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Congregation Assembly Mid-Year Meeting Agenda May 5, 2013

Congregation Assembly Mid-Year Meeting Agenda May 5, 2013. Call to Order Opening Prayer (Pastor)  Minutes of Previous Congregation Assembly Meeting  Acceptance of New Voting Members  Pastor’s Report  Treasurer’s Report Old Business  Website/IT Status

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Congregation Assembly Mid-Year Meeting Agenda May 5, 2013

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  1. Congregation Assembly Mid-Year Meeting AgendaMay 5, 2013 • Call to Order • Opening Prayer (Pastor) • Minutes of Previous Congregation Assembly Meeting •  Acceptance of New Voting Members • Pastor’s Report • Treasurer’s Report • Old Business • Website/IT Status • Organ Repair & Upgrade - Phase II Report • 

  2. Congregation Assembly Mid-Year Meeting AgendaMay 5, 2013 (Continued) • New Business • Board Reports •  Discipleship •  Education •  Elders •  Stewardship •  Trustees •  Youth & Young Families •   Congregation Survey • Closing Prayer (Pastor) • Adjournment

  3. Congregation Assembly Mid-Year Meeting Agenda Pastor’s Report • Pastor’s Report • January - April 2013 • Official Acts • Divine Service: 34 Holy Communion 19 • Lent: 6 Holy Week: 2 • Baptism: Judith Ann McWilliams Batchelor Bapt. 02/12/13 • Chella Adeline Rogers Born 08/12/12 Bapt. 02/24/13 • Tanner Callen Edwards Born 01/03/13 Bapt: 03/17/13 • Confirmation • Adult: Judith Batchelor, Robert Schmidt • Youth: Jacob James Behnken, Kayla Marie Berk, Savanna Rae Clouse, • Logan Duran, Andrea Ellis, Macintyre Ford, Jayden Holmes, • Christian Martinez, and Cooper John Ross. • Profession of Faith Clint Royce

  4. Congregation Assembly Mid-Year Meeting Agenda Pastor’s Report Pastor’s Report • January - April 2013 • Deaths: 01-13: Mary Golde, Clarence Gray; 02-13: Selma Gray, Guinn Warren • Funeral: Mary Golde • Release: David & Paula Stuart to Ascension Lutheran Church (Ogden) • Wedding: Mark Blanken & Karin Muench • Bible Study Classes: 1 & 2 Samuel; Beloved & Incredible Heroes of the Bible; Grief Bible Study; Witness, Mercy, and Life Together • Upcoming: • Worship Sunday, May 26: 9:30 am - Single Divine Service • Wednesday, May 29: 7:00 pm - Praise Service • Bible Study: Wednesday, June 5: Following Praise Service • VBS June 24-28 with Camp Perkins

  5. Congregation Assembly Mid-YearTreasurer’s Report2012 Recap

  6. Congregation Assembly Mid-Year Treasurer’s Report-2012 Recap cont.

  7. Congregation Assembly Mid-Year Treasurer’s Report-2012 Recap cont.

  8. Congregation Assembly Mid-YearTreasurer’s Report 2012 Recap cont.. Dedicated Funds

  9. Congregation Assembly Mid-YearTreasurer’s Report 2012 Recap cont.. Dedicated Funds

  10. Congregation Assembly Mid-YearTreasurer’s Report 2013 YTD thru March

  11. Congregation Assembly Mid-Year Treasurer’s Report-2013 YTD thru March cont.

  12. Congregation Assembly Mid-Year Treasurer’s Report-2013 YTD thru March cont.

  13. Congregation Assembly Mid-YearTreasurer’s Report 2013 YTD thru March cont.. Dedicated Funds

  14. Congregation Assembly Mid-YearTreasurer’s Report 2013 YTD thru March cont.. Dedicated Funds

  15. Congregation Assembly Mid-YearTreasurer’s Report April 2013 (Unreconciled)

  16. Congregation Assembly Mid-Year Meeting Agenda Old Business • Website/IT Status • Organ Repair & Upgrade - Phase II Report

  17. Board ReportsDiscipleship • Thank You to Committee Members • Discipleship Activities • Fellowship Server

  18. Board ReportsEducation 1. CURRENT BOARD MEMBERS:  Gerald Boyum Anita Dohle Amy Zierenberg 2. CDC STATUS: CAPACITY: 130 CURRENT ENROLLENT: 102 STAFF: 5 FT, 10 PT + Director -- Jun 1: 7 FT 8 PT 3. ACCOMPLISHMENTS: (Nov 12 - Apr 13)   - Quality Environment Grant ($32,266) approved   - Baby Step Grant funds received: $11,040   - Recognition from State Agency  4. CURRENT INITIATIVES: - completing required grant actions - curriculum updating (Mother Goose Time) - facility upgrades

  19. Board ReportsElders ◊ SUMMER SCHEDULE—beginning Sunday, May 26 SUNDAY—One service at 9:30 am WEDNESDAY—service at 7:00 pm NO SUNDAY SCHOOL ◊ Mercy—Witness—Life Together ◊ L.I.F.E. GROUPS Coordinator ◊ Invitation Cards ◊ Shepherding (Member Care Ministry) Galatians 6:10: As we have opportunity, let us do good to all people, especially to those who belong to the family of believers.

  20. Board ReportsStewardship • Members • Nancy Bybee • Dave Blakemore • Diane Baird • JacobKurien • Major Accomplishments • Time and Talents Survey • Gathering feedback from various boards • Designing new survey form • Printing and Presentation

  21. Board ReportsTrustees • BOARD MEMBERS: • JEFF SEDERHOLM • MONTY MARTINEZ • WALT NOVAK • JOSH REMPFERS • COLTON KIDD • CODY ROSS (HONORARY MEMBER)

  22. Board ReportsTrustees PROJECTS COMPLETED 1.NEW FURNACE CHURCH 2.NEW AIR CONDITIONER (LIBRARY AREA CDC) 3.WORKDAY CLEANUP OF CHURCH GROUNDS

  23. Board ReportsTrustees FUTURE PROJECTS 1.REMODEL COMPUTER ROOM (ON GOING) 2.CAMERAS FOR CDC 3.RESURFACING OF PARKING LOTS 4.CARPET PARISH HALL 5.REPLACE GRAVEL IN PLAYGROUND BEHIND OLD CDC. (ON GOING)

  24. Board ReportsYouth & Young Families

  25. Congregation Survey - 2013 Timeline: - Mission Workshop – Sep 22, 2012 Pastor, Officers, Board Chairs + Board Members - Oct – Sort and create draft survey for workshop participant review - Nov & Dec – Trial run with workshop members - Dec – Score returned surveys and make minor adjustments - Jan – Sort membership rosters and select addressees - Feb – Mail surveys – request return date by 28 Feb - Feb/Mar/Apr – Sort & analyze data and comments

  26. Survey Demographics Age Group: # returns % total 15-18 4 8% 19-25 1 2% 26-40 1 2% 41-55 8 16% 56-70 17 33% 71+ 20 39% Sex # returns % total Female 27 53% Male 24 47%

  27. Survey Demographics How Long a Luth?: # returns % total Less than 10 yrs. 5 10% 11-25 3 6% 25+ 6 12% Lifelong 37 73%

  28. Survey Demographics Avg. Worship: # returns % total Twice/mo + 45 90% Monthly 1 2% Monthly - 2 4% Not in 6 mos. 2 4% Avg. Worship +/- # returns % total Worship + 2 4% Worship - 15 30% Worship = 34 66%

  29. What is Good About St. PaulLutheran Church and Congregation Rank A-B, 1-5 with 1 as bestAvg. score A. LCMS 1.2 B. Pastor and People 2.0 C. Programs 2.6 D. Facilities 2.9 E. Congregation 3.1

  30. Congregation Survey - 2013 ___A. LCMS Missouri Synod has Sound Doctrine (People Committed to Doctrine) True Gospel ___B. Congregation Welcoming Congregation

  31. What is Good About St. PaulLutheran Church and Congregation A. LCMS Mean score for boxes 17.7 26 – Missouri Synod has Sound Doctrine 1.2 X 17.7 = 21 24 – True Gospel B. Pastor and People 21 – Caring Pastor C. Programs 19 – LWML (Noteworthy) D. Facilities 24 – Beautiful Facilities 23 – Location good for Outreach 21 – Seasonal Decoration E. Congregation

  32. What do you see as our (St. Paul Lutheran Church) Strength Rank A-B, 1-2 with 1 as bestAvg. score A. Worship Services/LCMS 1.16 B. People 1.22

  33. What do you see as our (St. Paul Lutheran Church) Strength Mean score for boxes 15.381.2 X 15.38 = 18 A. Worship Services/LCMS B. People 29 – Core Group of Members committed to the Church 19 – Core Group has the Desire to take Care for Others 18 – LWML (Active and Supportive) 17 – Lay Involvement - Worship (Noteworthy)

  34. What needs Improvement at St. Paul Lutheran Church Rank A-D, 1-4 with 1 as most in needAvg. score A. Regular Attendance and Participation 1.59 B. Living the Faith – Service to God 1.65 C. How we Interact and Work With Others 2.1 D. Outreach 2.4

  35. What needs Improvement atSt. Paul Lutheran Church Mean score for boxes 13.05 1.2 X 13.05 = 16 A. Regular Attendance and Participation 24 – Shepherding/Pastoral Duties – Bring back Members & keep Visitors 21 – Church Attendance B. Living the Faith – Service to God 19 – Need ways to Bring more People Onboard – Burnout Volunteers 18 – Put things into Action – need Follow Through 16 – Motivate/Encourage others to become involved C. How we Interact and Work with Others 16 – Communication with Congregation and at Voter’s Assembly D. Outreach 17 – Ministry to Community

  36. What are the Causes of those thingsNeeding Improvement Rank A-D, 1-4 with 1 as most in needAvg. score A. Living the Faith as Shown in Service to God 1.5 B. Lack of Vision and Goals 1.88 C. Leadership 1.94 D. Shortage of Brotherly Love 2.0

  37. What are the Causes of those things Needing Improvement Mean score for boxes 11.27 1.2 X 11.27 = 14 A. Living the Faith as Shown in Service to God 23 – Decreased Church Attendance 14 – Not Seeking God’s Direction 14 – Lack of Finances B. Lack of Vision and Goals 16 – All don’t have the Same Vision C. Leadership 16 – Communication Needed up and down (from Leaders to Congregation and Vice Versa) D. Shortage of Brotherly Love 19 – Lack of Personal Contact

  38. Have you Ever Considered LeavingSt. Paul Lutheran Church YES 24 NO 27 Rank A-E, 1-5 with 1 as most reason why Avg. score A. People 1.4 B. Leadership – Pastor and Church Council 2.2 C. Program Shortfalls 2.9 D. Church Relevance 3.3 E. Worship Issues 3.6

  39. Have you Ever Considered LeavingSt. Paul Lutheran Church Mean score for boxes 6.56 1.2 X 6.56 = 8 A. People 8 – Past Issues/History/Hurt Feelings B. Leadership – Pastor and Church Council 12 – How the Calling Process was done 11 – Communication 8 – General Will of the Congregation not being Expressed C. Program Shortfalls 12 – Need Stronger Youth Program D. Church Relevance E. Worship Issues

  40. Congregation Assembly Mid-Year Meeting Agenda • Closing Prayer (Pastor) • Adjournment

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