RAPID RESULTS APPROACH

1. RAPID RESULTS APPROACH APPLYING THE TOOL TO AfCOP Implementing the Work Plan 2nd Annual meeting 27-30 November 2008 Mauritius

2. Today’s Objectives Introduce the Rapid-Results Approach & Process • Work to: • Define Rapid-Results Goal • Develop Work Plan to achieve the goal • Agree on how teams will operate

3. Implementation is Tough 50% of projects fail to achieve their objectives 75% of projects come in over budget and/or behind schedule

4. Why Implementation is tough? Goal is in the distant future Being busy with too many things Leaving tasks ill-defined and vague Not making it clear who is in charge Making things very complex and interdependent

5. Implementation Risk Count the Number of Squares

6. 23-24 1-16 17-20 21-22 25 26 27 28 29 30

7. The Rapid Results Approach • Rapid Results Approach (RRA) is a results-focused learning process (methodology) aimed at jump-starting major organizational change efforts and enhancing implementation capacity. • RRA tackles large-scale medium and long-term change efforts through a series of small-scale, results-producing and momentum-building initiatives implemented within 100-days, commonly referred to as 100-day Rapid Results Initiative (RRI).

8. Rapid Results Approach Cont… • These short-term 100-day initiative goals therefore form the building block towards the achievement of the long-term goals • The premise of the Rapid-Results Approach is to create a context for learning and for enhancing implementation capacity • Helps organizations work on sharply defined 100-day initiatives that dovetail into Annual Work Plans and Strategic Plans

9. Rapid Approach The approach is an RBM tool designed to help teams avoid implementation challenges A results focused learning methodology (Action Learning) Jump-starts major organizational change efforts

10. Results Focus “A results-focused approach to implementing strategy “ • Breaks down long-term goals into 100-day Results Commitments • Enhances practice of implementation disciplines in each 100-day period • Strengthens accountability for Results

11. How it Works Create a temporary governance structure Team empowered to: Break down long term goals into 100 day RESULTS commitments (RRI) Develop a work plan to realize the goal

12. Management Methodology • Start by focusing on a few Results • Challenge teams to achieve 100-day “Results goals” • Create temporary governance and support structure • Manage the scale-up beyond the first 100 days

13. Long-Term Activities Rapid Results Initiatives The Rapid-Results Approach Activities Overall Objective Year 2 Year 1 Year 3 Time

14. Rapid Results Initiative Increase from current to membership from 400 to 10,000 within 100 days Rapid Results Portfolio Networking and membership Monitoring and evaluation Program Activities Capacity Building Communication and Strategy and planning Leverage Africa Community of Practice as an authority in Mfdr in Africa Dec 2010 Dec 2006 Dec 2008 OVERALL OBJECTIVE

15. DEVELOPING THEMATIC AREAS Select thematic areas from the work plan plan that are: Linked to achieving the current goals Priority areas for AfCoP Can be achieved using available budget and in 100days

16. Creating the Work Plan Developing a good work plan to achieve your goal • Develop Milestones • Must be a major accomplishment • Stated in past tense • Develop Action Steps i.e. specific steps to be taken; • Start with an action verb • Spell out a concrete deliverable • Include a deadline • Be clearly assigned to one person (from the team) • Test and Refine the work plan • Are all relevant milestones included? • Are the activities as detailed as possible? • Is there ONE person assigned to over see each activity?

17. RRI Work Plan