Office for Historically Underutilized Businesses

1. Office for Historically Underutilized Businesses Statewide Uniform Certification (SWUC) Program NC League of Municipalities 2011 Annual Conference: Good Government. Great Hometowns. Presented by: Bridget Wall-Lennon, Director Sheryl Cromedy, Lead Certification Specialist

2. Agenda • Overview of Office for Historically Underutilized Businesses (HUB Office) • Statewide Uniform Certification (SWUC) Program • Application and Certification Process • HUBSCO Reporting Requirements • Questions and Answers

3. Mission To promote economic opportunities for historically underutilized businesses in state government contracting and procurement that will foster growth and profitability.

4. Program Core Services Advocacy Policy Development & Implementation

5. Statewide Uniform Certification (SWUC) Program • N.C.G.S.143-48.4 and 143-128.4 (Formerly Senate Bill 320) • Passed & Signed during the 2007 Legislative Session • Implemented in July 2009 • Provided Secretary of Administration Authority to: • Develop and administer a program for the certification of a HUB firms as defined in N.C.G.S. 143-128.4 • Create a single database of certified HUB firms • Adopt rules and procedures

6. SWUC Collaboration • Collaborative development to: • reduce redundancy • best practices and processes • increase overall efficiency of system development

7. Application andCertification ProcessWho Should Apply • Firms that are at least 51% owned, operated and controlled • By a minority, woman, disabled (person with a disability), Disadvantaged (socially and economically individuals) • HUB Eligibility Criteria (N.C.G.S. 143-128.4 and 143-48.4)

8. ApplicationandCertification ProcessHUB Certification Categories • Minority: • Black, Hispanic, Asian American, American Indian • Female • Disabled - Person with a Disability • Disadvantaged-Socially and Economically

9. Application andCertification Process How toInitiate HUB Certification • Go to HUB Office’s Website: www.doa.nc.gov/hub • Register in IPS/Vendor Link as Vendor • Apply for HUB Certification • Click “Certification” • Click “Request HUB Certification” • Click “Vendor Registration / HUB Certification”

10. Application andCertification Process • On the Electronic Registration page – read terms and if satisfied, Click “Accept” • Complete all applicable information • On the last page – Click “Registration Complete”

11. Application andCertification ProcessRequired Documents • Return to:www.doa.nc.gov/hub • Click: “Statewide Uniform Certification (SWUC)” Quick Links Box • Go to:“Listing of Documents and Forms” • Click: “Required Certification Documents (pdf)” • Click:“SWUC Certification Application (pdf)” • Based on your business type, submit required documents.

12. Application andCertification ProcessWhen to Submit Documents • Application and Required Documents must be submitted within 30 days from completion of request for Certification • Electronic Reminder, if not received within 15 days • Withdrawals • HUB Office may withdraw, if documents not received • Vendors may also request withdrawal

13. Application andCertification Process Complete Package Sent To Mailing Address: North Carolina Department of Administration Office for Historically Underutilized Businesses 1336 Mail Service Center Raleigh, NC  27699-1336 Location Address: (hand delivery) 116 W. Jones Street, Suite 4109 Raleigh, NC  27603

14. SWUC Benefits • Streamlined certification process of minority, women, disabled, and disadvantaged owned businesses • Uniform standards and procedures for certification • Annual Status Update and four-year reapplication cycles • Single database to be used by all state departments, agencies, institutions, political subdivisions, and local municipalities

15. SWUC Benefits • Companies input and control their own information, which can be changed at any time. • HUB firms receive next day e-mail notification of procurement opportunities that are posted on the IPS website. • Search engine enables anyone to locate your company and associated goods, commodities, and construction services. • HUB firm’s information is available to all state agencies and the public. (Free Business Publicity )

16. What are the Reporting Requirements • Statutes and House Bill for Reporting Contracts Senate Bill 914, Session Law 2001 - 496, December 6, 2001 • G.S. 143-128.2 – Goals • G.S. 143-128.3 – Administration • G.S. 143-131 – Informal bidding, effective date: January 1, 2002 • G.S. 143-129 – Formal bidding, effective date: January 1, 2002 House Bill 73, Session Law 2007-446 • Threshold changes, effective date: August 23, 2007

17. ConstructionProjectThresholds • Formal Construction Projects • >= $500,000 • Informal Construction Projects • >= $30,000 < $500,000

18. Informal Projects (G.S. 143-131) • No requirement to formally advertise bids. • Lowest responsible, responsive bidder with contract • Require to maintain a record of minority contractors solicited and of all recruitment efforts

19. Formal Projects (G.S. 143-129)Requirements • Performance and Payment bonds for each contract over $50,000; that is a part of a project cost over $300,000. • Construction or repair projects costing over $300,000 must use only Single Prime, Separate Prime, Dual bidding, construction manager at risk, or alternative methods. • G. S. 143-128.2 sets out Goals for local governments to encourage HUB Participation

20. Minority Business Participation Goal (G.S. 143-128.2) • State percentage goal • Local Government percentage goal • Good Faith Efforts

21. Good Faith Efforts • A public entity shall develop a Minority Business Participation Outreach Plan • Public entities, General Contractors and First-tier subcontractors shall adhere to the statutory good faith efforts • Public Entity Non-Compliance with G.S. 143-128.2 shall necessitate the development of a plan of compliance that addresses any deficiencies identified • Failure to implement a corrective plan could lead to a review by the HUB Office and the Attorney General’s Office before the public entity can bid anothercontract

22. Who is required to report? • ALL PUBLIC ENTITIES (Including) • State Agencies • Universities • Community Colleges • All Local Government Entities Municipalities Counties Local School Units Special Districts and Other special purpose local governments

23. What to report? With respect to each building project: • Verifiable Percentage Goal • Type of Project • Minority business utilization by category • Trade • Total dollar value of contracts • Total dollar amount of project (construction and design • Applicable good faith effort guidelines or rules

24. What is the HUBSCO Construction Reporting System? • Web based application • Formal and informal construction projects

26. Procedures for HUBSCO Access • Visit our website at http://www.doa.state.nc.us/hub/ • Print out and complete HUBSCO Access Form http://www.doa.state.nc.us/hub/hubscofm.doc • Fax the completed Access Form to Mathew Idiculla at 919-807-2335. • Access will be granted to the training site with a user ID and a password.

27. Procedures for HUBSCO Access • Mail original Access form including all signatures and you will be granted access to the live production site. HUB Office Address State of North Carolina Department of Administration Office for Historically Underutilized Businesses 1336 Mail Service Center Raleigh, NC 27699-133

29. Municipalities – HUBSCO ReportsOctober 24, 2011 • 95 Municipalities – Registered to HUBSCO System • 50 Municipalities – Reported Construction Projects • Include 33 Cities , 14 Towns and 3 Villages • 1054 Construction Projects Reported • 456 (43%) of all Construction Projects Reported by City of Winston-Salem • 2010 -11 Minority Business Participation 14.85% • Total Construction Contract $78,072,892 • Total Minority Participation $11,595,970

30. We Are Here to Assist YOU! Bridget Wall-Lennon, Director Management & Office Administration Patricia Jones, Office Manager Traci Fleming, Office Assistant Compliance Section Mathew Idiculla, Compliance Specialist Jerry Ryan, Statistician Outreach & Certification Section Sheryl Cromedy, Lead Certification Specialist Cassandra Herndon, Certification/Outreach Lena Robertson-Ridley, Outreach Coordinator Grover Burthey, Construction Coordinator Web: www.doa.nc.gov/hub email: huboffice.doa@doa.nc (919) 807-2330 Phone (919) 807-2335 Fax