IEEE Technical Activities Volunteer Training IEEE Technical Communities

1. IEEE Technical Activities Volunteer Training IEEE Technical Communities July 2014

2. Topics • Value of technical communities • Description of IEEE technical communities • Worldwide • Societies • Technical Councils • Technical Communities • IEEE Standards Association • Local • Chapters • Nurturing and developing a technical community • Creating a technical community

3. Value of technical communities • IEEE’s efforts benefit the worldwide technological community at a global level • Aggregate people with similar technical interests to build a vibrant community leading the field • Foster technological advancement • Disseminate knowledge • Network with professionals and students • Enable professional growth • Nurture the new generation • Feed aspirations • Develop the technical community at worldwide level producing its leadership • Develop the technical community at local level, providing local excellence and service to academy, industry, and society

4. Worldwide & local technical communities • Worldwide technical communities • Defined groups in a particular technical area • Societies, Technical Councils, Technical Communities (many structured under Technical Activities Board: “TAB”) • IEEE Standards Association • Local technical communities • Defined by local geographic area • Regions, Sections (structured under Member and Geographic Activities – “MGA”) • Chapters (jointly structured under MGA and TAB)

5. Societies and Technical Councils • Societies • Promote and foster technical communities within a specialized field of interest through conferences, publications, events, educational activities, and services • Technical Councils • Groups of Societies working together in a technical area across technological lines, disseminating knowledge through conferences, publications, events, educational activities, and services

6. Societies • Aerospace & Electronic Systems • Antennas & Propagation • Broadcast Technology • Circuits & Systems • Communications • Components, Packaging, & Manufacturing Technology • Computational Intelligence • Computer • Consumer Electronics • Control Systems • Dielectrics & Electrical Insulation • Education • Electromagnetic Compatibility • Electron Devices • Engineering in Medicine & Biology

7. Societies • Geoscience & Remote Sensing • Industrial Applications • Information Theory • Instrumentation & Measurement • Intelligent Transportation Systems • Engineering in Medicine & Biology • Geoscience & Remote Sensing • Industrial Applications • Information Theory • Instrumentation & Measurement • Intelligent Transportation Systems • Magnetics • Microwave Theory & Techniques • Nuclear & Plasma Sciences • Oceanic Engineering

8. Societies • Photonics • Power Electronics • Power & Energy • Product Safety Engineering • Professional Communication • Reliability • Robotics & Automation • Signal Processing • Social Implications of Technology • Solid-State Circuits • Systems, Man, & Cybernetics • Ultrasonics, Ferroelectrics, & Frequency Control • Vehicular Technology

9. Technical Councils • Biometrics • Electronic Design Automation • Nanotechnology • Sensors • Superconductivity • Systems • Technology Management

10. IEEE Society / Technical Council Worldwide Membership (As of December 2013) Region 10, 26% Region 9, 5% Regions 1-6, 47% Region 7, 4% Region 8, 18% Region 8, 19% Region 7, 4% Region 9, 7% Regions 1-6: USA Region 8: Europe, Africa, Middle East Region 10: Asia & Pacific Region 7: Canada Region 9: Latin America

11. Society Memberships by Regions –December 2013(All Grades)

12. Society Memberships: top 12 Countries + December 2013 (Regions 7 – 10, all Grades)

13. Technical Communities • Nurture and foster advancement of knowledge in emerging technology and application areas • Accomplish this mission through conferences, publications, educational activities, etc. • Cloud Computing • Internet of Things • Smart Cities • Rebooting Computing • Software Defined Networks • Transportation Electrification • Smart Grid • Life Sciences • Green ICT

14. IEEE Standards Association • Technical community within IEEE that nurtures, develops, and advances global technologies • Umbrella under which technical communities can work to devise standards and standards-related activities worldwide

15. Society/Technical Council Chapters • Technical community within a specific geographic area • Consist of members from one or more IEEE Societies/Technical Councils who share technical interests and geographical proximity • Chapter activities include: • Guest speakers • Workshops • Seminars • Conferences • Tutorials

16. Nurturing & developing a technical community

17. Goals in developing a technical community • Bring people with similar interests together • Disseminate knowledge via conferences, publications, and other activities • Motivate volunteers within technical community • Network with others within the technical community • Promote diversity within the organization • Foster leadership development and evolution

18. Nurturing worldwide technical communities • Organize and participate in technical activities • Conferences • Active participation in Society/Technical Council conferences • Paper submission • Paper reviewing • Organizing a new conference • Participating in a technical or organizing committee • Organizing special activities in conferences (competitions, tutorials, special sessions, keynote speakers)

19. Nurturing worldwide technical communities • Journals • Participate as an editor, author, reviewer, or as a liaison • Organize special issues of journals • Education • Organize workshops, lecture series, symposiums, webinars, tutorials, etc. • Recognize contributors to community • Outreach • Web site • Social media platforms • Newsletters

20. Nurturing worldwide technical communities • Ensure timeliness of activities within technical community • Incubate new and evolving technical subjects • Expand technical community • Foster relationships with other Society/Technical Councils, Chapters, and/or Student Branches, in interdisciplinary areas • Foster relationships with Sister Societies at a worldwide level • Embrace and integrate all components of the worldwide technical community • Academy, industry, professionals, students, government employees

21. Nurturing worldwide technical communities • Nurture diversity within technical community • Technological background and employment; gender; geographical origin; age • Nurture future leadership • Train future leaders within technical community • Experienced leaders serve as mentors • Develop young volunteers and provide with increasing responsibilities • Emphasize that volunteer experience should be personally and professionally rewarding and enjoyable

22. Nurturing local technical communities • Organize and participate in local technical activities • Conferences • Educational activities • Recognition • Outreach • Incubate new and emerging technologies and application areas which are of special interest to local area

23. Nurturing local technical communities • Disseminate knowledge in these special interest areas through activities for the benefit of the local community: • Participate in conferences • Identify key players in your area (distinguished speakers, volunteers, industry partnerships) • Cultivate educational opportunities (webinars, tutorials, symposia, etc.) • Nurture diversity within local technical community • Embrace and integrate components of local community • Nurture future leaders of local community

24. Creating a technical community

25. Creating a technical community at worldwide level • Technical community within a Society/Technical Council • Identify a topic • Relevant for the Society/Technical Council • Broad enough within the scope of the Society/Technical Council • Not overlapping with existing technical communities within the Society/Technical Council • Create the description of topic • Contact the Vice President-Technical Activities and propose the committee • Suggest people who may be interested in participating if technical committee will be established • Suggest possible technical activities

26. How to volunteer at worldwide level • There are many opportunities to volunteer • Organizer of technical activities (education, conferences, publications, etc.) • Member of Society/Technical Council committee • Chair of Society/Technical CouncilCommittees (technical, education, conference, publication, etc.) • Society/Technical CouncilOfficer (President/Vice President) • Division Director • TAB Committee Member • TAB Committee Chair • Vice President-Technical Activities • IEEE Board of Directors • Available positions and descriptions found on TAB Nominations and Appointments site, as well as on individual Society/Technical Council Web sites • Self-nominated or endorsed by another member

27. Creating a technical community at local level • New Chapter of IEEE Society/Technical Council • Organizer must gather 12 or more signatures from IEEE members on a petition of interest (graduate student or higher-grade members of the Society/Technical Council) • Approval is required from Section and Society/Technical Council • New Joint Chapter of Society/Technical Council • Comprised of two or more Societies/Technical Councils with members who share similar field of interest • Provide broader perspective / potential events and info sharing • Petition approval by Section and Society/Technical Council

28. Creating a technical community at local level • New Joint Section Chapter • Membership across boundaries of two or more Sections • Only one Section is the “administrative parent,” responsible for overseeing Chapter • Provide opportunities for reaching out to communities living nearby and sharing common interests • Petition approval by Sections and Society/Technical Council • Expand an existing Chapter by adding further Societies/Technical Councils

29. Maintaining a technical community at local level • Regular meetings must be held (2+ per year) at Section meetings • Networking of people should be promoted • Officers should network regularly and stay in touch with Societies/Technical Councils to which Chapter belongs • Units must report annually to the Section, Society/Technical Council, and IEEE Headquarters • Reporting activities allows Sections to receive more financial support from IEEE which may be partially transferred to Chapters to fund activities • Technical activities must be organized to build interest in the community including topics and activities of interest to academics, professionals, and students

30. How to volunteer at local level • Structure in place to build local Chapter activities • Opportunities for volunteering • Active member (organizer of technical activities) • Secretary • Treasurer • Member of committee • Chair of committee • Vice Chair • Chair

31. Contacts

32. Contact Information • For activities and volunteering in Societies and Technical Councils: • Contact President or Vice President of appropriate Society/Technical Council • For volunteering in TAB and its committees: • Contact IEEE Vice President-Technical Activities; or, • Jayne Cerone, Senior Director, Technical Activities-Volunteer Engagement • j.cerone@ieee.org • For activities and volunteering in Chapters: • Contact Chapter Chairs or other officers of the Chapter in your geographical area • For Chapter formation: • Rosanne Loyal, Senior Manager, Society & Committee Services • r.loyal@ieee.org

33. Any Questions?