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WorkKeys Internet Version Training

WorkKeys Internet Version Training. Groups and Batch Loading. Mary Lewis Systems Solutions Manager November 2013. Agenda. Creating a group Batch loading Adding registrations Authorizing a group Resources. Groups and Batch Loading. Groups and Batch Loading.

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WorkKeys Internet Version Training

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  1. WorkKeys Internet Version Training Groups and Batch Loading Mary Lewis Systems Solutions Manager November 2013

  2. Agenda • Creating a group • Batch loading • Adding registrations • Authorizing a group • Resources

  3. Groups and Batch Loading

  4. Groups and Batch Loading • You can use groups without using batch loading • You can use batch loading without using groups • Creating a group and including group information in the batch load file can save time when creating examinee records • Determine what works best for your testing situation

  5. Group Administration • Groups are useful when everyone is taking the same test or set of tests • You can authorize tests by group rather than by individual • Groups allow you to pull group reports from the Reports Portal

  6. Group Administration Process Generally, you’d follow the steps below when administering tests to a group of examinees: • Create a group; record the Group ID • Create test registrations • Complete the financial profile • Authorize one or more exams for the entire group • Assist examinees with launching their exam(s) • Generate score reports

  7. Groups and Batch Loading:Creating a Group

  8. Creating a Group

  9. Creating a Group

  10. Creating a Group

  11. Creating a Group

  12. Creating a Group

  13. Creating a Group

  14. Adding Examinees to a Group Now that you’ve created a group, you need to add examinees to the group. • To add examinees to the group as you create their records, see the Quick Start Guide, “Adding Examinees to a Group at Registration.” • To add existing examinees to the group, see the Quick Start Guide, “Adding Existing Examinees to a Group.” • To add examinees to the group through batch loading, see the Quick Start Guide, “Registering Examinees Using Batch Load.”

  15. Groups and Batch Loading:Setting Up Batch Loading

  16. Batch Loading Tips • Ensure WinZip or a similar program (e.g., 7-Zip) is loaded on your computer • Use the Batch Load Guide included in Validus • This is different from the Batch Load Quick Start Guide (“Registering Examinees Using Batch Load”) • Contains allowed formats and values • Save as a PDF • Print only the pages you need • Use your formatted header file as a template • Upload your file at least 24 hours prior to testing

  17. Setting up Batch Loading:Downloading the Batch Load Header File

  18. Setting up Batch Loading:Downloading the Batch Load Header File

  19. Setting up Batch Loading:Downloading the Batch Load Header File

  20. Setting up Batch Loading:Downloading the Batch Load Header File

  21. Setting up Batch Loading:Downloading the Batch Load Header File

  22. Setting up Batch Loading:Downloading the Batch Load Header File

  23. Setting up Batch Loading:Downloading the Batch Load Header File

  24. Setting up Batch Loading:Downloading the Batch Load Header File • If you include groups: up to 100 records • If you do NOT include groups: up to 200 records

  25. Setting up Batch Loading:Completing the Necessary Information • Required • First name • Last name • Examinee ID (“employeeId”) • Group ID • Suggested • Date of Birth (8-digit birth date WITH slashes) • User ID (“userName”) • Password

  26. Setting up Batch Loading:Completing the Necessary Information • Prevent leading zeros from disappearing • Format as “Text” • Select “Format > Format Cells > Number > Category > Text” • Do not move columns or rename column headings • Delete empty columns • Save the file • Save as Excel Workbook if you don’t want to lose formatting • Will need to upload a “csv” version of the file

  27. Setting up Batch Loading:Uploading the Spreadsheet into Validus

  28. Setting up Batch Loading:Uploading the Spreadsheet into Validus

  29. Setting up Batch Loading:Uploading the Spreadsheet into Validus

  30. Setting up Batch Loading:Uploading the Spreadsheet into Validus

  31. Setting up Batch Loading:Uploading the Spreadsheet into Validus

  32. Setting up Batch Loading:Uploading the Spreadsheet into Validus

  33. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  34. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  35. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  36. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  37. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  38. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  39. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  40. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  41. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  42. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  43. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  44. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  45. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  46. Setting up Batch Loading:Accessing the Invalid Rows File and Log File

  47. Groups and Batch Loading:Setting Up Registrations

  48. Setting Up Registrations

  49. Setting Up Registrations

  50. Setting Up Registrations

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