SSO Update 4 July 2013

1. Safety Office SSO Update 4 July 2013 John Sutherland } Ann Hallam } Safety Office Sarah Watson } Andrew Deakin } Robin Nathaniel (Hendersons) – Jackson Reforms (pdf) - Supplement (pdf) Holly Blake (School of Nursing, Midwifery & Physiotherapy) Steve Robertson (Crowthorne) – Local Exhaustion Ventilation (pdf) Representative from (Alpha Labs) – Pipetting Ergonomics (pdf) Cerian Miller (Ansell) – Protective Gloves (pdf)

2. Safety Office Programme • General Matters • Introduction, Overview and Strategy • Insurance Claims • Fieldwork • First Aid • Slips • Website development • Wellbeing initiatives in the School of Nursing • Refreshments and Exhibition – A42 • Specific Interest • Flammable and explosive atmospheres • Work equipment • Laboratory gas systems • Fumecupboards and extraction systems • Ergonomic pipetting • Protective gloves

3. Strategic Changes Outcome from Review of F&BS – 2012 To maximise opportunities and clarify boundaries: • The Safety is moved from FABS to sit within the Registrars areas of responsibility, working within HR. • The Safety Committee and Statutory Safety Committee should be combined and be chaired by the Registrar • The Registrar will report to Council on all Health and Safety matters • Anticipated transfer date 1 August 2013 • The Safety Office will not be relocating.

4. F&BS Review – Service Delivery Survey (Survey Unit) 14 respondents = 7%70-80% very or fairly satisfied on most elementsDoes the poorer response on “Advance notification of disruptions and changes” reflect a low rate of these?Adverse Comments- Slow response- More collaborative or constructive approach requested

5. Professional Services Strategy • Strategy • University response to legislative change • Maintain good standing with the regulators • Maximise impact from a small central team through supporting and collaborating with the wider “Safety Network“ to influence and enable managers Safety Office H&S Network Resources Mission • Advise and support the University on H&S compliance. • Primary responsibility is Corporate Governance Context • Safe working is integral to good management and a line management responsibility Values • Professional, competent, responsive, co-operative, supportive

6. Legislative Developments • Löfstedt review of health and safety legislation • Focus on outdated or redundant legislation • Currently Factories Act and OSRPA (+ miscellany) • Further changes RIDDOR • First Aid ACoP and Training Approval • Various ACOPS – DSEAR; COSHH; Asbestos; Workplace/Management Regs • Single Regulatory Framework – Biological Hazards • consolidation of GMO by October 2014? • longer term regulatory consolidation of underpinning EU Regs?

7. Electrical & Magnetic Fields EMF Directive – July 2016? • 4th Physical Agents Aspect (Vibration; Noise; Artificial Optical Radiation) • Electromagnetic fields 0-300 GHz • Sensory effect on nerves and tissue heating effects. • Long term effects not currently included • Static magnetic fields; • low-frequency electric and magnetic fields; • radio and microwave frequencies • NMR; MRI; RF Welding and other industrial applications. • Publication in July 2013; Adoption October 2013? • Guidance - early 2015; Regulation in place July 2016

8. Electrical & Magnetic Fields • Exposure Limit Values – fields in the body calculated from external measurements. • Action Levels – limits to external fields that ensure ELV not exceeded. • Measurement might be required in complex situations. • Controls – signage; demarcation; access control; training. • Derogations (vague) for MRI; Industrial applications (and armed forces) • Risk assessment; state of the art physical and organisational controls;

9. Regulator Involvement • Fee for Intervention - £124 per hour • EA Charge Escalator • Enforcement Agency Visits • HSE: Information to contractors. • Job Tickets now contain more information on hazards and asbestos • Ensure local hazard plans are updated on Estates Building Info System • Environment Agency: 3 audits of radioactive substances • Fire Brigade: Introducing quarterly strategic reviews – but stalled in organisation changes • Police: substance security.

10. Incident Statistics for 2012 • Total incidents 585 (610 in 2011) • 331 staff • 217 students • 37 others (visitors, members of the public, contractors) • 77% required no treatment or just first aid • 20 RIDDORs (22 in 2010) • Most were >3/7 days lost time injuries for staff • 1 major involving fractures – slip on ice

11. Sector Benchmarking Incidence Rates – number of incidents per 1000 people at risk - enables comparison with other institutions. Staff RIDDOR incidence rate a little below the sector averageStudent RIDDOR incidence rate a little above the sector averageRussell Group Comparison

12. Comparison - 2012 and 2000 Comparison of number of incidents per 1000 people at risk 2012 and 2000

13. Incidents Statistics • Main causes of incidents at UoN: • Sharps (includes glass & needles) 22% • Slips, trips and falls 16% • Struck by object 10% • Striking against object 7% • Manual Handling 7% • Main types of injury as would be expected: • Cuts, Puncture wounds, Bruising, Strains & Sprains, Burns/Scalds • Claims • 10 claims received in 2012 • Similar level as in previous years • Main causes: • Slips and falls – defective flooring • Being struck by or striking against an object

14. Fires • Good standards being maintained • Incidents 2012 • 14 trivial or minor. • No significant incidents • 3 flash fires in laboratories. • 4 cooking-related fires (3 microwave ovens, 1 toaster). • 3 fires involving plant or equipment. • 1 arson fire involving a car. • 1 tree fire. • 2 external waste bin fires. • Estates expenditure 2012-13 • £340k system improvements • £190k maintenance

15. International Campuses • UNNC • Vivian Chen, Environment, Health and Safety Officer • Doris Zhang, Asst EHSO • Website: http://www.nottingham.edu.cn/en/estates/ehs/index.aspx • Chair of UNNC H&S Committee – Dr Philip Hall, Environmental Engineering • UNMC • Sahizam Abd Wahab, Senior Safety Executive • Chair of Campus H&S Committee: Prof Ian Harrison, Dean of Engineering

16. H&S Priorities 2013-14 • Health and Safety Reviews • Specific focus on • Risk assessment and SOPs • Quality – do they • Identify hazards and exposure points • Specify physical and procedural controls • Placements / fieldwork / outreach activities • Availability • Current • First aid assessments • Policy Development • Management of local exhaust ventilation systems • COSHH • MOODLE Training • Corporate Manslaughter Podcast • Legal Services leading • Reinforce message to managers and PIs

17. Risk assessment/approval/authorisation notification requirements Fieldwork

18. Fieldwork Training

19. Fieldwork Training provision External provider Training Expertise (formerly Fieldskills) http://www.training-expertise.co.uk/ Trainer has practical experience gained over many years of leading and planning expeditions. • Introduction to Planning - why is it important • Information gathering and trip planning • Risk assessment - including dynamic RA practical session • Crisis management • Fieldwork planning exercise • Practical scenario – table top exercise in crisis management Low cost - £60 pp based on 12 participants Delivered in house Jan 2013 – very good feedback from attendees Plan to run in 2014 – subject to demand. When is best time?

20. First Aid Revised University Code of Practice • Two types of general training • First Aid at Work (3-day + 2-day refresher every 3 yrs) • Emergency First Aid (1-day, refresher every 3 yrs) • Specific Hazards • Cyanide • Hydrofluoric Acid • Fieldwork

21. First Aid Risk assessment of First Aid Requirements • Each School/Dept is responsible for assessing its needs for both first aiders and first aid equipment • Specific form for recording this

25. First Aid

26. First Aid First Aid Kits – British Standard for contents now in place • Not essential to have a “BS kit” • Review against UoN code of practice

27. Slips SlipAlert Equipment Slips and trips - 16% of UoN Incidents Slip measurements survey - Mar 2013 Selection of floor types measured SlipAlert equipment used – approved by HSE as an indicative method of measuring slip risk.

28. Slips Key Findings • Floor type is generally appropriate to the location and activity. One or two exceptions. • There is no difference in slip risk between a thoroughly wet floor and one that has been mopped and left damp • Varnished/polished surfaces sometimes increase slip risk

29. Slips HSE Shattered Lives Campaign To reduce risk • SPECIFICATION - Select appropriate flooring for activity considering likely contamination, likely frequency of occurrence, footfall, etc. • CLEANING REGIME that is appropriate in frequency, timing and type • SPILLAGES - Prompt clearing of spillages/leaks, aiming to keep people away or leave dry for best risk reduction

30. Safety Office Website www.nottingham.ac.uk/safety

31. Safety Office Website

32. Safety Office Website

33. Work, Health and Wellbeinga whistle-stop tour! Dr Holly Blake On behalf of the Work, Health and Wellbeing Committee at the School of Nursing, Midwifery and Physiotherapy We hope to make it easier to locate information and processes relating to work, health and wellbeing. We seek to make practical, positive changes in the school by promoting health and wellbeing and contributing to alleviating stress. We are a channel for communicating staff comments and suggestions to School management.

34. The bigger picture

35. Make employee wellness part of our vision and values Assembled a committee Identified appropriate training Developed a school strategy Written terms of reference Set up a website Delivered a staff health needs assessment survey Focused heavily on staff wellbeing at our yearly staff forum events.

36. Work to minimise workplace stress 89% find their job stressful Relaxation classes and complementary therapies across centres at three school-run HWB days. Bespoke workshops for staff on ‘coping with change’, ‘stress management’ , ‘positive thinking’. Line manager resources on managing stress in teams Line manager online training courses on stress management and change management. Site welcome packs for visiting staff and students Mindfulness Meditation and Relaxation classes Massage therapies Mental health awareness .

37. Promote health and wellbeing Wellbeing days in Nottingham, Derby and Mansfield - information stands, free nurse-led health checks, exercise and relaxation classes, complementary therapies and staff health-related competitions. Worked on mental health awareness Staff health checks (BMI, waist-hip ratio, blood pressure) – undertaken onsite by a nurse, across our centres Identified musculoskeletal issues via staff survey Provided physiotherapy-led advice sessions at our school forum Offered bespoke New Leaf smoking cessation sessions. Organised staff exercise classes (yoga, tai chi, circuits, boxercise) and offered a free local gym trial. Organised 6-12 week staff ‘challenges’ for health improvement (pedometer walking challenge, waist-watcher challenge, Biggest Loser Competition)

38. Provide opportunities for personal development Individual coaching sessions (up to 6) to discuss anything from how to deal with change, to stuck in a rut. Team coaching sessions to reach consensus on how to move forward effectively Wellbeing sessions - on coping with change, managing stress, positive thinking and emotional resilience

39. Promote positive engagement with work and a positive work-life balance • Activities to promote team working and improved wellbeing • School-wide social events • Site-specific social activities (e.g. christmas party, dragon boat racing, lunches , lakeside walks, dancing, it’s a knockout, rounders, Ladies Day at Ascot). ‘It feels as though the School is looking after us and giving something back. After all, without us they cannot reach their goals and ambitions’

40. For more information:holly.blake@nottingham.ac.ukor join the 2013 APPLE programme health and wellbeing learning setor speak to committee member Jackie Hollowell today

41. Dangerous Substances & Explosive Atmospheres (DSEAR) 2002

42. Structure and scope of new guidance • Safety web site guidance document. • Rough cut assessment template. • Detailed assessment template. • Model assessment for lab work.

43. Does DSEAR apply? • Relevant Dangerous Substances are classified as - • explosive, • oxidising, • extremely flammable, • highly flammable, or • flammable • Material not classified as above but could as a result of the process become a risk e.g. • decompose, or • react exothermically with other substances • Dust which could cause an explosive atmosphere: • fine powders or fibres • organic material, metals, nanopowders

44. Will there be a risk? • How will the material be used, can it be released as a gas; vapour; mist; dust? • how much; how long for • will this release create a dangerous atmosphere. • There needs to be the correct mixture of fuel and air e.g. Petrol vapour 1.4% - 7.6%; Hydrogen 4% - 74%; Methane (Natural Gas) 5% - 15% • Is there a source of ignition? • electrical equipment, switches, motors, lights, instruments, • sparks (electrical discharge and friction) • naked flames • hot surfaces

45. Classification of zones with explosive atmospheres 2 • Based on the likelihood and extent of an explosive atmosphere being present. e.g. • Continuously in normal operation. • Likely in normal operation. • Unlikely in normal operation…….. but possible • Highly unlikely. • Identified zones with a risk of forming an explosive atmosphere must be marked with the appropriate pictogram, and a clearly identified zone category.

46. Hierarchy of risk control • Elimination/substitution – are there safer materials that might be used? • Prevent explosive atmospheres from developing – use efficient ventilation • Avoidance of release/containment – • containment e.g. sealed systems, • Reduction in quantity of materials in use to minimise consequence • Control the process at source – keep tight control over the process. • Avoid build up of potentially dangerous materials - by correct delivery reception, storage, collection and disposal • Remove potential for ignition – • electrical equipment which is not certified. • intrinsically safe / flameproof equipment may be required. • restrict personnel access to zoned area, no smoking, mobile phones, sparking tools etc.

47. Piped compressed gas systems attached to gas cylinders and stand-alone compressed gas cylinder installations

48. Structure and scope of new guidance Provides compliance with Pressure Systems Safety Regulations 2000 (PSSR) e.g. the requirement for a Written Scheme of Examination to be in place prior to the system being used. Typically will not require input from Allianz Inspecting Engineers. Applies to all piped compressed gas systems attached to pressure cylinders and stand-alone compressed gas cylinder installations. Discourages use of stand alone systems where piped options are possible.

49. Rolls and responsibilities • Competencies associated with the use, inspection, testing, maintenance and installation of piped compressed gas systems attached to gas cylinders Level 1 • Before use checks, carried out by persons who have received sufficient instruction to operate the system safely. Level 2 • Annual checks, including, Regulator creep test; System low pressure leak test at normal operating pressures; Visual and functional check of all system components. Level 3 • System design, installation, modification and component replacement should only be undertaken by a person who has undertaken relevant training by a suitably approved provider.

50. Inspection & Maintenance • Programme of annual high pressure component inspection. • High pressure regulators, hoses, pig-tails, pressure relief valves, bursting disks, flame arrestors, isolation valves. • Low pressure hoses, regulators, pipe-work. • Programme of high pressure component swop out. • High pressure regulators, hoses, pig-tails, pressure relief valves, bursting disks, flame arrestors, isolation valves. • Typically 5 years but can be extended subject to certain criteria.