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Writing Purpose Statements Dr. Susan Codone TCO 341

Writing Purpose Statements Dr. Susan Codone TCO 341. Problem Reader doesn’t understand why he/she should be reading this. Solution Clarify the purpose of your writing.

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Writing Purpose Statements Dr. Susan Codone TCO 341

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  1. Writing Purpose Statements Dr. Susan CodoneTCO 341

  2. ProblemReader doesn’t understand why he/she should be reading this SolutionClarify the purpose of your writing TechniqueUse 3-part purpose-statement guideline:1. Fact A/B statement – ideal vs. problem2. Your role3. Purpose of the document

  3. Writing a purpose statement is an important cognitive and communication act.It requires you to determine the organizational implication of what you are doing – and why are you doing it.

  4. How can you write an effective purpose statement?Try a guideline that divides it into three parts: • A statement of the problem – Fact A/B • Your role in solving the problem • The communication purpose of the document

  5. Part 1: Statement of the problem • A problem is a conflict of perceptions—usually a conflict between an organization goal or value, and some actual state of affairs. • Typical types: • Cost conflict • Technical conflict • Performance conflict.

  6. Part 1: Statement of the Problem • Fact A/B Statements: the ideal vs. the conflict • A is a fact (ideal); however, B (which conflicts) is a fact (represents actual state). • “We purchased sixteen new speakers; however, we had only budgeted for twelve and have now experienced a cost overrun.”

  7. Part 2: Your rolein solving the problem • In this stage of the problem-solving process, you must write how you have performed some activity or investigation to solve the problem or meet some organizational need. • You must also state your position in the organization, as in “…as lead engineer on this project, I have researched this issue…”

  8. Part 3: The Communication Purpose of the Document • This step involves writing down your purpose and the expected action of the reader. • “…I recommend that we purchase the E865B modulator and begin installing it right away.” • “…I’m sending you this feasibility study for review concerning purchase of the E865B modulator.”

  9. Complete Purpose Statement • Problem Statement, Your Role, Purpose of Document • “We stocked the fish pond with 2,000 bass; however, almost 1500 have died. As junior researcher with the Dept of Wildlife, I have investigated this issue. I recommend that we launch a complete clean-up of the pond as soon as possible.”

  10. Primary audience Secondary audience Tertiary audience Must act on the information you communicate May be affected by what you communicate May have a supervisory need to know about what you communicate Audiences who are affected and need to be planned for:

  11. Remember, every effective purpose statement needs all three parts: • A statement of the problem • Your role in solving that problem • The specific communication purposeof the document you are writing.

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