Presentation Skills

1. Presentation Skills Fiona Richardson Careers Consultant

2. Introduce yourself

3. Preparation Content and Structure Agenda Delivery

4. #5

5. #4

6. #3

7. #2

8. #1

9. Why do people dislike delivering presentations? • Fear you're going to look silly in front of your peers and tutors • Lack of preparation • Equipment fails and you don’t know what to do! • Given questions you’re unable to answer by the audience

10. Nervous habits – Examples • Pacing • Fiddling • Tapping • Fidgeting • Rocking • Hands in pockets • Stumbling over words U I

11. Organise • Visualise • Practise • Breathe • Focus on relaxing • Move • Maintain eye contact In advance Tips for reducing anxiety Just before During Solution: Preparation and Practise!

12. Preparation

13. Planning your presentation • Develop an objective • What is the purpose of my presentation? • What do you want your audience to be able to do/ explain/ feel • Outline brief objectives

14. Objectives for today • Feel more confident and prepared to give a presentation • Learn strategies to tackle nerves • Consider how to prepare for, structure and deliver a presentation • Gain experience of delivering a presentation

15. Audience • Tailored to your audience • How many? • What do they know? • Make it personal – What’s in it for me?

16. Environment – What do you need to thing of beforehand? • Room size/layout • Equipment and technology • Timing & availability

18. s • Knowledge breeds confidence  Respect and credibility • Practise! Rehearse 4 times out loud – audience if possible, against the clock, video

19. Structure and Content

20. 10% Introduction 80% Main Body 10% Conclusion Presentation Structure

21. Introduce yourself • Title • Length • Welcome & engage audience • Handouts • Questions • Attention grabber

22. Attention Grabber – Image/Video

23. "There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave." -- Dale Carnegie Attention Grabbers – Analogy/Quotation

24. One concept per slide • No more than 3 key points

25. The Rule of Three • We tend to remember lists of three things. • Three parts to your presentation – beginning, middle, end. • Use lists of three wherever you can.

26. Expand on your three key points in the Middle Section

27. Does not pay attention to “boring” subjects & details Tunes out after 10 minutes How your brain works (John Medina – Brain Rules) Craves pictures

28. Logical flow • Recency effect: Recap main point • Attention grabber • Questions, Handouts, Feedback

29. Content and Design - Slides • Visual aids • Less is more – bullet points, white space • Consistency in font and colour

30. Graphs • Use graphs rather than just charts and words • Data easier to comprehend • Trends easier to visualise • Always title your graphs

31. Background • Avoid backgrounds that are distracting or difficult to read from • Always be consistent with the background that you use

32. Fonts • Don’t use a small font – remember the audience • CAPITALISE ONLY WHEN NECESSARY. IT MAKES THINGS DIFFICULT TO READ AND LOOKS LIKE YOU ARE SHOUTING!!! • Don’t use a complicated font For the love of God, never use wingdings

33. Delivery

34. Challenge 1)Turn to the person next to you; label yourselves A and B 2) Individually, think of one thing you are very passionate about, and one thing you are indifferent about. You will each have 30 second to speak on both topics….

35. Challenge BUT… You must talk about the item you are passionate about as if it were the dullest thing imaginable You should then talk item you are most indifferent about as if it were the thing that thrilled you most. Good Luck!

36. Challenge Reflection • Which item was harder to describe? • How did you show you were passionate? • How did you show you were indifferent? • Which 30 seconds felt longer?

37. Using your voice • Dynamic use of pace, volume, pitch and tone • Emphasis – pause, repetition • Diction

38. Body language • It’s a form of non verbal communication • The outward signs of how you indicate your inner thoughts and feelings • The gestures and mannerisms that you use to communicate with others

39. Visual • Dress and appearance • Confident position – straight back and upright posture • First impressions are very important • Movement during the presentation • Avoid: • Fidgeting • Putting hands in pockets • Shaking keys or change in pocket • Distracting jewellery or accessories

40. Visual – eye contact • Advantages • Establish eye contact – survey your whole audience when you start speaking • Facial expressions have a significant impact: • Smile (when it feels natural) • Match your expression to your message

41. Other useful tips • Dealing with questions – CAR (Catch, Answer, Return) • Seek feedback • Engage the audience • Humour within boundaries

42. Handling questions... • Know your audience as best you can • Recognise influential/expert members of your audience at the outset • Paraphrase back to ensure understanding • Answer honestly, get back later if necessary • Respond in a focused way • Check you have answered the query

43. The activity

44. Your turn... • We need groups of 3 • A brief presentation on the horse meat scandal . (Or another story that has been dominating the news.) • Plan together, present as a group or nominate an individual

45. How did they do... • How was the body language? • How was the voice? • How was their passion & clarity? • Beginning, middle & end? • Rule of 3? • Attention grabber? • What was in it for you? • ...