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Chapter 11

Chapter 11. Project Control. Objectives. What is project control? Approaches to project control. Project control process. What is Project Control. Planning will probably require less than 10% of the time on any project, while control and execution will comprise over 90% of your time.

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Chapter 11

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  1. Chapter 11 Project Control

  2. Objectives • What is project control? • Approaches to project control. • Project control process.

  3. What is Project Control • Planning will probably require less than 10% of the time on any project, while control and execution will comprise over 90% of your time. • Project control is the process of overseeing the implementation of the project plan. • Project control involves monitoring progress, anticipating, discovering and resolving problems, and re-planning to get back on track. • Purpose of Project Control: Identify problems, solve problems and get the project back on track as soon as possible after the problem has been identified.

  4. What is Project Control • Identify Problems: The first type is the anticipated problem. Develop a contingency plan for dealing with them. The second type is the surprise. Surprise requires astute problem definition and solid problem solving techniques. • Detecting Problems: Talk to people both in and out of house. Pay attention to what is going on, and get regular updates from your team. Stay visible and accessible. Look for early warning signals. • Solving Problems: Just as in spotting problems, communication is essential to solving them. Get input from your team and look for creative solutions. Diverse problem solving teams may bring a great deal of disagreement but will improve the quality of the ultimate solution because few facets are left unexplored. Implement plan A (best plan) and keep plan B and C as backups if plan A does not work. • Getting Back on Track: The most important part of solving a problem is getting the project back on track as soon as possible (original project completion date). Everyone involved in the project, including the client, needs to receive a copy of the updated schedule and cost projections. It is important to have some numbering system to differentiate current schedule from obsolete ones.

  5. Approaches to Project Control • You must be completion oriented. • If something can be finished on time, insist on it, even if it takes extra effort. • Require completion dates to be the earliest possible. • Deal with legitimate problems in the most cost efficient manner possible while not compromising the project completion date. • This may require re-planning a portion of the project and crashing some activities to get back on track as soon as possible. • Problems that are not legitimate must be recovered at the expense of the cause. • Camaraderie: friendly relationship between members of a team. • Excuse makers are a net liability. Keep them out of critical path activities, and lobby to avoid having them on your next project.

  6. Project Control Process • Communication: Every successful project is run by a team that communicates. Email gives everyone a record of communication that has taken place during the project. • Participation: Inspire your team to active participation in the project. • Analysis: Anytime a problem is discovered or anticipated you must prepare a response to the potential problem. • Action: Whenever you see the indication of a problem, deal with the situation aggressively and act to resolve it. • Commitment: to the goal and to the schedule. Also commitment to the project management concepts.

  7. Summary • Project control is the process of overseeing the implementation of the project plan. • Project control involves monitoring progress, anticipating, discovering and resolving problems, and re-planning to get back on track. • Purpose of Project Control: Identify problems, solve problems and get the project back on track as soon as possible after the problem has been identified. • Identify Problems: The first type is the anticipated problem. Develop a contingency plan for dealing with them. The second type is the surprise. Surprise requires astute problem definition and solid problem solving techniques. • Solving Problems: Get input from your team and look for creative solutions. Diverse problem solving teams may bring a great deal of disagreement but will improve the quality of the ultimate solution because few facets are left unexplored. Implement plan A (best plan) and keep plan B and C as backups if plan A does not work. • Getting Back on Track: The most important part of solving a problem is getting the project back on track as soon as possible (original project completion date). • Communication: Every successful project is run by a team that communicates. Email gives everyone a record of communication that has taken place during the project.

  8. Home Work • 1. What is project control? • 2. What does project control involve? • 3. What is the purpose of project control?

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