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PACMAN WP0

PACMAN WP0. PACMAN kick-off meeting 20/11/2013. OUTLINE Project management structure Project monitoring PACMAN key milestones & deliverables Schedule Funding consideration. Project management structure. Supervisory Board CERN, HEXAGON, ETALON, ELTOS, METROLAB, DMP, SIGMAPHI, TNO, NI

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PACMAN WP0

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  1. PACMAN WP0 PACMAN kick-off meeting 20/11/2013 • OUTLINE • Project management structure • Project monitoring • PACMAN key milestones & deliverables • Schedule • Funding consideration H. MAINAUD DURAND

  2. Project management structure Supervisory Board CERN, HEXAGON, ETALON, ELTOS, METROLAB, DMP, SIGMAPHI, TNO, NI DELFT, CRANFIELD, SANNIO univ., LAPP, ETHZ,IFIC, SYMME Management team WP0 Management H. Mainaud Durand WP5 Training N. Catalan Lasheras WP6 Diss & Outreach M. Modena Adm. Assistant: Alexandra Hati WP4 Beam Instrumentation M. Wendt WP1 Metrology & Alignment H. Mainaud Durand WP2 Magnetic Measurements S. Russenschuck WP3 Precision mech. & stabilization M. Modena ESR4.1 ESR4.2 ESR3.2 ESR3.1 ESR2.1 ESR2.2 ESR1.1 ESR1.2 ESR3.3 ESR1.3

  3. Approve & oversee implementation of the training programme • Monitor & evaluate overall progress of the research training programme • Ensure exchange of best practice with the associated partners • Approve the work plan, Personal Career Development plan and the exploitation plan Supervisory Board • Communicate to/from the associated partners • Organize & prepare documentation for the SB • Communicate & report to the EC • Coordinate the research training programme • Organize network-wide training • Prepare the research plan & exploitation plan • Review the Personal Career Development plans Selection committee Management team Financial management WP leaders • Manage the WP research programme • Manage & follow-up the progress of individual research projects • Overview the integration of the ESR into the research teams • Prepare with supervisors & ESRs the Personal Career Development plans • Disseminate best practices & projects results

  4. Composition of the Supervisory Board

  5. Decision making procedure Change in the research training programme Executive decision (by the Management Team) Approval by the SB If impact on contractual obligations Agreement by EC project officer Implementation of the change Dispute solving levels WP leader Management team Supervisory board

  6. OUTLINE • Project management structure • Project monitoring • PACMAN key milestones & deliverables • Schedule • Funding consideration

  7. Project monitoring Every two weeks Management team meeting • Status and update of the schedule • Status and preparation of the training activities • Status and preparation of the dissemination & outreach activities • AOB (space for PACMAN, recruitment, etc.) Update of PACMAN schedule (MS Project) Every two weeks Supervisors meeting Update of PACMAN schedule (MS Project) • Follow-up of the progress of the individual research projects: • Research results obtained and deviations if any • Scientific highlights and achievements • Publications • Preparation / follow-up of common technical tasks / objectives WP leaders meeting Every six months Preparation of the progress reports for EC • Status of the WP research programme • Status of the progresses of individual research projects • Effectiveness of networking, communication and decision-making between stakeholders • Effectiveness of the training events and conferences • Implementation and analysis of the proposed training activities • Implementation and analysis of the proposed dissemination and outreach activities

  8. OUTLINE • Project management structure • Project monitoring • PACMAN key milestones & deliverables • Schedule • Funding consideration

  9. List of Milestones

  10. List of Deliverables Dissemination: PU = Public, CO = Confidential, only for members of the consortium

  11. OUTLINE • Project management structure • Project monitoring • PACMAN key milestones & deliverables • Schedule • Funding consideration

  12. PACMAN Organization: schedule Start date = 1/09/2013

  13. Schedule from the student’s point of view • Start of contract : beginning of 2014 – summer 2014 • During the first months, the ESR will be located near his/her CERN supervisor • He/she will follow a lot of trainings • He/she will prepare the state of the art under the supervision of its academic supervisor • Preparation of a personal career development plan (with CERN supervisor and WP5 leader) • Secondments in industry (summer 2014 – end of 2015) • ESR under the supervision of the designated supervisor on site • Training at university • R&D and validation on a dedicated mock-up (summer 2014- end of 2015) • Preparation of the integration in the Final Prototype Alignment bench • Presentation of the subject and first results in the first PACMAN workshop • All the students and mock-ups in the same building • Validation in the common alignment test facility (mid 2016): • Presentation of the results in the second PACMAN workshop • Finalization of the writing of the PhD thesis

  14. OUTLINE • Project management structure • Project monitoring • PACMAN key milestones & deliverables • Schedule • Funding consideration

  15. Money: what are we paid for? • Eligible expenses for the activities carried out by the PhD student: • Cost of living • Travel allowance • Mobility allowance • Participation expenses for events • Eligible expenses for the activities carried out by the host organization (CERN): • Contribution to the research / training / transfer of knowledge programme expenses • Contributions to the organization of international conferences • Workshops and events • Management of activities • Brussels contribution dos not cover purchase of project equipment.

  16. Money: who can claim what? • PhD student: • Training courses at CERN • Conferences, workshops (travel, registration, subsistence allowance) • Books • Secondments (travel and subsistence allowance) • Training courses outside CERN (travel, training fees, subsistence allowance) • Visits to their university supervisor (travel, subsistence allowance) • Outreach activities (travel, subsistence allowance) • CERN supervisor, WP leader: • Visits to the university / industry supervisor (travel, subsistence allowance) • Outreach activities outside CERN (travel, subsistence allowance)

  17. Money: who can claim what? • Associated partner (PhD supervisor, industry supervisor, associated partner representative): • Student follow-up at CERN (travel, CERN hostel, subsistence allowance) 1 time per year • Participation to the Supervisory Board, to the PACMAN workshops, workshop on IP and technology transfer, to dissemination and outreach events (travel, CERN hostel, subsistence allowance) • Organization of a training at CERN, initiated by PACMAN (travel, CERN hostel, subsistence allowance, additional materials needed for the training)

  18. Money: how? • Procedure for travel: • For the PhD student and CERN supervisor: • Request permission by e-mail to WP leader • Attach e-mail approval to EDH document • For the WPL: • Request permission by e-mail to Hélène • Attach e-mail approval to EDH document • Associated partner travel: • Request permission by e-mail to WP leader • All travel claims must be accompanied by: • Copy of approval obtained prior to travel (or invitation letter) • Tickets and all boarding cards for travel • Receipts / proof of purchase • No papers no refund by Brussels

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