SPS Grants Resource Team

1. Grants.govFaculty Information Session“It's what you learn after you know it all that counts.”  ~Attributed to Harry S. Truman

2. SPS Grants.gov Resource Team • Mary Millsaps, Senior Account Mgr., SPS • Chris Tompkins, Proposal Supervisor, SPS • Dani Garamvolgyi, Account Mgr., SPS • Jennifer Hemmerick, Account Mgr., SPS

3. Our Objectives • What is Grants.gov and What it is not • Grants.gov submission process and timelines • Start a proposal in Grants.gov • Complete and Process a proposal in Grants.gov • Help ensure a successful Grants.gov Submission • Where to find assistance for Grants.gov

4. What is Grants.gov? • Electronic Submission system • Liaison with other existing e-subsystems (ex: Fastlane) • Not exclusively for Federal, but intended 100% usage for ALL Federal agencies in the near future!

5. Grants.gov .xfd File PureEdge Viewer Software • executable program to view .xfd files .xfd Files • Downloadable Proposal Package • File saved to PC • NOT Web based • File that contains sponsor forms

6. Federal Requirements • Mandated Federal Sponsor requirements: • FY 2006 • 100% find • 75% option to submit • FY2007 • 100% find • 100% option to submit • List of sponsors utilizing Grants.gov: http://www.grants.gov/search/agency.do

7. Sponsors Currently Utilizing Grants.gov • Marine Mammal Commission • National Aeronautics and Space Administration • National Endowment for the Arts • National Endowment for the Humanities • National Science Foundation • Small Business Administration • Social Security Administration • State of Minnesota • State of Texas • U. S. Election Assistance Commission • U.S. Department of Education • U.S. Department of Transportation • US Agency for International Development • US Department of Energy • US Department of Housing and Urban Development • US Department of the Treasury • US Institute of Peace • United States Department of Agriculture • United States Department of Justice • Woodrow Wilson Center • Appalachian Regional Commission • Christopher Columbus Fellowship • Foundation • City of Orlando • Corporation for National and Community Service • Department of Commerce • Department of Defense • Department of Health and Human Services • Department of Homeland Security • Department of Labor • Department of State • Department of Veterans Affairs • Department of the Interior • District of Columbia • Environmental Protection Agency • Grants.gov System Integrator • Institute of Museum and Library Services • James Madison Memorial Fellowship Foundation • Japan-United States Friendship Commission

8. Proposal Submission using Grants.gov

9. Recommended Timeline Recommended “Final Form” submission to SPS: 4-5 business days PRIOR to deadline • Sponsor Validation: 2-4 business days • Sponsor Rejected proposals: re-submission through Grants.gov required PRIOR to deadline

10. Submission Timeline Example

11. Starting a Proposal • System Requirements • Registration • Notification to Business Offices and SPS • Software Download • Package Search • Package Download

12. System Requirements Windows Users: • Windows 98, ME, NT 4.0, 2000, XP • 500 Mhz processor • 128 MB of RAM • 40 MB disk space • Web browser: Internet Explorer 5.01 or higher, Netscape Communicator 4.5 – 4.8, Netscape 6.1, 6.2, or 7 Non-Windows Users: • Grants.gov does support the use of systems that do not use Windows. To find more information about the use of the Citrix Server Application please contact SPS or go to: http://www.grants.gov/MacSupport

13. Registration • No individual registration required to Search, Download or Complete Proposal Packages. • Only Institutional registration required to submit proposals • Purdue University is currently registered with Grants.gov • Sponsor Sub-systemsMAY require individual registration

14. Notification to Business Office and SPS When starting a Grants.gov proposal, please immediately notify: • Your Business Office • Sponsored Program Services at proposal@purdue.edu

15. Software Download

16. Package Search

17. Package Download (Step 1)

18. Package Download (Step 2)

19. Completing and Processing Proposal • Cover page overview • Uploading/viewing attachments • Checking for errors • Saving • Printing • Routing • SPS receipt requirements • Submission & Validation Rejection

20. Package Cover Page

21. Uploading/Viewing Attachments

22. Checking for Errors

23. Saving a Proposal Package

24. Printing a Proposal Package

25. Routing Routing between: PI/Co-PIs/BO Route .xfd files as an email attachment Save .xfd file to disk and route disk Save .xfd files in shared network drive Routing to SPS Route .xfd files as email attachment to: proposal@purdue.edu

26. Proposal Receipt Requirements Per Vice President for Research Policy… Proposal must be in FINAL form. Final Form Includes: • Original hardcopy with all sections complete • Original hardcopy matches the Grants.gov package • Completed Transmittal Checksheet contains all required signatures • Final and complete Grants.gov .xfd file forwarded to: proposal@purdue.edu

27. Proposal Package Rejection CRITICAL: Allow time for Rejection/Re-submission…WHY?! • Grants.gov validation checks • Sponsor validation checks • Checks are completely electronic based • Minor errors will cause system rejection (example: 47907--2108; additional hyphen in zip) • Resubmission through Grants.gov PRIOR to Sponsor Deadline • Rejection email notifications

28. Rejection Email -----Original Message----- From: support@grants.gov [mailto:support@grants.gov] Sent: Friday, March 03, 2006 3:52 PM To: proposal@purdue.edu Subject: Grants.gov Rejection Notice for Application GRANT00081476 Your submission was received at 03-Mar-06 03:51:04 PM EST Type: GRANT Grants.gov Tracking Number:GRANT00081476 The following errors were detected: Error: 0 UNAUTHORIZED_SUBMITTER_ERROR FATAL You have not registered successfully with Grants.gov or the E-Business Point of Contact for your organization has not assigned you the rights to submit grant applications on behalf of your organization through Grants.gov. Verify that you have registered with Grants.gov or that you have received an email notification stating that you have been designated as an Authorized Organization Representative (AOR) and are able to submit grants on behalf of your organization. To verify if you have been successfully registered with Grants.gov, go to https://apply.grants.gov/ApplicantLoginGetID. For instructions on how to register with Grants.gov and for information on being designated as an AOR, go to https://apply.grants.gov/GrantsgovRegister. PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose. Your submission was rejected by Grants.gov and will not be reviewed by the processing agency. https://apply.grants.gov

29. Ensure Submission Success • Early communication: PI – BO – SPS • Correct package download • Sponsor specific guidelines followed • Proposal Package accuracy • Early submission

30. Where do I go for Assistance? • Your Business Office • Technical or Process Assistance Chris Tompkins: 4-6204……………… proposal@purdue.edu 4-1079 …………….. tompkinc@purdue.edu • Sponsor/Program Specific Assistance SPS Account Managers Mary Millsaps: 4-1078 ………………mmillsaps@purdue.edu Dani Garamvolgyi 4-4856 ………………dgaramvo@purdue.edu • Technical Assistance – Grants.gov Help Desk 1-800-518-4726 • PureEdge Software Assistance or Download Contact your zone or software administrator

31. Helpful Web Links • Grants.gov Homepage: http://www.grants.gov/ • Grants.gov Search: http://www.grants.gov/search/searchHome.do • Grants.gov Helpdesk: http://www.grants.gov/CustomerSupport • Sponsored Program Services Homepage: http://www.purdue.edu/sps/ • SPS Grants.gov Information: http://www.purdue.edu/sps/proposals/electronicsub/grantsgov.html • SPS Grants.gov Training: http://www.purdue.edu/sps/proposals/electronicsub/grantsgovtraining.html

32. Observations/Questions