Manually adding students to modules

1. Use Checker to see if in course already YES NO Manually adding students to modules Disabled? YES NO NO Check module on Intranet ADVISE ALREADY ENROLED ADD USING Bb* Advise done YES NO REFER TO COLLEGE TO UPDATE INTERNET OR GET STAFF REQUEST STUDENT MAKING REQUEST STAFF MAKING REQUEST ADD USING Bb* Advise done AND To get intranet updated * Using Bb admin account go to module Control Panel > users and groups > Users Remember module code prefix eg: 1314_abc123

2. Adding member of staff to module Use Checker to see if in course already? YES NO Enabled? Click drop down beside module code and select add user – enter user ID and role – submit and advise user YES NO Click enable link and and advise Role Correct? NO YES Click drop down by user ID – edit to amend role and advise Advise they are enrolled – if they cannot see it check someone has not edited the course tile and removed code this will put it out of order All requests must be made by a member of staff When replying include instructions for future use for instructor

3. Bulk Adding staff or students to modules REQUEST A LIST OF STUDENT ID NUMBER And the MODULE CODES CREATE A SPREADSHEET USING EXCEL as example below – one row needed for each enrolment – no spaces – no headers Instuctions for appending year overleaf SAVE SPREADSHEET AS FILE TYPE CSV UPLOAD TO BLACKBOARD ADMIN PANEL/COURSES/ENROL USERS Check results and resolve errors Image needed from Bb

4. Using append to add the year to module codes LIST MODULE CODES IN BLANK COLUMN B ENTER APPEND CODE IN NEXT COLUMN C =“1314_”&B1 COPY B1 TO THE REST OF THE COLUMN SELECT AND COPY ALL ENTRIES IN COLUMN C PASTE “VALUES ONLY” TO COLUMN A DELETE TEMPORARY COLUMNS B & C then

5. Linking Modules that are being taught together Find out from instructor which module code will be used as the main site and which is/are the secondary site(s) Discuss the points to consider such as minimum content. Reading lists and where assignments will sit. Rebus reading lists only match the code they reside in so the instructor might want to build a combined rebus list under the main site code Using the special enrolment in the blackboard checker tool create entries using the secondary code from the intranet and the main code from Blackboard (remember only the Blackboard codes will have the year pre-fix) Confirm the enrolments are set up and suggest that the instructor changes the Main module title to include the secondary codes eg. “ABC123 / ABC223 – title of course” The secondary titles should also be changed eg: “ABC223 – this uses ABC123” You should remind the lecturer that the enrolment links will be preserved each year but the module titles will not be (because we feed module title from the catalogue) They need to amend this each year AND let us know when the linking is no longer needed or where one the module codes changes