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San Francisco Unified School District ExCEL After School Programs

Opt out of SFUSD snack vendor and follow healthy food guidelines. Important details on snack distribution and reporting procedures. Contact Amy Adkins for vendor queries.

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San Francisco Unified School District ExCEL After School Programs

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  1. San Francisco Unified School District ExCEL After School Programs Snack Order/ Distribution

  2. You can OPT out! You can choose another vendor (if you have any questions regarding vendors please contact Amy Adkins at adkinsA1@sfusd.edu) If you choose to purchase your own snacks or use a vendor, the snacks need to follow ExCEL Healthy Food Guidelines(located on the ExCEL Website) Healthy snacks can be included in your invoices to ExCEL SFUSD Snack Program

  3. School site must be at least 50%Free/Reduced status as designated by SFUSD Completed a snack application- was Due, Aug 5 Qualifying for SFUSD Snacks

  4. Students MUST be served TWO COMPONENTS during after school to COUNT as a reimbursable snack. • Students must physically take TWO COMPONENTS (snacks cannot be handed to students) • Students can not hand out snacks to other students. • Leftover snacks should be stored properly or discarded the same day of distribution. • If a participant does not want one or both snack components the participant should put the item(s) in the Share Bin (a container where unwanted snacks are placed, and can be shared among the participants) Snack environment & distribution

  5. Post “Justice For All”poster and snack menu Snack environment & distribution

  6. Number Sheet • For accurate count/ tally of daily snack distribution, the School Site must fill out a Number Sheet everyday. • File at School Site • Staple with your School Site’s Sign In/ Sign Out Sheets Snack by Room Meal Count Summary • Use the snack by room meal count form when your site distributes SFUSD snacks in different classrooms. • This form is located on the ExCEL Website.

  7. Submissions & Deadlines Adjustments are due Friday 10 am to EMS ( please see calendar for deadlines) Adjustments can be made for field trips and declining or increasing attendance. Friday adjustments will take effect in two weeks on Monday. For example: if you make an adjustment on August 30th, the adjustment will take effect on September 9th. Email your Student Nutrition Area Supervisor regarding any concerns regarding deliveries/no deliveries and incomplete amounts, etc. (If you let Student Nutrition know a day/week later, there is very little they can do.) Snack Counts and Monthly Attendances are due on the 5th of each month (unless otherwise noted on the ExCEL calendar) to:             Via: EMS

  8. SNACK REPORTING Step 1. Click on the snack tab Step 2. Click on the week you want to report snacks.

  9. Step 3. Report Snack Numbers and Click Save Amount on hand:Any snacks left over from the previous day/week. Amount Served: Number of snacks distributed to participants. Each student must be served TWO COMPONENTS. Amount Sent: The amount delivered for that day. The amount should be equal. Please send an email toyour Student Nutrition Area Supervisor if there is a difference. Amount Left Over: Numbers of snacks that were not distributed

  10. Snack adjustments on EMS Deadlines for snack adjustments are located on the ExCEL Calendar, email reminders will not be sent out. CBO agencies will be billed for non-reportable snacks New developments in SFUSD snack

  11. Only make a snack adjustments if you wish to receive a different order. If want to make an adjustment for only one week you must enter your original order for the following week. Please see ExCEL calendar for snack adjustment deadlines. Snack adjustments on EMS

  12. How to make a snack adjustment On the snack reporting page, click Go to next ordering period Input your snack order by the deadline. (Please see ExCEL Calendar for more details)

  13. For sites serving less than what was ordered it will be tracked by SNS and billed to the CBO agency monthly. • $0.80 per student per day • If sites fail to report snack and attendance numbers by the deadline, the amount will be tracked by SNS and billed to the CBO agency monthly. • For sites that request snacks in August, attendance and snack information is due on September 5th. Invoices will be sent from ExCEL Payments sent to SNS CBO agencies will be billed for non-reportable snacks

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