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Department of Public Works FY 2010 Budget

Department of Public Works FY 2010 Budget. Working Smarter for You. City of Indianapolis Department of Public Works. Operations. Sustainable Services. Engineering. Fleet. Policy and Planning. Finance. Department of Public Works Working Smarter for You.

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Department of Public Works FY 2010 Budget

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  1. Department of Public Works FY 2010 Budget Working Smarter for You

  2. City of Indianapolis Department of Public Works Operations Sustainable Services Engineering Fleet Policy and Planning Finance Department of Public Works Working Smarter for You

  3. Challenges/ Considerations for Greater Efficiencies - $4M • Management of Overtime – 15% reduction • Special Event Support – Pursuecost sharing opportunities • Internal Support Costs – $50K reduction • Solid Waste Contracts – Evaluate KPMG recommendations • United Water Contract – Evaluate KPMG recommendations • Fleet Services – Pursue competitive pricing • Street/Park Maintenance – Evaluate consolidation Department of Public Works Working Smarter for You

  4. 2009 Accomplishments • Met 5% Management Reserve - $6.97M • Established Capital Asset Development Fund • Vehicle & Equipment Replacement • Improved Solid Waste & Street Maintenance • Renegotiated CSO Consent Decree Terms • Value Engineering for $200M Saving • Improved Construction Cost Controls • 2.3% change orders in 2008 • (3.66%) change order YTD 2009 Department of Public Works Working Smarter for You

  5. 2009 Accomplishments • Benefits of Process Reviews: • Pothole Kaizen w/ Lilly • 96 Gallon Cart w/ MacCallister • Utility Coordination w/ Citizen’s Energy • Lean Six-Sigma “Train-the-Trainer” • Infrastructure Commission • Improved Pothole Response Time • Reduced Solid Waste Complaints • Smart Purchasing • Region & Statewide Coordination Department of Public Works Working Smarter for You

  6. Pothole Repair Improvements • Former Street Maintenance Approach: • Reactive and slow response time • Large backlog of complaints • Current Street Maintenance Approach: • Kaizen in collaboration w/ Lilly • Better process control & coordination w/ Mayor’s Action Center • Use of key performance indicators (KPI) • Increased coordination w/ Transportation Engineering • Increased cracking sealing and preventative maintenance • Results: • Reduced average cycle time from 10.12 days to 2.47 days • Reduced complaints by 4,741 or 29.5% - Year-to-Date Department of Public Works Working Smarter for You

  7. Solid Waste Improvements • 96-Gallon Cart Program • Historical • Rapid growth in program • Lack of structure and operating procedures • Poor coordination w/ Mayor’s Action Center (MAC) • Lack of program control and quality of data • High number of service requests • High service requests cycle times • Six Sigma Process Review w/ MacAllister Machinery • Established Solid Waste and MAC Teams Department of Public Works Working Smarter for You

  8. 96-Gallon Cart Program Improvements Department of Public Works Working Smarter for You

  9. Challenges • Escalating Costs • Declining Revenues • Upgrading Fleet • Aging Infrastructure • Overflowing Sewers • Solid Waste • Forestry Management Department of Public Works Working Smarter for You

  10. Cost Escalation & Fluctuation • Asphalt Materials – > 50% increase 2007 to 2008 • Street Resurfacing • Pothole & Alley Repairs • Fuel Prices – 51% increase from 2007 to 2008 • All agencies • Treated Salt – 37% increase from 2007 to 2009 • Snow & Ice Removal • Fuel & Asphalt prices have decreased year-to-date in 2009, but remain volatile and of concern Department of Public Works Working Smarter for You

  11. Challenge: Upgrading Fleet • Snow Trucks – 91 Total • 12 new units received in 2009 • 25 to be delivered by Nov. 1 • Solid Waste Vehicles – 76 Total • 3 new units received in 2009 • 16 to be delivered by Dec. 31 Department of Public Works Working Smarter for You

  12. Challenge: Upgrading Fleet Department of Public Works Working Smarter for You

  13. Challenge: Aging Infrastructure • $175 Million to repair all streets residential and thoroughfare • $93 Million for thoroughfares • $82 Million for residential streets • $63 Million needed annually to keep up with resurfacing needs • Approximately $18 Million currently spent on resurfacing needs annually • $3 Million annually spent on curbs, sidewalks and ramps Department of Public Works Working Smarter for You

  14. Stimulus Funds – Transportation Department of Public Works Working Smarter for You

  15. Transportation Infrastructure Investment Needs(billions) Department of Public Works Working Smarter for You

  16. Challenge: Sewers and Drainage Raw Sewage Overflow Locations • Combined Sewer Overflow (CSO) • $1.7 Billion needed to implement federally mandated LTCP • $1.8 Billion needed for non-mandated improvements including Septic Tank Elimination Program (STEP) and aging sewer rehabilitation • Massive drainage issue - $300 Million to implement stormwater management plan Department of Public Works Working Smarter for You

  17. Challenge: Solid Waste • 14.4 million solid waste customer pick-ups per year • Cost of service is $36.8 Million annually Source: 9.7 Million SW Fees 27.1 Million Property Taxes Department of Public Works Working Smarter for You

  18. Opportunities: Aging Infrastructure • Pothole Blitz, April 2008 • Expand Crack Sealing Program • Use of Recycled Asphalt Products (RAP) • Improve Utility Patch Enforcement • Lilly Six Sigma • Performance Management Department of Public Works Working Smarter for You

  19. Opportunities:Office of Sustainability • Green Infrastructure for Stormwater Management • Energy Efficiency in City Buildings and Operations • Enhance Recycling Options • Increase Miles of On-Street Bike Lanes • Public Private Partnerships • Energy Efficiency and Conservation Block Grant Department of Public Works Working Smarter for You

  20. Stimulus Funds – SustainabilityEnergy Efficiency Conservation Block Grant Department of Public Works Working Smarter for You

  21. Opportunities:Office of Sustainability • Green Infrastructure Pilot Project • Working with Parks to increase tree cover and greenspace Department of Public Works Working Smarter for You

  22. What We Will Accomplish Before After • Consent Decree • Sewer Drainage Clean Up • Rebuild Infrastructure, Roads and Sidewalks • 18 Street projects • 8 Bridge and culvert projects • 1 Traffic signal project • 1 Pedestrian flasher project Department of Public Works Working Smarter for You

  23. What We Will Accomplish (cont.) • New Rate Structures for Sanitary & Stormwater Districts • Enhance City’s Billings Systems • Value Engineering • Key Capital Wet Weather Projects: • - Belmont North Relief Interceptor ($100 M) • - Castleton Relief Interceptor ($30 M) • - Deep Rock Tunnel Connector ($260 M) • - Belmont AWT Wet Weather Secondary Treatment ($110 M) • - Belmont AWT Wet Weather Disinfection ($14 M) • - Over 7,000 new STEP home connections • - Lift Station 507 Improvements ($6 M) Department of Public Works Working Smarter for You

  24. Accomplishments • Sanitary sewer and stormwater rates analysis in progress • Enhancements to the Department’s capital plan will have more environmental benefits, sooner have been identified and are in implementation. • A value engineering process has been put in place that will review virtually every project in DPW’s program. • Value engineering has identified quantifiable savings in excess of $200 million. Department of Public Works Working Smarter for You

  25. Exceeding Expectations:Consent Decree Consent Decree LTCP Control Measures Progress Department of Public Works Working Smarter for You

  26. 2010 Budget Overview Department of Public Works Working Smarter for You

  27. 2010 Budget Overview • Proposed DPW city budget: $200,211,455. • Decrease of $2.33M, or 1.15%, below 2009 projected expense of $202.54M • Includes contractual and mandatory increases, such as AWT & Sewer Collection, Solid Waste Collection and Disposal, and NPDES Permit activities • Proposed DPW overall program: $425,561,455. • Represents all funding groups: • bond proceeds • federal aid • grant dollars • stimulus dollars • other revenue sources Department of Public Works Working Smarter for You

  28. 2010 Budget Overview • 2009 full-time equivalents (FTE): 652.25 • Net decrease of 12 FTEs from 2009 677 678.5 664.25 652.25 Department of Public Works Working Smarter for You

  29. 2010 Revenues (in thousands) Department of Public Works Working Smarter for You

  30. Expenditure Comparison: 2007-2010 202.7 200.5 182.3 179.7 ($ in Millions) Department of Public Works Working Smarter for You

  31. Proposed DPW Expenditure Synopsis Department of Public Works Working Smarter for You

  32. 2010 Expenditures by Character Department of Public Works Working Smarter for You

  33. 2010 Expenditures by Character w/ Full Capital Department of Public Works Working Smarter for You

  34. DPW Char 1 Changes: 2009-2010 Weekly Salaries $ 668 Pension Plans $ 84 Social Security $ 15 Total: $ 767 Bi-weekly Salaries -$ 255 Part-time Salaries -$ 55 Overtime -$ 266 Group Insurance -$ 557 Employee Assistance -$ 73 Worker’s Comp -$ 421 Total: -$1,627 Char 01 (Personal Services) Net Decrease: ($860,513) or (2.20%) ($ in Thousands) Department of Public Works Working Smarter for You

  35. DPW Char 2 changes: 2009-2010 Office Supplies $ 20 Repairs Parts $ 938 Total: $ 958 Computer Supplies -$ 3.3 Materials & Supplies -$ 106 Building Materials -$ 342 Garage Supplies -$ 10 Vehicle Fuel -$ 1,339 Institutional Supplies -$ 3 Chemical Supplies -$ 7.3 Uniforms & Clothing -$ 6.4 Total: -$ 1,817 Char 02 (Supplies) Net Decrease: ($858,992) or (3.98%) ($ in Thousands) Department of Public Works Working Smarter for You

  36. DPW Char 3 Changes: 2009-2010 Professional Services -$ 22 Consulting Services -$ 404 Architectural Services -$ 201 Technical Services -$ 81 Instruction/Tuition -$ 7.9 Postage & Shipping -$ 11 Facility Lease -$ 23 Communication Services -$ 33 Travel & Mileage -$ 12 Information Technology -$ 68 Advertising -$ 4 Printing -$ 14 Building Maint./Repair -$ 3 Insurance -$ 1.4 Memberships -$ 2.7 Subscriptions -$ 3.4 Settlements -$ 27.5 Total: -$ 918.9 Operation & Mgmt Contracts $ 568 Waste Collection/Disposal $ 266 Infrastructure Maintenance $ 9 Utilities $ 3,264 Equipment Maint./Repair$ 776 Grants & Subsides $ 250 Debt Service $ 6 Total: $ 5,139 Char 03 (Contractual Services) Net Increase: $4,219,792 or 4.39% ($ in Thousands) Department of Public Works Working Smarter for You

  37. DPW Char 4 Changes: 2009-2010 Land $ 2,600 Furnishings & Office Equip $ .3 Improvements $ 250 Infrastructure $ 1,987 Lease & Rental $ 1,500 Total: $ 6,337.3 Equipment -$ 2,820 Vehicular Equipment -$ 11,237 Total: -$ 14,057 Char 04 (Capital) Net Decrease: ($7,719,785) or (12.38%) ($ in Thousands) Department of Public Works Working Smarter for You

  38. DPW Char 5 Changes: 2009-2010 Mayor’s Action Center $ 3 Fleet Services Charges $ 2,793 Departmental Charges $ 90 Total: $ 2,886 Total: 0.00 Char 05 (Internal Services) Net Increase: $2,886,242 or 17.49% ($ in Thousands) Department of Public Works Working Smarter for You

  39. The Ballard Rules at work Public Safety is Job #1 Broken Window Theory • Clean, Safe Neighborhoods Local Government Officials should make financial decisions based on the welfare of the city 10-50 years out Long Term Control Plan • Energy Efficiency • Smart Fleet Management The education level expected of children reflects the priority of its citizens and its government Safe Streets • Safe Drinking Water • Sidewalks • Clean Air Community welfare is a direct result of private companies wanting to call Indianapolis home Quality of Life • Attract and Retain Businesses Citizens are proud of their city, but they live in their neighborhoods DPW serves Indianapolis by listening to its citizens Department of Public Works Working Smarter for You

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