REAL TIME DATA COMPARE --- IT Acumens. COM

1. REAL TIME DATA COMPARE--- IT Acumens. COM

2. Aim: • To minimize the number of errors which occur during the publication of books and other documents. • Necessary for scientific and technical documents including words not found in the regular English vocabulary. • Proof Editing of Medical Transcriptions.

3. Description: • This project involves the word by word comparison of various copies of a single document. • The no. of copies depends on the level of accuracy required. • For mission critical information as many as 10 copies may need to be cross-checked. • The source manuscript is manually entered into the system by more than one user and the the editor performs the corrections and checking. • If any errors are found corrections are made against the original source document in hand.

4. Software Requirements: • Platform: Windows XP/2000/NT Server • Back End: MS SQL Server 7.0 • Front End:Visual Basic .NET • Document Editor: MS Word • Presentation : MS PowerPoint

5. Hardware Requirements: • Processor: Intel Pentium 4 • Speed: 1.8 GHz • Memory: 256 MB RAM • Storage Space:10 GB • Monitor: SVGA • Keyboard: 104 Keys of any Standard • Mouse: Microsoft 3 Button Mouse

6. COPY 3 SOURCE COPY 2 COPY1 APPLICATION INTERFACE Data Entry Original manuscript or hard copy of source from client. Store several copies of the same document in a related manner for easy retrieval.

7. COPY 3 SOURCE ERROR LOG COPY 2 COPY 1 ERROR CORRECTIONS FINAL DRAFT COMPARE Application Interface ENTER DATA EDIT PROOF Data Compare

8. Description: • The changes are made and the no. of errors in each copy of the document along with its creator are noted. • At the end of the proof reading the master copy of the manuscript or document is stored in the database and all other copies are deleted. • The Error Log is also maintained to monitor the employees progress. • This information is essential to determine productivity of the employees in the organization. • This process is followed for proof editing of books and medical transcripts.

9. Features: • To provide a User-Friendly GUI Environment to allow interactive control. • Despite normal proof reading and editing techniques, which are performed manually, there are chances of almost 10 % errors in publications. • To allow the user to flexibly choose the level of checking required for different documents depending on the priority of the information. • Provide an insight into the performance of the employees of the organization.

10. Expected Input: • The input to the system would be the source document and its various copies as input by the various users • Along with the document, other input values would be Employee ID and Name. • The source document may be in the form of unformatted or formatted text. • The application also requires the following hardware and software configurations.

11. Expected Output: • The expected output of this system are a final draft of the source document and the error log. • The final draft is the error free drafting of the source document after the proof reading and editing has been completed. • It is the one which is forwarded for printing (or billing in the case of medical transcripts). • The Error Log is another important output document of this application. It enables the organization to gauge the performance of their employees.

12. Modules LOGIN ADMIN INTERFACE CREATION DATA ENTRY DATA COMPARE ERROR LOG

13. Login: • The user enters the USER ID and PASSWORD. • The user may belong to the ADMIN DATA ENTRY DATA COMPARISON SECTION • The authenticated user is given access to the RTDC system.

14. Admin: • The administrator is responsible for providing and maintaining the information about the users of the RTDC system. • Each user is given a user id,password,access permission. • Only the administrator has the rights to add,modify or delete the information about each user.

15. Interface Creation: • The user interface is created dynamically. • The user may select an existing template or he can create a new template according to the specification. • The templates are either in the form of fields or files.

16. Data Entry: • The data entry is done by selecting the type of the required template according to the specification. • Data is entered from the original manuscript. • Each document is given a unique identification which is generated automatically. • The copies are entered by different users at different times,in the same storage format.

17. Data Comparison: • The comparison is done by a user from the data comparison section. • The documents are retrieved from the stored locations simultaneously. • A word by word comparison is done between the data contained in the documents. • If there are any dissimilarities,a mismatch is thrown. • The original manuscript is referred and the correction is made simultaneously in all the documents.

18. Error Log: • This error log maintains the description of the errors which had occurred in the documents. • It contains the location of the error,the type of mismatch,the frequency of error and the document in which the error had occurred. • It also maintains the details of the user who had erred. • This helps in performance evaluation of the system and the user. • It aids in future references in the case of modifying and correcting the documents.

19. Limitations: • The risk factor of this application is that when the data entered in the source and proof document have a common error. In such a case it might pass undetected. • To avoid this we might have to increase the level of checking which increases the overhead costs in case of non critical information. • The other possibility is that the source itself might have some errors due to human fallibility. • In the case of error being in the source document, percentage of error in the information increases.

20. Conclusion: • The organization requires this application to support their mainstay production of e-books as well as other publications and transcriptions. • It will give a better quality performance and help to maintain the International Standards.

27. Future Enhancements: • To add an extensive data-dictionary, or a vocabulary of words to do automatic spell checking. The vocabulary should be extensive to be effective. • To be able to compare files over the Internet. • To perform logical AI thinking, in order to verify correctness of prescribed medicine and dosage in medical transcription.

28. Thank You