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National Delegates Assembly

National Delegates Assembly. National Delegates Assembly. Delegates Assembly Forum….

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National Delegates Assembly

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  1. National Delegates Assembly

  2. National Delegates Assembly Delegates Assembly Forum… The National Delegates Assembly is one of the MOSTcritical forums of Blacks In Government. Local chapter delegates, who represent their respective chapter members, become the operating arm of this organization when in session.

  3. National Delegates Assembly National Delegates Assembly Team (NDAT)… • The NDAT is a very dynamic taskforce receiving its charge directly from the National Constitution of Blacks In Government, under the authority of the National President, and through the oversight of the National Executive Committee. The NDAT has members tasked by the Constitution and elected directly by the National Delegates Assembly. • The NDAT consists of members from a cross-section of the BIG Organization: • those appointed and/or tasked by the National President; those selected by the Chair of the Assembly and approved by the National President; and those that are tasked by the Chair of the Board of Directors. • The attached Organization Chart is NDAT’s attempt to Illustrate the dynamics of this Taskforce interdependency.

  4. National Delegates Assembly Team (NDAT) Blacks In Government (BIG) DELEGATES / CONSTITUTION National Delegates Assembly: Special Assistant Patricia Hawkins National Delegates Assembly: Administrative Assistant Dr. Doris Sartor National Delegates Assembly: Sergeant-At-Arms Lamonte JohnsonGregory ReevesTerrence Williams National Delegates Assembly: Coordinator Jerry Prentice, Sr. National Delegates Assembly: Parliamentarian Ramsey Alexander, Jr. National President J. David Reeves National Delegates Assembly Communications/Pub Relations Precilla WadeSandra F. Glenn National Delegates Assembly: Resolutions Committee Ethel Crisp Chair. National Board of Directors Liaison Lillian Barnett National Board of Directors Constitution/Amendments. Julius Crouch National Treasurer & Assistant Treasurer Faye Stewart-Henderson Norma J. Samuel National Executive Committee (Oversight) Second Vice President Gwen Buffington National Delegates Assembly: Thomas A. Walton, Chair David Groves, Co-Chair National Delegates Assembly: Training Coordinator Marion Stevens National Delegates Assembly: Nominating Committee Lynn Lewis, Chair Rhonda Scott –Johnson, Co-Chair. National Delegates Assembly: Elections Committee Wilbert Randall Chair Shirley HortonCo-Chair National Delegates Assembly: Credentialing Committee Pinkie Mason, Chair.Co-ChairsBetty J. ParkerTrekeshelia Britton Mary K. Thomas National Delegates Assembly: Webmaster Katrina Hardy-Pace National Delegates Assembly: Budget/Finance Coordinators Ernise AlphonseTina Bush National Board of Directors: Chairwoman Lilyian D. Caswell-Isley National Executive Vice President Dr. Doris Sartor National Secretary Dr. Contress Braxton National Office Staff Program Support Peggy Downing National Office Staff Director James Wilson Each member performs a critical role and each function is connected to the Backbone of the NDAT Network. Chart Color-Scheme Key 4 Members elected by the Delegates and/or tasked by the President, or tasked by the Chair of the Board of Directors Members appointed by the Chairman of the Assembly and approved by the President National Delegates Assembly: Chairman (Appointed by the President) Salaried Members

  5. National Delegates Assembly National Delegates Assembly Team (NDAT)… • Presiding Chair- Appointed by National President (per Article VII, Section 2.B.(1) • Credentials- Registers and certifies all delegates for the Assembly (per Article VII, Section 2.B(a)) • Nominating - Prepares a slate of nominees for the appropriate offices to be filled (per Article VIII, Section 1, A) • Elections - Plans and conducts the election (per Article VIII, Section 1, B). • Resolutions - Screens and recommends action on all resolutions. (per Article VII, Section 2.b.(b)) • Standing Rules-Presents rules of conduct that govern the Assembly (per Article VII, 2B.)

  6. National Delegates Assembly National Delegates Assembly Team (NDAT)… • Special Assistant - Provides a wide-range of coordination and other support functions for the Assembly Chair. • Delegates Assembly Coordinator - Provides logistical support, coordinates space and wide variety of other support activities. • Training Coordinator - Coordinate all training required in support of the Assembly. Conduct Delegates Training as well as Committee Training. • Sergeant-At-Arms - Assist in maintaining order during the Assembly. Speak for their respective regions during roll-call and on other occasions. • Parliamentarian - Consults with the Chair during the Assembly on matters of conduct and decorum. Provides guidance from organizational documents and Robert’s Rules of Order. • Webmaster - Updates website with NDA information.

  7. National Delegates Assembly Chapter Delegates… • Represents chapter members during Delegates Assembly; • Make up the Delegate Assembly; • Representation based on chapter total membership (number of members); and • Do not have to be a delegate to be a candidate for national officer, regional director, nominating committee, or elections committee.

  8. National Delegates Assembly Chapter Representation…

  9. National Delegates Assembly Delegates’ Responsibilities… • Shall elect National Officers, Regional Director, Elections and nominating Committee Members; • Shall participate in the Regional Caucus nomination process; • Shall consider for approval the Annual Audit and Treasurer’s Reports; • Shall consider for approval the Proposed Amendments to the National Constitution and proposed Resolutions; and • Shall Ratify previous actions by the National Board of Directors and National Executive Committee, including suspension or revocation of chapter charters.

  10. National Delegates Assembly Delegates’ Responsibilities… • ALL Delegates are elected by their chapters; • ALL Delegates will be certified and registered by the Credentials Committee: • Photo ID required • Will receive information package. • Primary Delegates vote on all business issues, including elections; • Alternate Delegates serves in the absence of the primary. Alternates Delegates can only replace Primary Delegates for the same chapter; • To vote in the Elections PrimaryDelegates MUST have: • Badge; and • Photo ID.

  11. National Delegates Assembly Delegates Assembly Process… CREDENTIALS Certifies and registers delegates for participation in the Assembly, including voting. THE ASSEMBLY NOMINATING COMMITEE Process nominations of candidates for national offices, Regional Director, elections and nominating committees. ELECTIONS COMMITEE Conducts the election

  12. National Delegates Assembly Credential Registration… • Certify and register (validating eligibility to vote) all primary and alternate delegates; • Only Chapter Presidents or designees can change, add or substitute; and • Regional Council President certifies the chapter is in good standing.

  13. National Delegates Assembly Nominating Committee… • Nominated by regions in caucus meetings; • One primary and one alternate per region elected during the National Election; • Collects and assembles slate of nominees for National Offices, Regional Director, National Nominating and National Elections Committees; • List names of nominees received from the Assembly floor; validate membership and eligibility of each candidate; and • Assist in regional caucus nominations for Regional Directors, Nominating and Elections Committees.

  14. National Delegates Assembly Election Committee… • Nominated by regions in caucus meetings; • Elected during the National Election (3 members per region); • Secure appropriate machinery, location, make provisions and determine procedures for conducting the election; and • Shall monitor the election to maintain integrity of the election process.

  15. National Delegates Assembly Credential Reporting… • Report the number of authorized delegates per Article VII, Section 2.C(1). (This number reminds constant); • Report the number of registered delegates (This number will change but never exceed the authorized); • Each region shall report the number of delegates actually seated (This number will change but cannot exceed registered); • Report when requested by the Delegates Assembly Chair and to establish a quorum (Roll Call); and • Credentials processing stop (Credentials will close) during the time a count is being conducted (Roll Call).

  16. National Delegates Assembly Timelines… CREDENTIALS OPEN ASSEMBLY DAY ONE Roll Call (Credentials Closes) Agenda Discussion Recess Day One Regional Caucuses Elections Build Ballot ASSEMBLY DAY TWO Elections Open at 8:00 AM and Closes at 3:00 PM Assembly Reconvenes around 3:00 PM Roll Call (Credentials Closes) Agenda Discussion Report of the Elections Committee Assembly Continues Until Business Is Completed Assembly Adjourns

  17. National Delegates Assembly

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