New DAU Knowledge Management/Sharing Initiatives

1. New DAU Knowledge Management/Sharing Initiatives John Hickok John.hickok@dau.mil Director, Knowledge Management eLearning and Technology Center ’05 ’06 ’07

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Planning, Programming, Budgeting & Execution DEPSECDEF Oversight MID 913 Joint Functional Concept Joint Integrating Concept Integrated Architecture Joint Functional Concept Joint Integrating Concept Integrated Architecture Joint Functional Concept Joint Integrating Concept Integrated Architecture Joint Capabilities Integration & Development System VCJCS Oversight CJCSI 3170.01D Defense Acquisition System USD(AT&L) Oversight DoDD 5000.1 MS A MS B DRR FRP DR CD Decision Points/Milestones Joint Capabilities Integration & Development System - Acronyms CDD – Capability Development Document CJCSI – Chairman, Joint Chiefs of Staff Instruction CPD – Capability Production Document DOTMLPF – Doctrine, Organization, Training, Materiel, Leadership, Personnel, and Facilities DAB – Defense Acquisition Board ICD – Initial Capabilities Document IOC – Initial Operational Capability JROC – Joint Requirements Oversight Council KPP – Key Performance Parameter KPPs KPPs IOC System Threat Assessment Threshold/objective tradeoffs – Revised Performance Attributes Threshold/objective tradeoffs – Revised Performance Attributes FOC Net-Ready KPP Validated and approved CDD and CPD for each increment of an evolutionary acquisition J-6 Interoperability & Supportability Cert. Draft CDD Service/JROC Validation & Approval J-6 Interoperability & Supportability Cert. CDD CPD Information Support Plan Information Support Plan Evolutionary Acquisition Strategy Increment II Initiate Evolutionary Acquisition Strategy B B C C Increment III Clinger-Cohen Act - Compliance (all IT) - Certification (MAIS) DRR DRR FRP FRP Clinger-Cohen Act - Compliance (all IT) - Certification (MAIS) Clinger-Cohen Act - Compliance (all IT) - Certification (MAIS) DAB/ ITAB Clinger-Cohen Act - Compliance (all IT) - Certification (MAIS) ADM MDA Exit Criteria Met Exit Criteria Met DAB/ ITAB DAB/ ITAB ADM ADM MDA APB MDA • Acquisition Strategy • Program Structure • Acquisition Approach • Capability Needs • T&E Considerations • Risk Management • Resource Management • Life-Cycle Considerations • Business Considerations • Acquisition Strategy • Program Structure • Acquisition Approach • Capability Needs • T&E Considerations • Risk Management • Resource Management • Life-Cycle Considerations • Business Considerations • Acquisition Strategy • Program Structure • Acquisition Approach • Capability Needs • T&E Considerations • Risk Management • Resource Management • Life-Cycle Considerations • Business Considerations Exit Criteria Met Exit Criteria Met Exit Criteria Met DAB/ ITAB DAB/ ITAB DAB/ ITAB • Technology • Development Strategy • Program Strategy • Cost, schedule & • performance goals & • exit criteria for first tech • demo • Test Plan ADM ADM ADM Oversight & Review Acronyms MDA APB MDA APB MDA ADM – Acquisition Decision Memorandum AoA – Analysis of Alternatives APB – Acquisition Program Baseline CD – Concept Decision DAB – Defense Acquisition Board DRR – Design Readiness Review FOC – Full Operational Capability FRPDR – Full-Rate Production Decision Review IOC – Initial Operational Capability ITAB – Information Technology Acquisition Board LRIP – Low Rate Initial Production MAIS – Major Automated Information System MDA – Milestone Decision Authority Post Deployment Performance Review AoA AoA Plan updated updated n/a MAIS MAIS only Technology Development Contract Study Contracts System Development & Demonstration Contract Production Contract LRIP Contract AoA AoA Post Production Software Support Contracts AoA Draft RFP Sustainment Contracts Source Selection Plan Acq Plan Integrated Baseline Review Integrated Baseline Review Integrated Baseline Review Integrated Baseline Review RFP FCA PCA Initial Production Baseline Final Production Baseline Low-Rate Initial Production Systems Full-Rate Production Systems Prototypes/ Engineering Dev Models Preferred System Concept Prototypes/ Engineering Dev Models Tech Demos System Performance Spec • Product Support Package/PBL Implementation • Product Support Elements • Support and Cost Baseline Best Materiel Approach(es) • Product Support Plan • Statutory/Regulatory • Source of Support • Legacy Considerations • Supply Chain Management • Contract for Sustainment (organic & commercial) Develop Initial Product Support Strategy • Demonstrate Product Support Capability • Footprint Reduction • Supply Chain Management • Product Support Elements Refine Supportability Objectives/ Constraints • Product Support Elements Define Supportability Objectives • Product Support/PBL Management • Public-Private Partnering • PBA Modifications • Assessment of PSI/PSPs • Supply Chain Management Set Product Support Strategy • Operations & Sustainment • Peacetime • Training Preliminary Integrated Architecture • Continuous Tech Refreshment • Obsolescence Management • Configuration Control • Data Management • Interoperability • Supply Chain Mgmt • LCC Optimization • Footprint reduction • Product Support • Elements Evaluate Product Support Capabilities -Supply Support -Training -Maintenance -Support Data -Manpower & personnel • Joint Operations • Crises FRP DR A B CD DRR FOT&E Pre-IOC & Post IOC Supportability Assessments PRR Performance Based Logistics (PBL) Strategy (Preferred Product Support Approach) • ICD • AoA Plan • Exit Criteria • Alternative Maintenance & Logistics Concepts • Sys Performance Spec • LFT&E Waiver Request • TEMP • Validated Sys Support & • Maintenance Objectives & • Requirements • SEP •PESHE •PPP •TRA • Inputs to: • -IBR -ISP -STA -CDD • -Acq Strategy • -Affordability Assessment • -Cost/Manpower Est. • Sys Performance Spec • Exit Criteria • Validated Sys Support & • Maintenance Objectives & • Requirements • APB • CDD • SEP • ISP • TEMP • Initial Prod Baseline • Test Reports • TEMP • Elements of Product • Support • Risk Assessment • SEP •TRA • PESHE • Inputs to: • -CPD -STA -ISP • -Cost/Manpower Est. • Prelim Sys Spec • T&E Strategy • SEP • Support & Maintenance • Concepts & Technologies • Inputs to: • -draft CDD • -AoA • -TDS • -Cost/Manpower Est. • ICD & Draft CDD • Preferred Sys Concept • Exit Criteria • T&E Strategy • Support & Maintenance • Concepts & Technologies • AoA • SEP • TDS Disposal Interpret User Needs, Refine System Performance Specs & Environmental Constraints Interpret User Needs. Analyze Operational Capabilities & Environmental Constraints SRR ASR SVR Independent IOT&E Recycle/Reuse OTRR Most Acceptable Logistics & Technical Acronyms Full-Up System Level LFT&E ASR – Alternative Systems Review BLRIP – Beyond Low Rate Initial Production CDR – Critical Design Review CI – Configuration Item DT&E – Developmental Test & Evaluation EDM – Engineering Development Model EOA – Early Operational Assessment ESOH – Environmental, Safety & Occupational Health FCA – Functional Configuration Audit FMECA – Failure Mode Effects & Criticality Analysis FOT&E – Follow-on Test & Evaluation FTA – Failure Tree Analysis IOT&E – Initial Operational Test & Evaluation ISR – In-Service Review JITC – Joint Interoperability Test Command LFT&E – Live Fire Test & Evaluation LCC – Life Cycle Costs LORA – Level of Repair Analysis LRIP – Low Rate Initial Production MTA – Maintenance Task Analysis OA – Operational Assessment JITC Interoperability Certification Testing Verify & Validate Production Configuration OT&E – Operational Test & Evaluation OTRR – Operational Test Readiness Review PESHE – Programmatic Environment, Safety & Occupational Health Evaluation PDR – Preliminary Design Review PCA – Physical Configuration Audit PRR – Production Readiness Review PPP – Program Protection Plan RMS – Reliability, Maintainability & Supportability SEP – Systems Engineering Plan S&T – Science & Technology SFR – System Functional Review SRR – System Requirements Review STA – System Threat Assessment SVR – System Verification Review T&E – Test & Evaluation TEMP – Test & Evaluation Master Plan TDS – Technology Development Strategy TRA – Technology Readiness Assessment TRR – Test Readiness Review Combined DT&E/OT&E/LFT&E Demonstrate System to Specified User Needs & Environmental Constraints LFT&E Waiver (if appropriate) Interpret User Needs, Analyze Operational Capabilities & Environmental Constraints Analyze/Assess Concepts Versus Defined User Needs Demo & Validate Sys Concepts & Technology Maturity Versus Defined User Needs Reprocessing J-6 Interoperability & Supportability Validation Disposal Develop System Functional Specs & System Verification Plan System DT&E, LFT&E & OAs, Verify System Functionality & Constraints Compliance to Specs Demo/Model Integrated System Versus Performance Spec Develop System Perf (& Constraints) Spec & Enabling/Critical Tech &Verification Plan Landfill Trades Trades Trades Analyze Analyze Analyze Analyze Deficiencies To Determine Corrective Actions Assess/Analyze Concept & Verify System Concept’s Performance • Data for In-Service Review • Input to CDD for next increment • Modifications/upgrades to fielded systems • SEP Develop Concept Performance (& Constraints) Definition & Verification Objectives • Test Results • Exit Criteria • APB • CPD • SEP •TEMP • Product Support Package Least Acceptable • Production Baseline • Test Reports • TEMP • PESHE• SEP • Input to: • - Cost/Manpower Est. • Service Use Data • User Feedback • Failure Reports • Discrepancy Reports • SEP Evolve Functional Performance Specs into CI Functional (Design to) Specs and CI Verification Plan Decompose Concept Perf into Functional Definition & Verification Objectives Assess/Analyze Concept System Versus Functional Capabilities Demo System Functionality Versus Plan TRR Develop Functional Definitions for Enabling/ Critical Technologies & Associated Verification Plan Integrated DT&E, LFT&E & EOAs Verify Performance Compliance to Specs Modify Configuration (Hardware/Software/Specs) To Correct Deficiencies Monitor and Collect All Service Use Data Implement and Field BLRIP Report to Congress Decompose Functional Definitions into Critical Component Definition & Tech Verification Plan CDR PDR FTA SFR Demo Enabling/ Critical Technology Components Versus Plan Evolve CI Functional Specs into Product (Build to) Documentation and Inspection Plan Individual CI Verification DT&E Analyze Trades LFTE Report to Congress Decompose Concept Functional Definition into Component Concepts/ Assessment Objectives Assess/Analyze Enabling/Critical Components Versus Capabilities FMECA Assess Risk of Improved System Analyze Data to Determine Root Cause Fabricate, Assemble, Code to “Build-to” Documentation Develop System Concepts, i.e., Enabling/Critical Technologies, Update Constraints & Cost/Risk Drivers Develop Component Concepts, i.e., Enabling/Critical Technologies, Constraints & Cost/Risk Drivers RCM Draft RFP Draft RFP Determine System Risk/ Hazard Severity Integrate & Test Corrective Action Source Selection Plan Source Selection Plan Acq Plan Acq Plan RFP RFP LORA MTA Economic Analysis (MAIS Only) Develop Corrective Action Cost Acronyms Economic Analysis (MAIS Only) Economic Analysis (MAIS Only) CARD – Cost Analysis Requirements Description CCA – Component Cost Assessment ICE – Independent Cost Estimate MAIS – Major Automated Information System POE – Program Office Estimate RDT&E – Research, Development, Test & Evaluation CCA POE ICE Affordability Assessment Affordability Assessment Affordability Assessment CCA CCA POE ICE POE ICE PMO Budget Estimate CARD(Designated Programs) CARD(Designated Programs) PMO POM Input RDT&E – Systems Development & Demonstration Operations & Maintenance Procurement RDT&E – Management & Support Appropriated Funds To Support Contracts DoD Appeals DoD Testimony POM/Budget Submit PCP/BCP Submit Allocation Planning, Programming, Budgeting & Execution Acronyms POM/Budget Formulation PCP/BCP Prep BCP – Budget Change Proposals FYDP – Future Years Defense Program MBI – Major Budget Issue OMB – Office of Management & Budget PBD – Program Budget Decision PCP – Program Change Proposals PDM – Program Decision Memorandum POM – Program Objectives Memorandum SLRG – Senior Leadership Review Group PDM(s) SLRG Reviews Strategic Planning Guidance Off Year Optional Joint Programming Guidance Off Year Optional Joint Planning Document Apportionment DoD Budget Final PBDs MBI PBD Cycle National Military Strategy Authorization/ Appropriation Acts Passed OMB President’s Budget to Congress Budget Committees Authorization Committees Appropriation Committees National Security Strategy Fiscal Guidance Integrated Defense Acquisition, Technology, & Logistics Life Cycle Management Framework Draft ver. 4.7. May 21, 2004 Three DOD Decision Support Systems Effective Interaction is Essential This chart is a classroom aid for Defense Acquisition University students. It provides a notional illustration of the interfaces among the three major decision support systems used to develop, produce, and field a system for national defense. Defense acquisition is a complex process, with many more activities than shown here, and many concurrent processes that cannot be properly displayed on a two-dimensional chart. Supporting information is on the back of this chart. For more detailed information see the Acquisition, Technology & Logistics Knowledge Sharing System (http://akss.dau.mil). The Milestone Decision Authority may authorize entry into the acquisition process at any point, consistent with phase specific entrance criteria and statutory requirements Concept Refinement Phase Technology Development Phase System Development & Demonstration Phase Production & Deployment Phase Operations & Support Phase Develop a system or increment of capability; reduce integration and manufacturing risk; ensure operational supportability; reduce logistics footprint; implement human systems integration; design for producibility; ensure affordability and protection of critical program information; and demonstrate system integration, interoperability, safety, and utility. Execute a support program that meets operational support performance requirements and sustains the system in the most cost-effective manner over its total life cycle. Dispose of the system in the most cost-effective manner at the end of its useful life. Refine initial concept. Develop Technology Development Strategy Achieve operational capability that satisfies mission needs. Reduce technology risk and determine appropriate set of technologies to integrate into a full system. MS C System Integration System Demonstration Low-Rate Initial Production Disposal Full-Rate Production/Deployment Sustainment System Threat Assessment DoD Strategic Guidance FOC Net-Ready KPP Joint Capabilities Integration & Development System (need driven) Joint Operations Concepts Service/JROC Validation & Approval CPD ICD Joint Operating Concepts Joint Functional Concepts Joint Integrating Concepts Integrated Architectures Functional Area Analysis Functional Needs Analysis Service/JROC Validation & Approval Materiel Changes (CJCSI 3170) Ideas for Materiel Approaches Analysis of Materiel Approaches D O T M L P F Alternative 1 DOTMLPF Changes (CJCSI 3180) Alternative 2 Functional Solution Analysis Alternative N Post Independent Analysis Oversight & Review Total Life Cycle Systems Management • Purpose of LRIP: • Establish Production Base • Ramp to Production Rate • Produce systems for IOT&E Draft RFP Source Selection Plan Contracting Acq Plan RFP RFP – Request for Proposal Major Products Supports O&M Budget Review In-Service Review Logistics/ Sustainment C The Challenge DoD’s Big “A”cquisition Systems and Processes INPUTS OUTPUTS INPUTS OUTPUTS INPUTS OUTPUTS Defense Acquisition System (event driven) Performance Based Agreements Business Case Analysis Product Support Integrator/ Product Support Provider INPUTS OUTPUTS INPUTS OUTPUTS Technical Systems Engineering Test & Evaluation Supportability SRR • Process Change – Hardware/Support • Materiel Change Full Funding in FYDP Cost Actual Costs Parametric Cost Estimation Methods Engineering Analogy RDT&E – Advanced Technology Development RDT&E – Adv Component Dev & Prototypes Types of Funds RDT&E – Management & Support RDT&E – Management & Support Military Departments & Defense Agencies August Planning, Programming, Budgeting, & Execution Process (biennial calendar driven) September - November ISSUES OSD & Joint Staff October April / May FYDP updated FYDP updated Congress Congress October - November December November White House On Year Off Year January February (1st Monday) February - September

3. The Acquisition Warrior Present Mission Is To Support 126,000 Members of the DoD Acquisition Workforce Acquisition Reform Initiatives from the New Administration and Congress has the DoD Acquisition Workforce Growing to a “Total Force” of 180,000 Government and Contractor Personnel

4. AAP Q&A Guidance DL Courses Tools Examples Webcasts Policies Videos DL Course Lessons Templates Best Practices Laws CL Modules Audios Lessons learned Classroom Materials Handbooks Communities of Practice Regulations Guidebooks (Informal) Acquisition Knowledge Management System (AKMS) (Formal) Learning Management Systems ACC AKSS Multimedia Atlas BPCh Blackboard AT&L knowledge repository –will merge JUN 09 into the Defense Acquisition Portal (DAP) (MOSS2007) Collaborative arm of the AKMS. Hosts acquisition related Communities of Practice. (Ecco 2.0) Video and audio library. (Qumu) Repository of validated practices and lessons learned. (MOSS2007) Repository , player of online courseware and continuous learning modules. Repository of classroom courseware. Classroom support and course facilitation tool. Users find formal and informal assets and cohorts/experts through “Formal” Learning Management and “Informal” AKMS systems, Search, and ACQuipedia articles – at their point and time of need.

5. DAU KM Initiatives for 09 • New Defense Acquisition Portal (DAP) • New “Faceted” Search Output (ACQuire) • Leveraging Communities of Practice and Mass Collaboration • Acquisition Encyclopedia (ACQuipedia) • Performance and Learning Tools (PLTs) • Linking all knowledge assets to ACQuipedia Articles

6. What’s in the future? • Phase I (Launch 30 June, 2009) • Converting to new MS Portal for local control of content • Expanding knowledge on all elements of “Big A” to a Defense Acquisition Portal (DAP) • Ownership by DoD/Industry Knowledge Providers Network • Expand RSS “push” of new knowledge • Build exportable “services” for user portals • New Search Results Design • Phase II • Focus on customization “My DAP” • Expand “Services” • CAC sign-on and SSO to other portals

16. AAP Q&A Guidance DL Courses Tools Examples Webcasts Policies Videos DL Course Lessons Templates Best Practices Laws CL Modules Audios Lessons learned Classroom Materials Handbooks Communities of Practice Regulations Guidebooks “Informal” Acquisition Knowledge Management System (AKMS) “Formal” Learning Management Systems ACC AKSS Multimedia Atlas BPCh Blackboard AT&L knowledge repository –will merge JUN 09 into the Defense Acquisition Portal (DAP) (MOSS2007) Collaborative arm of the AKMS. Hosts acquisition related Communities of Practice. (Ecco 2.0) Video and audio library. Video and audio library. (Qumu) Repository of validated practices and lessons learned. Repository of validated practices and lessons learned. (MOSS2007) Repository , player of online courseware and continuous learning modules. Repository of classroom courseware. Classroom support and course facilitation tool. Enterprise Search

18. AAP Q&A Guidance DL Courses Tools Examples Webcasts Policies Videos DL Course Lessons Templates Best Practices Laws CL Modules Audios Lessons learned Classroom Materials Handbooks Communities of Practice Regulations Guidebooks “Informal” Acquisition Knowledge Management System (AKMS) “Formal” Learning Management Systems ACC AKSS Multimedia Atlas BPCh Blackboard AT&L knowledge repository –will merge JUN 09 into the Defense Acquisition Portal (DAP) (MOSS2007) AT&L knowledge repository –will merge JUN 09 into the Defense Acquisition Portal (DAP) Collaborative arm of the AKMS. Hosts acquisition related Communities of Practice. Collaborative arm of the AKMS. Hosts acquisition related Communities of Practice. (Ecco 2.0) Video and audio library. Video and audio library. (Qumu) Repository of validated practices and lessons learned. Repository of validated practices and lessons learned. (MOSS2007) Repository , player of online courseware and continuous learning modules. Repository of classroom courseware. Classroom support and course facilitation tool. ACQuipedia articles provide easy access to the best of these assets thru an encyclopedia-like directory of acquisition topics.

19. Add ACC Front Page to set stage on using CoP tool • Add ACQuipedia Front Page when launched

20. Add ACQuipedia Front Page here

23. ACQuipedia Articles From web enabled documents and performance learning tools - topics are linked to ACQuipedia articles – articles grow through CoP activity - And now 2 clicks to what the user needs

24. Summary and Conclusions Developing New Systems and Tools Is Great, But Content Is Still King The Good News Is – Content Is Exploding But The Bad News Is – It’s Exploding This Is Our Biggest KM Issue But There’s Hopefully More Good News - Breadth, depth, currency, and accuracy of “content” can be maintained through mass collaboration of “trusted” users It’s Our Only Hope!