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The New York Academy of Medicine Grey Literature Report

The New York Academy of Medicine Grey Literature Report. Background and Format. Gray, Brad H. 1998; first published in 1999 Electronic with paper copies in the library Quarterly, Feb, May, August, November Reports listed alphabetically by organizations; links to e-format

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The New York Academy of Medicine Grey Literature Report

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  1. The New York Academy of MedicineGrey Literature Report

  2. Background and Format • Gray, Brad H. 1998; first published in 1999 • Electronic with paper copies in the library • Quarterly, Feb, May, August, November • Reports listed alphabetically by organizations; links to e-format • English only, less than 2 years old

  3. Audience • NYAM staff • People involved in: • public health • health & science policy • health of minorities • special populations • NLM • Subscribers, Medlib-l list-serv

  4. Collection methods • Organizations and items are identified through email alerts from the organizations, serendipitous reading, current awareness sites and staff referrals. • Organizations are scanned for new publications at least once during the quarterly schedule of the report. • Paper copies of most items are acquired for the library collection, either ordered or printed from the web site. • Types of organizations • Private, advocacy, government

  5. Cataloging • URLs are added to bibliographic records • Complete TOCs are added • High percentage of records are unique items in OCLC • Individual titles of each series are cataloged separately • Cataloged records included in OCLC and NML’s catalog (LOCATORplus)

  6. Grey Lit Team • 2 librarians • .4 FTE • 2 catalogers • .8 FTE • 1 Support staff • .4 FTE (Kaplan, Janice, 2003, personal communication)

  7. Findings of Subscriber Survey 2002 • Respondents primarily librarians • Forward material to others • Desires: • publish the Report monthly • make the Report into a searchable database • Re-conduct survey in the future

  8. Problems & Future Directions • Link maintenance/or not? • time consuming • archiving agreements with publishing organizations? • Report is not searchable • create a searchable database? • use scoping options in the current ILS

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