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When are You Insured?

When are You Insured?. Georgia Department of Administrative Services (DOAS) Risk Management provides insurance for all state agencies through a self-insured program. Excess insurance is purchased by DOAS to insure against catastrophic losses and to protect the assets of the State.

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When are You Insured?

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  1. When are You Insured? • Georgia Department of Administrative Services (DOAS) Risk Management provides insurance for all state agencies through a self-insured program. • Excess insurance is purchased by DOAS to insure against catastrophic losses and to protect the assets of the State. • Working in partnership with DOAS Risk Management, our office is responsible for the overall coordination and management of the University’s insurance claims.

  2. All Risk Insurance Coverage • Transient State Property • Insures property items not covered by the Building and Content Agreement. • Cost for coverage is 15 cents per $100 value. • $2000 laptop would costs $3.00 to insure • Applies to state owned property that is loaned to an authorized individual to perform official state business (scientific, photographic, and electronic equipment used in field research).

  3. Transient State Property • For inventoried items, an authorization for off campus use form must be on file with the Property Control Office prior to the equipment being removed from the building or the campus. • For non-inventoried items: • Request that Property Control decal the item(s) and use the off-campus use form. • Document that permission has been granted for state property to be taken off campus and request All Risk insurance from our office. • Deductible is $500 per occurrence. Mysterious disappearance of an item is not a covered cause of loss.

  4. Reporting Procedures • Notification of Loss to UGA Insurance & Claims Management Office • Notify the University of Georgia Police or local law enforcement authorities where appropriate. • Report all claims to our office within 48 hours of the incident. • Time is of the essence. Do not delay reporting the claim because you do not have all the information regarding the incident. Additional information can be provided at a later date. • Notice & Proof of Loss • We are required to provide a written notice of loss within 60 days after the loss was discovered and a written proof of loss with full details within 120 days after the loss was discovered.

  5. Additional Information • Questions, contact Kathy McCarty • kmccarty@uga.edu • 706-425-3250 • Departmental web site • Insurance and Claims Management • All Risk Registry and Instructions • All Risk Registry and Instructions

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