Presentation-for-SY2021-2022-Enrollment-Guidelines_jfdiche-1

Orientation Meeting for SY 2021-2022 Enrollment Guidelines August 2021

OUTLINE • Opening • Orientation Proper • Policy Rationale and MLESF Features • LIS Quick Count Facility • Enrollment Policy • Tracking System • Open Forum • Closing

WELCOMING REMARKS ROGER B. MASAPOL Director IV, Planning Service DEPARTMENT OF EDUCATION 7

ORIENTATION OBJECTIVES • Discuss the guidelines for enrollment for SY 2021-2022, specifically the Policy Rationale and MLESF features, LIS Quick Count Facility, Enrollment Policy, and Tracking System • Provide guidance to the Regional Offices and School Division Offices for the smooth facilitation of the enrollment for SY 2021-2022 DEPARTMENT OF EDUCATION 8

Orientation Meeting for SY 2021-2022 Enrollment Guidelines DEPARTMENT OF EDUCATION

Part 1: Policy Rationale and MLESF Features

POLICY RATIONALE • Prioritize the health and safety of all that will be involved in the enrolment process

POLICY STATEMENT • Enrollment process that is efficient and maintain excellent level of data accuracy for realistic assessment and decision making MLESF-LIS

MODIFIED LESF • Email Address • Special Education Needs • Birth Certificate for Kinder/New Record (equivalent document is valid) • Highest Educational Attainment • Email Address • Reduced Data Elements • Blended with other Modalities • Willingness • Challenges Survey for Limited F2F Learner Profile Parent/Guardian English and Filipino versions are available for download thru LIS Support page.

MODIFIED ALS-AF2 • Basic Literacy • A&E Elementary • A&E Junior HS • A&E Senior HS • 4Ps Tagging • In addition to the existing ALS Modalities Preferred Modality Learner Profile Program Modified ALS AF2 will be available for download thru LIS Support page.

MLESF SUMMARY MATRIX FORM • Consolidation of selected data from MLESF • Questions that allows multiple answers were grouped/combined to make the matrix one question one answer format (1:1) • For Parent/Guardian Highest Education Attainment, select only the parent or guardian with the highest education attainment • Template and other instruction is available for download thru LIS Support Page

SAMPLE OF MLESF RESULT TABULATION FOR CLASS ADVISER Kinder Learner 1 Kinder Learner 2 Kinder Learner 3 Kinder Learner 4 SUMMARY MATRIX OF SELECTED DATA ELEMENTS OF MLESF

MLESF PROCESS Previous and Prospective advisers in the same school is expected to work together in facilitating submission of MLESF Summary Data of MLESF • Previous Adviser contact former learners to facilitate MLESF submission (outgoing Kinder-G5, G7-G9 & G11 ) • Incoming Kinder, Grades 7 & 11 and other transferees shall coordinate & submit MLESF to Prospective School • LIS System Administrator review completeness and accuracy of MLESF Summary Data and then encode to LIS QC Facility • Update Summary Data in a Daily Basis from August 13 to Sept. 12, 2021 • SEFP consolidate MLESF, prepare summary and distribute to Prospective Adviser • Prospective Adviser to assess completeness and accuracy of MLESF Accomplished MLESF LIS Quick Count Facility Previous adviser is no longer required to facilitate submission of LESF of learner that is about to transfer another school regardless of grade level

ROLE OF SCHOOL ENROLLMENT FOCAL PERSON Submit the Summary Matrix Report to LIS School System Admin for Encoding in QC Facility Conduct Orientation on the Facilitation of MLESF Gathering/Tabulation of MLESF Data using the Summary Matrix Form

Part 2: LIS Quick Count Facility

LIS QUICK COUNT Use the MLESF Summary Matrix for encoding • Access credential: System Admin/School Head Account • Facility is accessible in Quick Count Tab • Real Time /Daily Updating • Monitoring Dashboard • School Level • Division Level • Regional Level • Central Office The response for each question must be equalto the total number of learners. Note: ALS will use the same google sheet utilized last SY 2020-2021.

OPENING OF CLASSES LIS-BOSY2021-2022 ENCODING • Usual process of enrolling learner in LIS • Prospective Adviser shall enroll (except SHS & Private Schools) • Ensure Validity of Enrollment • All learners who have confirmed enrollment and started participate in any learning activities must be enrolled in LIS • Update/create Individual Learner Profile based on the MLESF • BoSY2021-2022 Facility will be available starting September 13, 2021 onwards

Part 3: Enrollment Policy

ENROLLMENT POLICY Curriculum and Age Requirement for Kinder • RA 10157 Kindergarten Education Act of 2012 • RA 10533 Enhanced Basic Education Act of 2013 • Deped Order 20,s.2018 Amendment to DO 47,s.2016 Omnibus Policy on Kindergarten Education “Kindergarten education shall mean “one (1) year of preparatory education for children at least five (5) years old as a prerequisite for Grade 1”

KINDER AGE CUT OFF “..atleast five (5) years old..” As of When? For SY 2019-2020 onwards (Private Schools): • School opening is withinJune,Learners who will turn five (5) years oldas of August 31 • School opening is withinJuly, Learners who will turn five (5) years old as of September 30 • School opening is within August, Learners who will turn five (5) years oldas of October 31 -DO 20, s.2018 Paragraph 5 Items A & C • Private Schools that started classes September 2021 shall still apply Age Cut Off as of October 31, 2021 • Public Schools Age Cut Off for Kinder for SY 2021-2022 isas of October 31, 2021

STRICT IMPLEMENTATION ALL Learners attended classes in Kinder must be registered in LIS and assigned LRN. Malicious intent to hide underaged Kinder to avoid detection in the system shall be reported to the Office of the Schools Division Superintendent and Regional Director for appropriate disciplinary action.

SPECIAL CASES (Deped Order 3, s. 2018)

DOCUMENTARY REQUIREMENTS • In the absence of PSA Birth Certificate, the parent or guardian must submit a Birth Certificate from the local civil registrar, Baptismal or a Barangay Certification containing the basic information of the child if the learner is not yet registered. • Reiterating DO 58, s. 2017, the birth certificate shall be an attachment to the learner’s permanent record • New records, Balik-Aral or with enrolment gap in LIS history are subject for Division Planning Officer’s review and action

TRANSFER OF CREDENTIAL Scanned/Image Copy of Form 137 for outgoing Grade 6 and SF10 for outgoing Grade 10 together with the attachments can now be an option/alternative to hard copy provided that: • Grades by learning area/quarter are completed • Duly signed by the adviser and school head • Use of official school deped email schoolid@deped.gov.ph for both schools *Kinder completer who opted to transfer to another school may also send scanned/image copy of certificate/other credential. ALS Portfolio Assessment Certificate and other pertinent document for ALS may also be sent thru official email issued by the Department.

TRANSFER OF CREDENTIAL For SY 2021-2022, deadlines for the submission of documentary requirements required under Section V-A of DepEd Order 3, s. 2018 shall bedeferred to December 2021. This shall apply in both public and private schools.

TEMPORARY ENROLLMENT Harmonizing Policies Constitutional Mandate RA9155 & RA10533 (.."education accessible to all by providing all Filipino children a free and compulsory education..") DepEd Order 88, 2010 Private School Manual (holding of document of learner with unsettled financial obligation is allowed)

DEPED'S CONSTITUTIONAL MANDATE Republic Act No. 9155 AN ACT INSTITUTING A FRAMEWORK OF GOVERNANCE FOR BASIC EDUCATION, ESTABLISHING AUTHORITY AND ACCOUNTABILITY, RENAMING THE DEPARTMENT OF EDUCATION, CULTURE AND SPORTS AS THE DEPARTMENT OF EDUCATION, AND FOR OTHER PURPOSES SEC. 2. Declaration of Policy. – It is hereby declared the policy of the State to protect and promote the right of all citizens to quality basic education and to make such education accessible to all by providing all Filipino children a free and compulsory education in the elementary level and free education in the high school level. Such education shall also include alternative learning systems for out-of-school youth and adult learners. It shall be the goal of basic education to provide them with the skills, knowledge and values they need to become caring, self- reliant, productive and patriotic citizens. The school shall be the heart of the formal education system. It is where children learn. Schools shall have a single aim of providing the best possible basic education for all learners.

PARTNERSHIP WITH PRIVATE SCHOOLS

PROVISIONAL ENROLLMENT IN PRIVATE SCHOOL Can the learner still attend classes in another private school even without presenting credential due to unsettled debt from originating school? The receiving private school is in the position to decide, not the originating private school.

A BALANCED ENROLLMENT POLICY

AFFIDAVIT OF UNDERTAKING Deped Order 3, s. 2018 Annex 3

TEMPORARILY ENROLLED • The constitution guaranteed free access to basic education – Republic Act 9155 • Learner can still attend classes/learning sessions, receive quality education thru public school system without discrimination • Education is free but documentation is evidence-based – as prescribed by the policy

TEMPORARILY ENROLLED • Once settled financial obligation and presented credential from private school, the learner can now be issued SF10, Certificates presenting citation awards and honors as deemed applicable.

TAGGING TEMPORARILY ENROLLED Benefits of Confirming Learner with Unsettled Account • Receiving Schools is informed of TE status. Restrictions/ limitations shall be applied • Originating Private School can tract/monitor movement or transfer of school/s • Learner shall have completed/ updated enrollment history No longer required

Part 4: LIS Tracking System

TRACKING (TRANSFER IN/OUT, DROPPED OUT) Ability to track learner movement/migration pattern within the basic education system DepEd Order 54,s. 2016 Guidelines on the Request and Transfer of Learner’s School Records Deped Order 14, 2016 Guidelines in Updating LIS EoSY Increase in quality and veracity of enrolment data and other education-related indicators

OVERVIEW OF TRACKING SYSTEM • Monitor movement of learners from one school/community learning center (ALS) to another • Updated and secured enrollment history information • Able to share information and eliminate redundancy in recording

MONITOR MOVEMENT • Public School to Public School • Public School to Private/LUC/SUC School and vice versa • Formal School to Community Learning Center (ALS) and vice versa • Philippine School to Philippine School Abroad and vice versa

MONITOR MOVEMENT • Migration of learner from one sector or geographical area to another is important information in assessment and planning. • In this time of pandemic, the LIS record of migration of learners from private schools to public schools is one of the indicators being monitored to provide support/assistance for both sectors of education.

ENROLLMENT HISTORY • The LIS Enrollment History record is one of the measure to validate authenticity of the learner’s enrollment claim. • In time of calamity/disaster such as the Yolanda Storm Surge, Marawi Siege and Taal Volcano Eruption, the LIS Enrollment Data was used to facilitate and validate enrollment of affected learners who lost/destroyed paper-based record of enrollment credential.

HOW THE TRACKING SYSTEM WORKS The tracking system is highly dependent on the “cooperation” of both originating and receiving schools or CLCs. a. The receiving school (School 2) initiates the request upon enrollment of learner in LIS. The system will notify the originating school and validate if the proposed transfer is legitimate. b. The originating school (school 1) is expected to response within thirty (30) days upon received of the electronic notification. The receiving school must decide either confirm or decline the requested transfer.

HOW THE TRACKING SYSTEM WORKS Declining invalid request for transfer

HOW THE TRACKING SYSTEM WORKS CONFIRMING TRANSFER REQUEST By confirming legitimacy of a requested transfer, the originating school indicates the date of last attendance of learner in their school and the date when the credential document sent thru courier or in any form as possible and safe except hand it over to the parent or party with interest. There is also an information box that the originating school can use to provide additional information as needed.

CHALLENGES OF TRACKING SYSTEM • Some schools take some time in enrolling a transferred learner in the system. They want first to observe the attendance performance so that if the learner stops attending classes, it will not be counted as dropped out in their school. As a result, the originating school has no idea or information about the current school of their former learner. Enrollment is being done at the end of School Year causing multiple activities in the system during EoSY updating. • Some private schools intentionally delay confirmation of transfer to force parent to settle unpaid financial obligation. • Some schools do not check regularly the transfer requests pending in their account.

MONITORING & TECHNICAL ASSISTANCE • Central Office Planning Service - EMIS Division BHROD - School Effectiveness Division • Regional Office Policy, Planning and Research Division (PPRD) • Schools Division Office School Governance and Operations Division (SGOD)

Presentation-for-SY2021-2022-Enrollment-Guidelines_jfdiche-1