Opera System Microsoft .NET Framework 2.0 Java client 1.4.2 (for Macintosh OS X)* Office Clients Microsoft Office 2010 or Office 2007 SP2 Office 2008 for Mac and Entourage 2008 Web Services Edition .NET 2.0 or later Microsoft Communicator “14” Mac Messenger 9 Client Applications Microsoft Online Services Connector

11. Help People Accomplish MorePut the Power of the 2010 Servers into Their Hands with Office 2010 Client Server Lync Server 2010 Lync 2010 • Share an Office application with others in one click Unified Communications Lync Server 2010 Word 2010Lync 2010 • See presence and contact others from within your shared document with IM or voice Exchange 2010 Outlook 2010 • See voice mail transcripts and faxes right in your inbox SharePoint 2010 Power Pivot for Excel add-in • Consolidate & quickly analyze and vast amounts of data. Share & Refresh powerful BI models in SharePoint Business Intelligence SharePoint 2010 Word 2010PowerPoint 2010 • Edit the same document at the same time SharePoint 2010 SharePoint Workspace 2010 • Use & update SharePoint documents and lists when you’re not connected Collaboration SharePoint 2010 PowerPoint 2010 • Quickly broadcast a slideshow right from within PowerPoint • Avoid sending sensitive mail to the wrong people with help from Mail Tips and keep security a priority with Retention Policy and Automated Policy Application Outlook 2010 Exchange 2010 SharePoint 2010 Word 2010 Enterprise Content Management • Enhance content management with smart templates that populate document metadata SharePoint 2010 Office 2010 • Easily access rich client/server capabilities with the Backstage view in Office 2010

12. Identity • Separate online credentials • Log in each session • No on-prem server required for authentication • Single Sign-On with corporate credentials • Requires ADFS 2.0 on premises • Supports 2 factor authentication

13. Transition Communications Overview

14. Scheduling the Transition • Transition occurs over a weekend (48 hours) • Transition batches weekly • Initial schedule date based on start date and customer feedback

15. Pre-GA Trying Office 365 for Existing Customers Post GA

16. Pricing / Licensing / Offerings

17. EDU Customers on BPOS Today • This refers to education customers on BPOS Standard today, not Live@EDU • There will be an EDU SKU/Offering on Office 365 • Pricing, licensing and transition date TBA • Stay connected on www.QuickStartOnlineServices.com

18. Office 365 Plans Components Suites Office 365 E4 Includes: Exchange Plan 2 SharePoint Plan 2 Lync Plan 2 Office ProPlus Office Web Apps Lync Plus (Voice) Voice Office Pro Plus Office 365 E3 Includes: Exchange Plan 2 SharePoint Plan 2 Lync Plan 2 Office ProPlus Office Web Apps Voicemail & Archive Forms, Access/Excel/ Visio Services BPOS Transition Office 365 E2 Includes: Exchange Plan 1 SharePoint Plan 1 Lync Plan 2 Office Web Apps Office Web Apps Email, calendar, AV/AS Office 365 E1 Includes: Exchange Plan 1 SharePoint Plan 1 Lync Plan 2 Collaboration Portal Conferencing IM & presence Office Web Apps Not offered standalone Office 365 K2 Includes: Exchange Kiosk SharePoint Kiosk Office Web Apps SharePoint Online Kiosk Not offered standalone Office 365 K1 Includes: Exchange Kiosk SharePoint Kiosk Exchange Online Kiosk

19. Live Meeting to Lync Online Live Meeting Lync Online

20. Transition Experience: Phases

21. Admin Experience Before Transition • Admin receives initial notification about the transition • Admin receives proposed transition date • Admin confirm or declines proposed transition date During Transition • Administration center displays only the information panel; all other areas are locked • Admin receives links to familiarize with new environment and post-upgrade tasks After Transition • Admin is signed out of admin portal and must sign back in (using same username/password) • Redirected to new Admin Portal • Signs in to new Admin Portal (same credentials again) • Admin reviews post-transition information

22. Partner Experience Before Transition • Learn about Office 365 features and the transition experience • Partner of record CC’d on customer email communications • Help customers assess and plan around areas of impact After Transition • Support customers with configuration steps as necessary • Help customers deploy and configure ADFS and Federated Identity • Help customers deploy and configure Rich Coexistence

23. End-User Experience Before Transition • Review information from Administrator • Instructions for any required client software installation: Office, Communicator, Live Meeting, Internet Explorer, Service Connector During Transition • SharePoint site collections will be locked to ‘Read Only’ • Outlook will continue to function, mail flow continues to work • Users may be prompted to re-start Outlook after transition period ends • Previous Outlook Web App (OWA) URL will stop working • Active Sync devices will not be able to connect to Exchange Online with previous configuration After Transition • User presented with new Sign-in page. Will use same UserID@Company.Com and Password as always for Microsoft Online Services • Outlook and SharePoint work immediately • Outlook will automatically re-configure (no OST re-download required, existing profile preserved) • SharePoint URLs will direct to new SharePoint Online • Manually reconfigure OWA URL with URL provided by administrator, replacing any old bookmarks • Manually reconfigure Active Sync mobile devices, following instructions provided by administrator • Remove old Microsoft Online Services Sign In application

24. Net New Deployment vs. Transition Transition

25. Transition by BPOS Lifecycle Scenarios (Pre Office 365 GA)

26. A. Existing Trial Trial subscriptions will not be transitioned!

27. B. Purchased, No Production Deployment

28. C. Purchased, Production Deployment

29. Customer Support

30. Additional BPOS and Office 365 Sessions

31. Track Resources • Read more about Microsoft Online Services – www.microsoft.com/online • Learn about the next release of BPOS, the Microsoft Office 365 Suite - http://office365.microsoft.com • Continue the conversation • Microsoft Online Services Team Blog – http://blogs.technet.com/msonline • Facebook Fan Page – http://www.facebook.com/MicrosoftOnlineServices • You Tube Channel – http://www.youtube.com/user/msonlineservices • Twitter – http://twitter.com/msonline

32. Session Evaluations Tell us what you think, and you could win! All evaluations submitted are automatically entered into a daily prize draw*  Sign-in to the Schedule Builder at http://europe.msteched.com/topic/list/ * Details of prize draw rules can be obtained from the Information Desk.

33. © 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.