New Student Information System Proposal

1. New Student Information System Proposal Walter Morales Chief Technology Officer

2. Board Goal • III. Increase the effectiveness of the Board of School Trustees through improved communication and governance. • Hire a new superintendent  • Design and implement a “dash board” (management information system). • Evaluate, and where necessary, implement new processes (i.e. budget, bargaining, hiring, curricular programs, handbooks/school policies, facilities).  • Establish or maintain relationships with the City of Noblesville, Town of Fishers, and other government and business entities. • Begin work on an Alumni Association.

3. Evaluation & Selection • Core Committee of 30 people

4. Evaluation & Selection • Committee Selection/Appointments: December 2008 ✔ • Setup Schedules, Agendas, & Meeting Dates: December 2008 ✔ • System Demonstrations: December 2008 - January 2009✔ • System Selection: January 2009 ✔ • School Board Approval: February 2009 • System Implementation: February – April 2009 • System Data Migration & Testing, System Overview: May – June 2009 • District-wide Training: June - July 2009 • Turn old system off; full implementation; System-Wide Use & Deployment: Aug 2009

5. Evaluation & Selection • Functionality Criteria • The system vendor must have active schools as customers in Indiana. • The system must be scalable to a district our size. • The system must have modules for every operation involved in the management of a school corporation, i.e., food service, human resources, health, library, accounting (payables & receivables), and payroll. • Technical Criteria • Virtualization capable (No hardware required) • Open Architecture • Allows for connectivity with current systems • Allows for easy querying, reporting & data extraction • Operating System Independent • Web-based

6. Evaluation & Selection • Three Systems Demonstrated • Skyward • MSD Lawrence (15,883), Monroe County Schools (11,139) • Powerschool • Noblesville Schools (8,536), FT Wayne –South Bend Diocese (12,869) • Sungarde-school • IPS (32,257) • System Selected by Committee – Skyward • Have done several CIMS conversions

7. What’s Included • Student Management (Demographics, Attendance, Student Activities, Transcripts, Enrollment, etc. ) • Gradebook • Fee Tracking • Health Records • Discipline • Test Scores Import • Family & Teacher Access • Report Writer • Migration, Implementation, & Consulting Services (20 days onsite) • Training & Support (35.5 onsite days)

8. Budget & Costs • Budget: $250K • Skyward System Cost: $590K • Financing • Down Payment $250K • Finance $340K for 4 years (Baystone Financial) • Yearly Payments of $94K • Early Payout Option • Yearly Maintenance $70K • Yearly savings to make payments • ParentConnect & IGPro - $13K • AS400 Printers Maintenance – $24K • CIMS Support & Consulting (Student side only)– $60K • United Streaming Switch to Learn 360 - $20K • Computer Replacement Cycle Extension – $47K

9. New SIS benefits & savings • Savings • Time & Productivity • Dashboard Real-Time Information • Transcripts & Report cards • Mailings costs • Benefits • Future Scalability • Real-time information to Parents & Teachers • Better Integration with other systems • Better HS scheduling

10. Questions & Approval • Comments from Committee members • Karen Palmer – PTO Member & Parent • Angie Clevenger – HPE Teacher • Linda Brown – FHS Guidance Director • Questions?