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OFF CAMPUS ACTIVITY SAFETY POLICY (OCASP) 2.0 Faculty of Education Wednesday January 8, 2014

OFF CAMPUS ACTIVITY SAFETY POLICY (OCASP) 2.0 Faculty of Education Wednesday January 8, 2014. Sandra Jeffers OCASP Coordinator, EH&S. Off-Campus Activity Safety Policy - Goals.

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OFF CAMPUS ACTIVITY SAFETY POLICY (OCASP) 2.0 Faculty of Education Wednesday January 8, 2014

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  1. OFF CAMPUS ACTIVITY SAFETY POLICY (OCASP) 2.0Faculty of EducationWednesday January 8, 2014 Sandra JeffersOCASP Coordinator, EH&S

  2. Off-Campus Activity Safety Policy - Goals • Meeting the University’s obligations, both legal and moral, with respect to the health and safety of all members of its community when participating in University-sanctioned off-campus activities. • Increasing the level of awareness of safety issues of individuals who are participating in off-campus activities. • Exercising due diligence in identifying and managing the risks inherent in off-campus activities.

  3. OCASP Planning Process – Planner Perspective • To comply with OCASP, you must undertake the following steps: • Step One • Assess the level of “risk” associated with the activity and destination. • Step Two • Plan the activity. • Step Three • Complete online forms

  4. OCASP Website http://www.safety.queensu.ca/ocasp

  5. Policy Interpretation Quick Reference Sheets& Policy Link Link to Policy Reference Sheets

  6. Planner Quick Reference Sheets / Link to OCASP 2.0 online tool Reference Sheets Link to Application

  7. OCASP 2.0 offers: • On-line planning tool: • Drop down menus, radio buttons where ever possible to reduce risk of error. • Hover over help, where beneficial. • Validation checks that must be passed before a record can be submitted for review/approval • Menu selections based on net id role assignment • Online pre-departure training • Emergency Support Program Integration

  8. Input Screen: Planner Menu

  9. Input Screen: Activity Details Screen

  10. Input Screen: Activity Details Screen continued

  11. A Planner identifies risks associated to the activity undertaken. • If a Planner is travelling internationally, the Hazards section opens up to address each of the DFATD categories. Input Screen: Hazards and Risks associated with the activity

  12. Input Screen - Hazards and Risks associated with the Country

  13. DFATD - Country Travel Advice and Advisories Categories Advisories Security Entry/Exit Requirements Health Laws and Culture Disasters and Climate Help Abroad

  14. DFATD Country Profile Screen

  15. DFATD - Advisories • Includes information recently added to the Country Report, current country threat level and detailed information regarding current hazardous situations or activities in specific regions of the country. • Examples: • There is no nationwide advisory in effect for Australia. • Exercise a high degree of caution due to frequently occurring demonstrations in Greece. • Regional Advisory for the regions of Israel surrounding the Gaza Strip • AVOID ALL TRAVEL (from Syria’s profile) • AVOID NON-ESSENTIAL TRAVEL (from Mali’s profile)

  16. DFATD - Security • Includes information regarding safety and security issues. • Examples: • Crime: drink spiking followed by robbery/assault, pick pocketing, sexual assault, terrorist threats, higher risk areas/cities/establishments etc. • Criminals have been known to impersonate hotel employees, police officers, or government officials (from Kenya's profile). • Public transportation: Only use officially licensed taxis equipped with roof lights and meters (from Italy’s profile). • Mountain Activities: special insurance is required for search and rescue operations and emergency air evacuation if seriously injured (from Switzerland’s profile).

  17. DFATD – Entry/Exit Requirements • Includes information pertaining to entry and exit documentation. • Examples: • Visas and passports • Importation and exportation requirements: cash, printed material, film etc. • Work permits: anyone engaging in unpaid volunteer work must obtain a work permit (from Kenya’s profile). • Students studying in Ireland are required to register with Immigration authorities within seven days of arrival with documentation from their university and evidence showing their tuition has been paid. (from Ireland’s profile). • Passports must be stamped when entering the Schengen Area (from Bavaria’s profile).

  18. DFATD - Health • Includes general information regarding medical care/treatment, required vaccinations or immunizations, and traveling with medication. • Examples: • Screening/quarantine measures at airports for highly contagious and/or serious illness (i.e. H1N1). • Current disease outbreaks (malaria, dengue fever, etc.) • Air pollution/high altitude sickness. • Public Health Agency of Canada recommends travellers get vaccinated against polio (from Panama’s profile). • In remote areas medical care and hospital facilities are limited (from Jamaica’s profile). • Travellers can carry a one-month supply of prescription medication or two-month supply of non-prescription medication providing the medication does not contain narcotics (from Japan’s profile).

  19. DFATD – Laws and Culture • Includes specific information regarding local laws, customs, and cultural norms. • Examples: • Alcohol, photography of government buildings or embassies, illegal drugs, regulations on foreign currency. • Gender, sexual orientation, public displays of affection. • Canadians with dual nationality or who are eligible for Swiss citizenship may be subject to compulsory military service (from Switzerland’s profile). • Wearing military-style or camouflage clothing is prohibited and may result in a jail sentence (from Uganda’s profile). • Common sense and discretion should be exercised in dress and behaviour (e.g. women should not wear tight or revealing clothing). • Driving laws (e.g. traffic drives on the left, international driving permit).

  20. DFATD – Disasters and Climate • Includes information regarding the countries climate and the potential for naturally occurring disasters. • Examples: • Hurricane, monsoon, typhoon, or cyclone season • Avalanches • Flash floods and landslides • Intense heat and bush fires • Seismic zone • Volcanoes

  21. DFATD – Help Abroad • In this section you need to include the contact information for the Canadian Embassy/Consulate in your host country. • If you are not a Canadian Citizen, please include the contact information for the Embassy/Consulate of your citizenship within your host country. You will need to research this.

  22. Special Needs: • Special needs should be identified and a plan to mitigate the various risks associated with the special needs should be included. • Examples: • Allergies to medication or food (e.g. allergies to medication or food, particularly life threating allergies to items such as penicillin or peanuts). • Hearing or visual impairment • Service animals or companions: will you be required to present specific documentation to immigration? • Medic Alert bracelets • Travel with epi pens or insulin: how will you replenish these items in your host country and will you have appropriate cold storage available if necessary?

  23. Safety Planning Record – Data Collection

  24. For more information about OCASP please visit http://www.safety.queensu.ca/ocasp/ Or email OCASP.Coordinator@queensu.ca

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