Mount Auburn Hospital

1. Meditech MOX (Magic Office) Mount Auburn Hospital Mount Auburn Hospital, Information Systems

2. Topics • Review of function keys • Cabinets • Library and Yours • Mail Routines • For you • Deleted by You • Send • Sent by You • Employee Register • Tips and Short cuts • Advanced Topics Mount Auburn Hospital, Information Systems

3. Function Keys PC Terminal Save/File Information F12 F20 Exit w/out saving F11 F19 Look up F9 F17 Previous field F6 F12 Delete whole line F10 Recall deleted info F5 F18 Format paragraph F3 Mount Auburn Hospital, Information Systems

4. MOX Main Menu Number of mail messages you have. * indicates a new message. Mount Auburn Hospital, Information Systems

5. MOX Cabinets Used to: Organize and share important information. Drawers Cabinet Files Mount Auburn Hospital, Information Systems

6. 12. Library Use to: Access shared hospital information Use the arrow keys to move around in cabinets. Mount Auburn Hospital, Information Systems

7. 11. Yours Use to Manage Your: Cabinets Drawers Files Mount Auburn Hospital, Information Systems

8. Your Cabinet Verb Strip • Select the yellow highlighted character to perform the function • Only highlighted functions are available. • Open • Edit • Create • Delete • Print • Mail • List • Rename • Transfer • Options • Exit Mount Auburn Hospital, Information Systems

9. Cabinet Commands Open: See the contents of the cabinet, drawer or text file Edit: Edit the contents of a text file Create: Create a new cabinet, drawer or text file Delete: Delete a cabinet, drawer or cabinet (cabinet & drawer must be empty in order to delete) Print: Print a paper copy of a text file Mail: Send a MOX message of a text file List: List the drawers and files within a Cabinet Rename: Change the name or access for a cabinet, drawer or text file Transfer: Move a file from one cabinet or drawer to another Options: Change the order, Sort or Search Exit: Exit back one drawer/cabinet until you exit from cabinets. Mount Auburn Hospital, Information Systems

10. 11. Yours How to: Create Cabinets - Select 11. Yours - Enter ‘C’ (create command) - Name the Cabinet - Define Access Private, Read-Only or Open - Define groups or individual users that can access. Dist Group and User can only be added if access is Open or Read-Only. Mount Auburn Hospital, Information Systems

11. 11. Yours How to: Create Drawers - Select 11. Yours - Use arrows to select the Cabinet to put the drawer in to - Enter ‘C’ - Name the Drawer - Define the Type: DRAWER - Define groups or individual users that can access. Mount Auburn Hospital, Information Systems

12. 11. Yours How to: Create Files - Select 11. Yours - Arrow to select the Cabinet and/or drawer. - Enter ‘C’ - Name the Text file - Define the Type: TEXT - Define groups or individual users that can access. Mount Auburn Hospital, Information Systems

13. Mail Routines Routine Function 1. For You Read your mail (old and new) 2. For This Terminal N/A 3. Deleted By You Access mail you deleted 4. Sent By You Access mail sent by you 5. For Someone Else N/A 6. Send Send a new message 8. Saved by you Access a saved draft message Mount Auburn Hospital, Information Systems

14. 1. Mail For You Use to: Read, Respond, Forward and Transfer mail messages Mount Auburn Hospital, Information Systems

15. Verb Strip • Select the highlighted character to perform the function • Only highlighted functions are available. • Delete • Transfer • Print • View • Send • Forward • Acknowledge • Locate • Exit Mount Auburn Hospital, Information Systems

16. Mail For You Commands Delete: Remove from ‘Mail for You’ and xfer it to ‘Deleted by you’ Transfer: Move or copy the message to a Cabinet Print: Print a hard copy of the message View: See the entire message if longer than 20 lines Send: Reply to Sender or Forward to another Recipient Forward: Reply to sender or send the message to another recipient Acknowledge: Acknowledge receipt of certified mail Locate: Links to Employee Locator screen Exit: Exit from the message and return to the Main Menu Mount Auburn Hospital, Information Systems

17. 3. Deleted by You Review and Reactivate messages that you deleted. Mount Auburn Hospital, Information Systems

18. Deleted by You Restore: Move the message back in to Mail for You Delete: Remove the message completely from system. All other Commands function the same as Mail for You. Mount Auburn Hospital, Information Systems

19. 6. Send Mail Mount Auburn Hospital, Information Systems

20. Send Mail Recipient: Enter the name(s) of the people to send the message to. Groups: F6 from recipient field to access Groups. From: Your username defaults in here. To send mail under a different name, enter it here. Taken by, Date and Time: Defaults, cannot be edited Special Handling: Will be reviewed in Advanced topics Subj: Enter a brief description of the message Text: Enter your Free text message Send: F12 to send message when complete. Mount Auburn Hospital, Information Systems

21. 4. Sent by You Use to: Review messages that you sent. Note: Messages are removed from your Sent by You folder when all recipients have deleted the message. Mount Auburn Hospital, Information Systems

22. Sent by You • Deleting a message in your Sent by You folder, removes the message from the recipient’s mailbox. • Messages are removed from your Sent by You folder when all recipients have deleted the message. • Note: For permanent record of a message, include yourself as a recipient and transfer it from your • Mail for You in to a cabinet. Mount Auburn Hospital, Information Systems

23. 23. Employee Locator Mount Auburn Hospital, Information Systems

24. Intermediate Topics • Delete multiple messages • Special Handling - Certified Mail • Track Sent Mail • Special Handling - Auto Send/Delete • Canned Text • Message drafts (Mail you Saved) • Share Cabinets/Files • Sorting Cabinets • Downloading MOX files to PC Mount Auburn Hospital, Information Systems

25. Delete Multiple Messages • Right <Ctrl> key to Check/Uncheck individual messages or • <Shift> and Right <Ctrl> to Check/Uncheck ALL messages. • Enter the command (i.e.;“D” to delete) to perform on all checked messages. Mount Auburn Hospital, Information Systems

26. Special Handling Enter ‘Y’ at Special Handling to access pop up menu Mount Auburn Hospital, Information Systems

27. Certified Mail Use to: Have recipient acknowledge message Confirmation that an important message is received Mount Auburn Hospital, Information Systems

28. Track Sent Mail Use to: find out if recipient has read message How to: Select the Mail You Sent Routine Use arrow keys to yellow highlight the message Enter the command ‘R’ Mount Auburn Hospital, Information Systems

29. Auto Send/Delete Use to: Send a reminder Delete time sensitive messages How to: • Access Special Handling Menu • Enter the date that you want the message Sent and/or Deleted. • Message will be Delivered/Deleted the morning of the date entered. Mount Auburn Hospital, Information Systems

30. Canned Text Use to: Store a frequently used template. How to Create New Canned text: • Select option 31. Extras • Select option 12. Canned Text Dictionary • Enter a Mnemonic, Active ‘Y’ and a Description. • Enter the text to appear when this canned text is selected. Mount Auburn Hospital, Information Systems

31. Canned Text Use to: Default text into Mail or Text files. How to use Canned text: • Access Send Mail routine or create a Text file. • Select the F4 (Get) key • Arrow down to Your Canned Text • Select the mnemonic from the look up. • Text defaults in Mount Auburn Hospital, Information Systems

32. Message Drafts Use to: Save a message that you started but cannot finish right now. Mount Auburn Hospital, Information Systems

33. 8. Saved by You Use to: Access a saved message Mount Auburn Hospital, Information Systems

34. Sharing Cabinets/Files Use to: Share useful information with co-workers. • How to: • Highlight the desired Cabinet, • Drawer or Text file. • Select the ‘R’ command from the • cabinet verb strip • Access must be OPEN or • Read-Only • Enter either the Dist Group or the Individual User names. Mount Auburn Hospital, Information Systems

35. Sorting Cabinets • How to: • Select the ‘O’ (Options) command from the cabinet verb strip • Enter to select Sort (it will be yellow highlighted) • The sorting cabinets Verb Strip appears • Use the arrow keys to highlight the cabinet/file to move. • Enter <Shift> and the arrow key to move the cabinet up or down to the desired position. Use to: Rearrange the order of cabinets/drawers/files Mount Auburn Hospital, Information Systems

36. Downloading MOX files to PCs Use to: Save Mail or files on your PC How to: • From the Print On? Prompt • Enter: DOWNLOAD • Suppress: Both • Select the location on your PC to save the document Mount Auburn Hospital, Information Systems

37. Short Cuts & Tips • Entering Recipients: • Use partial name look up or enter the person’s phone extension. • Enter the person’s phone extension • To reply to the sender enter <Spacebar> & <Enter> at the recipient field to default the sender’s name • To reply to all recipients, enter <Spacebar> <Spacebar> & <Enter> to default all names. • Type MAIL at any Print on prompt to send a MOX message of report output. (Print on? MAIL) Mount Auburn Hospital, Information Systems