Procedures for Planning Off-Campus Activities

1. Procedures for Planning Off-Campus Activities

2. Consent Forms • Major Excursion Consent and Medical Information Form – Off Campus Excursions • Consent Form for Aquatic (Water-based) Activities • Itinerary of annual excursions/events • Can include SWSP program and swimming carnivals

3. Major Excursion Consent and Medical Information Form – Off Campus Excursions • Can be done as a ‘once a year’ form at the beginning of the year. • Must be done for all Swimming and Water Safety programs and any activity involving swimming or the possibility of submersion (sailing, canoeing, rafting, etc.) • Date of first activity and last activity are included • Must attach a separate itinerary/calendar of events/activities that parents can keep. Dates can be approximate.

4. Major Excursion Consent and Medical Information Form – Off Campus Excursions • Must advertise/remind parents of the upcoming activities in the week(s) prior to the actual date • Must ask parents to advise the school of any changes to personal information/emergency contacts • It’s about parents making ‘informed’ consent • Risk Management Plans are an integral part of the process and must be signed off by Principals

5. Example of Major Excursion Consent and Medical Information Form – Off Campus Excursions REMOVE THIS GRAPHIC AND INSERT SCHOOL LOGO HERE. Logo must be 25mm high, places from top edge and 14mm from right edge • Major Excursion Consent and Medical Information Form – Off Campus Excursions • This form is to give permission for your child to attend a camp/excursion; and • To provide medical information that might be needed in case of emergency. • Excursion details

6. Example of Major Excursion Consent and Medical Information Form – Off Campus Excursions Major Excursion Consent and Medical Information Form – Off Campus Excursions • This form is to give permission for your child to attend a camp/excursion; and • To provide medical information that might be needed in case of emergency. Excursion details Dates: (see table below) Personal details etc

7. Example of Excursion List for parents to keep School Letterhead etc 2014 Excursion list for xxxxx Primary school  Please note the venues and dates may change due to circumstances beyond our control. If this occurs you will be notified prior to the event.

8. Consent Form for Aquatic (Water-based) Activities • Must be done for all Swimming and Water Safety programs and any activity involving swimming or the possibility of submersion (sailing, canoeing, rafting etc) • Can be done with the Major Excursion Consent and Medical Information form, once a year. • Must have all activities listed with dateand venue. Some schools have a reference to using alternative venues if a change becomes necessary.

9. Example of Consent Form for Aquatic (Water-based) Activities Consent form for Aquatic (water-based) Activities Student Name: ______________________________ Class/Home Group: ___________ Please indicate in the appropriate box with a tick, the ability levels for the following activities. These will be the aquatic activities your child may participate in as part of the School Education Program: I ____________________________ (Parent/ Guardian) give permission for my child to participate in the activities selected above. I understand that water-based activities/swimming will be occurring and that staff with appropriate first aid, CPR and rescue qualifications will be present. In the event of accident or illness, when it is impracticable or impossible to communicate with me, I understand that the teachers or their delegates at the venue will arrange for my child/ward to receive such medical or surgical treatment as may be deemed necessary, and/or administer such first aid as may be judged necessary. I agree to reimburse the school for any costs involved. Signed Parent/Guardian: ____________________________ _________________________________________________ ___________________ Name Signature Date

10. Example of Consent Form for Aquatic (Water-based) Activities Consent form for Aquatic (water-based) Activities - Outdoor Education Student Name: ______________________________ Support Group: ___________ Please indicate in the appropriate box with a tick, the ability levels for the following activities. These will be the aquatic activities your child/ward may participate in as part of the School Outdoor Education Program: I ____________________________ (Parent/ Guardian) give permission for my child/ward to participate in the activities included above as outlined in the Outdoor Education Subject Handbook. I understand that water-based activities/swimming are part of the Outdoor Education program and that staff with appropriate first aid, CPR and rescue qualifications will be present. In the event of accident or illness, when it is impracticable or impossible to communicate with me, I understand that the teachers or their delegates at the venue will arrange for my child/ward to receive such medical or surgical treatment as may be deemed necessary, and/or administer such first aid as may be judged necessary. I agree to reimburse the school for any costs involved. Signed Parent/Guardian: _______________________________________________________________________________________ Name Signature Date

11. SARIS – SWSP Results SARIS Data entry – • Primary and District High Schools Only • Became a requirement after Coroners report • Only 5 results from 16 need to be entered • Days Attended (DAT), Boat Safety (BSA), At Risk (ATR), Continuous Swim (CSW), 3 Minute Survival Swim (SSW) • School based decision as to who enters data

12. SWSP Framework in SARIS 1. Click on the column header to open a framework for a whole group of students or click on the grid to open a framework for an individual student.

13. ENTERING ASSESSMENT RATINGS FOR A WHOLE CLASS 1. The easiest method is to use the down arrow view. Click on the arrow at the top of the field that you wish to use. In this example we are going to enter Swim and Water Safety Program ratings.

14. Other Resources • Legal Issues Handbook • Risk Management • Risk Management Plans (Work Health and Safety) • Insurance • Certificates of Currency • Interstate Travel Procedures

15. Questions? Please contact John Rigby, Principal Education Officer – Sport and Physical Activity Ph: 6165 5780 Mob: 0418 170 423 Or john.rigby@education.tas.gov.au