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P.O.D. - DIGIDOC-PROJECT

THE DIGIDOC-PROJECT DIGITISATION OF PARLIAMENTARY DOCUMENTS IN THE BELGIAN PARLIAMENT PAUL SARENS. P.O.D. - DIGIDOC-PROJECT.

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P.O.D. - DIGIDOC-PROJECT

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  1. THE DIGIDOC-PROJECTDIGITISATION OF PARLIAMENTARY DOCUMENTS IN THE BELGIAN PARLIAMENTPAUL SARENS ECPRD seminar in Brussels

  2. P.O.D. - DIGIDOC-PROJECT • P.O.D. : Printing on demandrationalisation of printing and distribution of parliamentary publicationsselective distribution of documents“digitally born” documents from 1995 • Digidoc : digitisation of documentscreation of a “digital library”historical documents (1831-1995)logical complement to the P.O.D.-project ECPRD seminar in Brussels - Paul Sarens

  3. DIGITAL CHOICES TOMAKE • Publications with greatest legal and historic importance : Documents and Records of the House of Representatives and the Senate • Priority to the period 1945-1995 ECPRD seminar in Brussels - Paul Sarens

  4. DIGIDOC : 3 sections • Digidoc 1 : Documents and Records of the House of Representatives (1831-1995) – 1.370.000 pages • Digidoc 2 : Documents and Records of the Senate (1831-1995) – 627.000 pages • Digidoc 3 : Moniteur belge (Statute Book) (1831-1997) – 1.400.000 pages – Cooperation with the Justice Department ECPRD seminar in Brussels - Paul Sarens

  5. DIGIDOC: 4objectives • Archiving • Retrieval • Digitisation • Reproduction ECPRD seminar in Brussels - Paul Sarens

  6. FILM FIRST APPROACH • Recommended in 1992 by the Commission on Preservation and Access • Standard in the world of preservation • Microfilm as preservation tool for the long term • Digitisation of microfilm as access tool ECPRD seminar in Brussels - Paul Sarens

  7. BENEFITS OF THE HYBRID APPROACH • Microfilm captures content in an integral and authentic way • Microfilm as analogue back-up for restoration • No considerable higher cost price • Microfilming is safer for damaged paper • Scanning of microfilm : no quality loss ECPRD seminar in Brussels - Paul Sarens

  8. LONG TERM PRESERVATION • “Digitally born” documents converted to microfilm COM-computer output to microfilm • Two copies of every digitised document printed on permanent paper and stored on different locations ECPRD seminar in Brussels - Paul Sarens

  9. OPERATIONAL REALISATION OF THE PROJECT • Cooperation between 3 Departments : General Affairs, Computer Department, Library • Library : Studio for micrographic & electronic archivingtwo operators, two clerkstwo microfilmscanners Bell & Howell 3000 Dscanning at 400 dpiTIFF CITT group 4, conversion to PDFImage capture software : Powerfilm 4.1.2 (Infocap) • Guidance committee to monitor the project ECPRD seminar in Brussels - Paul Sarens

  10. OUTSOURCING MICROFILMING • 3.400.000 pages to microfilm • General call for proposals • Dutch film Microformat systems • Reliable quality • Masterfilms : panchromatic halogensilverfilm (neg. pol.) • Usercopies : negative diazofilm ECPRD seminar in Brussels - Paul Sarens

  11. OUTSOURCING DIGITISATION MICROFILMS • Decision of College of Quaestors • Documents House of Representatives 1832-1974 • Limited request for proposals • 6 candidatures, 1 company remained • Test : digitisation of images and introduction metadata • Margin of error widely exceeded : tender invalid • Conclusion : private companies have no practice with parliamentary documents (scanning OK, metadata problematic) ECPRD seminar in Brussels - Paul Sarens

  12. QUO VADIS DIGIDOC ? • Insuccessful outsourcing : loss of time, but instructive experience • Some parts of the project can better be done “in house” • Priority to the Documents and Records (1945-1995) of the House and the Senate • Introduction of keywords and Optical CharacterRecognition need further consideration • Objective : make this important parliamentary information accessible to the general public ECPRD seminar in Brussels - Paul Sarens

  13. Thank you for your attention Paul SARENS ECPRD seminar in Brussels

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