Introduction to PowerPoint

1. 1 Introduction to PowerPoint This is an overview to introduce you to some PowerPoint basics. It will take 5-10 minutes. Navigate by using the buttons to the left. About the Design Template: The design template used in this presentation was created by using PowerPoint tools. The design template has a title master and a slide master that contain the graphics and the buttons which appear on each slide. The individual slides can then be customized, as demonstrated later in the presentation. This slide was created by using the Title Slide layout. The Title Slide layout is based on the title master. The objects that are on the title master appear on each slide that uses the Title Slide layout. The four buttons you see on this slide are on the title master; therefore, they appear on every slide that uses the Title Slide layout. The buttons were created by using PowerPoint’s Action Buttons (Slide Show menu). For a softer look, the line setting was set to “no line.” The appropriate actions were assigned to the buttons; for example, the next arrow is set to go to the next slide, and the back arrow is set to go to the previous slide. The actions were set by using the Action Settings command on the Slide Show menu. Once the file was completed, it was saved as a PowerPoint Show. A PowerPoint Show has a different file extension (.pps). When you open this type of file from your desktop, it will automatically start as a slide show. When there are navigation buttons in a PowerPoint Show, PowerPoint will disable the cursor keys and ignore mouse clicks unless they are on the navigation buttons. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Design template Masters Action buttons Slide show About the Design Template: The design template used in this presentation was created by using PowerPoint tools. The design template has a title master and a slide master that contain the graphics and the buttons which appear on each slide. The individual slides can then be customized, as demonstrated later in the presentation. This slide was created by using the Title Slide layout. The Title Slide layout is based on the title master. The objects that are on the title master appear on each slide that uses the Title Slide layout. The four buttons you see on this slide are on the title master; therefore, they appear on every slide that uses the Title Slide layout. The buttons were created by using PowerPoint’s Action Buttons (Slide Show menu). For a softer look, the line setting was set to “no line.” The appropriate actions were assigned to the buttons; for example, the next arrow is set to go to the next slide, and the back arrow is set to go to the previous slide. The actions were set by using the Action Settings command on the Slide Show menu. Once the file was completed, it was saved as a PowerPoint Show. A PowerPoint Show has a different file extension (.pps). When you open this type of file from your desktop, it will automatically start as a slide show. When there are navigation buttons in a PowerPoint Show, PowerPoint will disable the cursor keys and ignore mouse clicks unless they are on the navigation buttons. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Design template Masters Action buttons Slide show

2. 2 Introduction to PowerPointTable of contents This slide uses the Bulleted List slide layout with some customization. We elected to not display the default check-mark style bullets by using the choices on the Style pop-up menu under Bullets on the Formatting Palette. We selected Picture bullets for this example, then drew blank Action Button AutoShapes to make the bullets. We typed the numbers in the AutoShape by clicking on the shape and typing, and then we rotated the buttons to give them a jaunty angle. To set the text to jump to the appropriate section of the presentation, there were two alternatives. We could have used the Hyperlink tool. However, we did not want to have the text underlined, as in a standard hyperlink. Instead, we created transparent overlays by drawing rectangles, setting the line and fill to “no line” and “no fill,” and then assigning action settings from the Slide Show menu to jump to the appropriate section of the presentation. These transparent overlays sit on top of the bulleted text. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Add or remove bullets Action buttons Line styles RotateThis slide uses the Bulleted List slide layout with some customization. We elected to not display the default check-mark style bullets by using the choices on the Style pop-up menu under Bullets on the Formatting Palette. We selected Picture bullets for this example, then drew blank Action Button AutoShapes to make the bullets. We typed the numbers in the AutoShape by clicking on the shape and typing, and then we rotated the buttons to give them a jaunty angle. To set the text to jump to the appropriate section of the presentation, there were two alternatives. We could have used the Hyperlink tool. However, we did not want to have the text underlined, as in a standard hyperlink. Instead, we created transparent overlays by drawing rectangles, setting the line and fill to “no line” and “no fill,” and then assigning action settings from the Slide Show menu to jump to the appropriate section of the presentation. These transparent overlays sit on top of the bulleted text. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Add or remove bullets Action buttons Line styles Rotate

3. 3 Get to know PowerPointPowerPoint basics Each “page” in a presentation is called a slide. You can have as many slides in your presentation as you need. They can be rearranged at any time or shown in any order you choose. This slide uses the Bulleted List slide layout. The Bulleted List slide layout is based on the slide master, so things that appear on the slide master will appear on every slide and will use the Bulleted List slide layout (all of the slide layouts except the Title slide layout are based on the slide master). You may have noticed that the object to the character’s right changes in each section of the tutorial to represent what is being learned. Everything except this object is on the slide master. You can view the slide master to see what is actually on the master, and then compare it to the slides to see what is added to the individual slides. The character itself was created by using PowerPoint drawing tools, notably AutoShapes and line styles. The colors were changed in different parts of the slide show by selecting one of the nine color schemes included with this design template. Color schemes are a set of pre-defined colors that are used for the Title text, text, lines, shadows, backgrounds, and accents on your slides. If you use the default colors when you type your text or draw objects, those items will change when you select a new color scheme. Choose colors that are not “Automatic” or color scheme colors if you elect to change the color of certain text or drawing objects and you want those colors to stay the same, no matter what color scheme you apply. The color scheme colors are always the top eight color swatches to appear in any of the formatting dialogs. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layouts Masters AutoShapes Line styles Color schemesThis slide uses the Bulleted List slide layout. The Bulleted List slide layout is based on the slide master, so things that appear on the slide master will appear on every slide and will use the Bulleted List slide layout (all of the slide layouts except the Title slide layout are based on the slide master). You may have noticed that the object to the character’s right changes in each section of the tutorial to represent what is being learned. Everything except this object is on the slide master. You can view the slide master to see what is actually on the master, and then compare it to the slides to see what is added to the individual slides. The character itself was created by using PowerPoint drawing tools, notably AutoShapes and line styles. The colors were changed in different parts of the slide show by selecting one of the nine color schemes included with this design template. Color schemes are a set of pre-defined colors that are used for the Title text, text, lines, shadows, backgrounds, and accents on your slides. If you use the default colors when you type your text or draw objects, those items will change when you select a new color scheme. Choose colors that are not “Automatic” or color scheme colors if you elect to change the color of certain text or drawing objects and you want those colors to stay the same, no matter what color scheme you apply. The color scheme colors are always the top eight color swatches to appear in any of the formatting dialogs. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layouts Masters AutoShapes Line styles Color schemes

4. 4 Get to know PowerPointWhat can you create? On-screen presentations Web pages for Web use Color and B&W overheads Color and B&W paper printouts 35 mm slides Audience handouts Speaker notes This slide uses the 2-Column Text slide layout with the second text column deleted to make room for the graphics. The text was animated by using custom animation. The text is set to animate automatically, rather than waiting for a user to click. There are hundreds of animation effects available in the Custom Animation menu, including options for when an animation should occur, in what sequence, and what should happen after the animation ends. On the Slide Show menu, click Animations, and then click Custom to explore the possibilities! In this particular example, we used the Wipe Down effect to “build” the text one bullet point at a time. The pictures are also animated, by using the Dissolve effect. The graphics were created by using PowerPoint AutoShapes and lines. Various fills were used, including transparent fills, to give the overhead transparencies a see-through look. The objects were grouped together so that the entire object would animate at once. The computer picture was created by using a piece of clip art and grouping it with one of the “slides.” Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Animation AutoShapes Fills Group, ungroup and regroup Clip artThis slide uses the 2-Column Text slide layout with the second text column deleted to make room for the graphics. The text was animated by using custom animation. The text is set to animate automatically, rather than waiting for a user to click. There are hundreds of animation effects available in the Custom Animation menu, including options for when an animation should occur, in what sequence, and what should happen after the animation ends. On the Slide Show menu, click Animations, and then click Custom to explore the possibilities! In this particular example, we used the Wipe Down effect to “build” the text one bullet point at a time. The pictures are also animated, by using the Dissolve effect. The graphics were created by using PowerPoint AutoShapes and lines. Various fills were used, including transparent fills, to give the overhead transparencies a see-through look. The objects were grouped together so that the entire object would animate at once. The computer picture was created by using a piece of clip art and grouping it with one of the “slides.” Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Animation AutoShapes Fills Group, ungroup and regroup Clip art

5. 5 Get to know PowerPointViews Views are ways of looking at and working on your presentation. There are different views to work in… Normal View Slide Sorter View Slide Show View Move between views by clicking on the View buttons in the lower left part of the PowerPoint window. This slide uses the 2-Column Text slide layout. The pictures were created by using PowerPoint’s text and drawing tools. The zoom path is a polygon drawn with the Freeform Line tool. The result is a Custom Animation effect, set to occur automatically a few seconds after moving to this slide. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layouts Freeform Animation Action buttons MastersThis slide uses the 2-Column Text slide layout. The pictures were created by using PowerPoint’s text and drawing tools. The zoom path is a polygon drawn with the Freeform Line tool. The result is a Custom Animation effect, set to occur automatically a few seconds after moving to this slide. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layouts Freeform Animation Action buttons Masters

6. 6 Get to know PowerPointViews: Normal View. . . 3 views in 1 The text outline of your presentation is in the left pane. Click here to learn more about the Outline Pane. The current slide with all your graphics and objects is in the right pane. Click here to learn more about the Slide Pane. Notes appear in the small pane below the Slide Pane.

7. 7 Get to know PowerPoint Views: Slide Sorter View Click the Slide Sorter View button to move to the Slide Sorter View. This view shows small thumbnail pictures of all the slides in your presentation. Select one or more slides and rearrange by dragging it to the desired location. This slide was created by using the 2-Column Text slide layout with the second column deleted to make room for the art. This slide contains a screen shot of the Slide Sorter View. The screen shot was taken by using the Grab utility in OS X. (In OS 9, you can use the procedure described in the Mac Help topic “Taking pictures of your screen.”) The captured screen shot was then pasted into a photo editing tool to edit and save. From there the picture was inserted into PowerPoint. It was sized to appear best at 1024X768 screen resolution while viewing the presentation in Slide Show view. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Insert picture Format picture Resize picture This slide was created by using the 2-Column Text slide layout with the second column deleted to make room for the art. This slide contains a screen shot of the Slide Sorter View. The screen shot was taken by using the Grab utility in OS X. (In OS 9, you can use the procedure described in the Mac Help topic “Taking pictures of your screen.”) The captured screen shot was then pasted into a photo editing tool to edit and save. From there the picture was inserted into PowerPoint. It was sized to appear best at 1024X768 screen resolution while viewing the presentation in Slide Show view. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Insert picture Format picture Resize picture

8. 8 Get to know PowerPoint Views: Slide Show View Slide Show View is being used right now to view this presentation. Use Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. Your presentation will run full screen with all animations and transitions. Advance to the next slide with a mouse click, or move forward and backward by using the cursor keys. This slide uses the Bulleted List slide layout. Refer to the notes on slide 4 for instructions on animating text. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide show AnimationThis slide uses the Bulleted List slide layout. Refer to the notes on slide 4 for instructions on animating text. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide show Animation

9. 9 Get to know PowerPointSummary You can create electronic slide shows, Web pages, overheads, speaker notes and audience handouts with PowerPoint. Your presentation is made up of multiple slides all in a single file. Views provide different ways to view and work on your presentation. This slide uses the Bulleted List slide layout. Because this is the final slide in this section of the presentation, the Action Settings on the forward button have been customized. First, a duplicate button was inserted exactly on top of the standard forward button. (Remember, the standard forward button actually lives on the slide master, so it appears on every slide.) Then, the Action Setting on the duplicate button was changed to jump to the Table of Contents slide, from which the user can select the next section of the tutorial he or she wishes to review. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layouts Animated slides This slide uses the Bulleted List slide layout. Because this is the final slide in this section of the presentation, the Action Settings on the forward button have been customized. First, a duplicate button was inserted exactly on top of the standard forward button. (Remember, the standard forward button actually lives on the slide master, so it appears on every slide.) Then, the Action Setting on the duplicate button was changed to jump to the Table of Contents slide, from which the user can select the next section of the tutorial he or she wishes to review. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layouts Animated slides

10. 10 Create your first presentationContents Click here if you’re not sure what to say or how to organize your first presentation. Learn how to start using the AutoContent Wizard. Click here if you know what you want to say. Learn how to start your presentation from scratch. This slide uses the Title Slide layout. Refer to the notes on slides 1 and 2 for instructions on the bullets, buttons, Action Settings, and creating the clickable text, which allows a user to click on the text to jump to the appropriate section of the presentation. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Add or remove bullets Action buttonsThis slide uses the Title Slide layout. Refer to the notes on slides 1 and 2 for instructions on the bullets, buttons, Action Settings, and creating the clickable text, which allows a user to click on the text to jump to the appropriate section of the presentation. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Add or remove bullets Action buttons

11. 11 Create your first presentationAutoContent Wizard Select AutoContent Wizard when you run PowerPoint for the first time. The AutoContent Wizard creates a presentation with a title slide and several additional topic slides. It provides suggested content and organization for your presentation. This slide uses the 2-Column Text slide layout with the second column deleted to make room for the art. Notice the character has a set of paint brushes by his right side instead of a slide to indicate a different section. Refer to the notes on slide 3 for details about how this was done. Refer to the notes on slide 9 to see how the screen shot was taken and inserted into PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layouts Insert picture Format picture Resize picture This slide uses the 2-Column Text slide layout with the second column deleted to make room for the art. Notice the character has a set of paint brushes by his right side instead of a slide to indicate a different section. Refer to the notes on slide 3 for details about how this was done. Refer to the notes on slide 9 to see how the screen shot was taken and inserted into PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layouts Insert picture Format picture Resize picture

12. 12 Create your first presentationAutoContent Wizard Follow the step-by-step instructions in the Wizard. When you finish, the AutoContent Wizard creates a presentation with a title slide and several additional topic slides. This slide uses the 2-Column Text slide layout with the second column deleted to make room for the art. All of the art on this slide was created by using PowerPoint drawing tools. The sequence of animations was created by using PowerPoint’s Custom Animations. The first picture has an entry animation of Fly and an exit animation of Dissolve.The next two pictures have Dissolve set for both the entry and exit animations. The final drawing has Dissolve for its entry animation and no exit animation. The exit animations for the pictures were placed into sequence so that they happened after the entry animation of the next picture was over. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Drawing Ways to draw Create animated slides This slide uses the 2-Column Text slide layout with the second column deleted to make room for the art. All of the art on this slide was created by using PowerPoint drawing tools. The sequence of animations was created by using PowerPoint’s Custom Animations. The first picture has an entry animation of Fly and an exit animation of Dissolve.The next two pictures have Dissolve set for both the entry and exit animations. The final drawing has Dissolve for its entry animation and no exit animation. The exit animations for the pictures were placed into sequence so that they happened after the entry animation of the next picture was over. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Drawing Ways to draw Create animated slides

13. 13 Create your first presentation AutoContent Wizard Select the suggested text and replace it with your own words. Use the scroll bar to advance to the next slide. This slide uses the 2-Column Text slide layout with the second column deleted to make room for the art. We’ve used a series of animation effects to imitate the action of selecting text and over-typing it. The items are all layered on top of each other so that they are almost undetectable when you look at the file. However, if you were to print this slide, you might find the area in which the animations occur unreadable. If you design a file to print, it is sometimes best to avoid this type of animation, or to spread it over multiple slides and print only those slides which you need to give to your audience. However, this tutorial was designed as an on-screen presentation, so the sky was the limit! Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Animation PrintingThis slide uses the 2-Column Text slide layout with the second column deleted to make room for the art. We’ve used a series of animation effects to imitate the action of selecting text and over-typing it. The items are all layered on top of each other so that they are almost undetectable when you look at the file. However, if you were to print this slide, you might find the area in which the animations occur unreadable. If you design a file to print, it is sometimes best to avoid this type of animation, or to spread it over multiple slides and print only those slides which you need to give to your audience. However, this tutorial was designed as an on-screen presentation, so the sky was the limit! Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Animation Printing

14. 14 Create your first presentationAutoContent summary Use the AutoContent Wizard to create a new presentation if you don’t know how to get started. Setting up meetings Training Progress reports And so forth Replace the suggested text with your own words. This slide uses the Bulleted List slide layout. Because this is the final slide in this topic, the Action Settings on the forward button have been customized. First, a duplicate button was inserted exactly on top of the standard forward button. (Remember, the standard forward button is actually on the slide master, so it appears on every slide. Any time we want a button to do something different than the one on the master, we must put a new button on top of the button from the master.) Then, the Action Settings on the duplicate button were changed to jump to the first slide in Create Your First Presentation section. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Action buttons MastersThis slide uses the Bulleted List slide layout. Because this is the final slide in this topic, the Action Settings on the forward button have been customized. First, a duplicate button was inserted exactly on top of the standard forward button. (Remember, the standard forward button is actually on the slide master, so it appears on every slide. Any time we want a button to do something different than the one on the master, we must put a new button on top of the button from the master.) Then, the Action Settings on the duplicate button were changed to jump to the first slide in Create Your First Presentation section. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Action buttons Masters

15. 15 Create your first presentationStart from scratch Click Designs in the Presentations category of the Project Gallery to pick the look for your presentation. Scroll through the different designs to preview them in the Gallery window until you find the one you like. This slide uses the 2-Column Text slide layout with the second column deleted to make room for the art. Refer to the notes on slide 9 to see how the screen shot was taken and inserted into PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Insert picture Format picture Project GalleryThis slide uses the 2-Column Text slide layout with the second column deleted to make room for the art. Refer to the notes on slide 9 to see how the screen shot was taken and inserted into PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Insert picture Format picture Project Gallery

16. 16 Create your first presentationStart from scratch Next, pick a layout. PowerPoint’s slide layouts take care of alignment and placement of text and objects on the slide. Choose a slide layout that best matches the information you want to put on the new slide. This slide uses the 2-Column Text slide layout with the second column deleted to make room for the art. Refer to the notes on slide 9 to see how the screen shot was taken and inserted into PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Insert picture Format picture This slide uses the 2-Column Text slide layout with the second column deleted to make room for the art. Refer to the notes on slide 9 to see how the screen shot was taken and inserted into PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Insert picture Format picture

17. 17 Create your first presentation Start from scratch Follow the on-screen instructions to click and type your text into the placeholders on the slides. Bullets appear automatically. Tab to indent (we call it demote). Select New Slide from the Insert Menu. This slide uses the 2-Column Text slide layout. The second column was moved from its default location next to the first column to under the first column. By splitting the text between the two columns, we could set independent animation effects and timing for the two text blocks, and add picture animations between the two text animations. The art was created by using PowerPoint’s drawing tools. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Drawing Ways to draw AnimationThis slide uses the 2-Column Text slide layout. The second column was moved from its default location next to the first column to under the first column. By splitting the text between the two columns, we could set independent animation effects and timing for the two text blocks, and add picture animations between the two text animations. The art was created by using PowerPoint’s drawing tools. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Drawing Ways to draw Animation

18. 18 Create your first presentationStart from scratch summary Pick a look for your presentation. Pick a slide layout that matches the information you want to put on the new slide. Type your title and text into the placeholders on the slides. Add additional slides. This slide uses the Bulleted List slide layout. Refer to the notes on slide 14 to see how the forward button was customized to jump to the Table of Contents slide instead of the next slide. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layouts ButtonsThis slide uses the Bulleted List slide layout. Refer to the notes on slide 14 to see how the forward button was customized to jump to the Table of Contents slide instead of the next slide. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layouts Buttons

19. 19 Customize your first presentationContents Here’s what is discussed in this section: Choose a new look Add drawings and diagrams Add charts Add clip art Add your logo or make changes to every slide Add pictures, tables, organization charts, WordArt drawing objects, and multimedia This slide uses the Title Slide layout. Refer to slide 3 to learn more about how the colors were changed. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layouts Color Schemes This slide uses the Title Slide layout. Refer to slide 3 to learn more about how the colors were changed. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layouts Color Schemes

20. 20 Customize your first presentation Choose a new look Design Templates are professionally designed looks that you can apply to your presentation at any time. Each Design Template contains the master slides, which control elements like background design, colors, fonts, bullet styles, and font size. Select Apply Design Template from the Format Menu to preview and select a new design for your entire presentation. The content of your presentation does not change. This slide uses the 2-column Text slide layout. Notice the character is now holding an artist’s palette. Refer to the notes on slide 3 for details about how this was done. Refer to the notes on slide 9 to see how the screen shots were taken and inserted into PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Insert Picture Format PictureThis slide uses the 2-column Text slide layout. Notice the character is now holding an artist’s palette. Refer to the notes on slide 3 for details about how this was done. Refer to the notes on slide 9 to see how the screen shots were taken and inserted into PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Insert Picture Format Picture

21. 21 Customize your first presentation Choose a new look A color scheme is a set of 8 coordinated colors for titles, text, and graphics. Each design template has several color schemes to choose from. Select a new color scheme for some or all of the slides in your presentation. This slide uses the Bulleted List slide layout. Refer to slide 7 for details on how the screen shots were taken and inserted into PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Insert picture Format pictureThis slide uses the Bulleted List slide layout. Refer to slide 7 for details on how the screen shots were taken and inserted into PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Insert picture Format picture

22. 22 Customize your first presentation Add a drawing or diagram Use PowerPoint AutoShapes to create diagrams and drawings. Click on the shape and type. Text is automatically attached to the shape. This slide uses the Bulleted List slide layout. The diagrams were created by using PowerPoint AutoShapes. They were filled with the color scheme colors, so that if you select a different color scheme, the AutoShape colors will be updated to reflect whatever color scheme you pick. The diagrams were animated to appear piece by piece by using Custom Animations. The final word “type” was set to build by letter to create the appearance of typing on screen. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: AutoShapes Color schemes Animation This slide uses the Bulleted List slide layout. The diagrams were created by using PowerPoint AutoShapes. They were filled with the color scheme colors, so that if you select a different color scheme, the AutoShape colors will be updated to reflect whatever color scheme you pick. The diagrams were animated to appear piece by piece by using Custom Animations. The final word “type” was set to build by letter to create the appearance of typing on screen. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: AutoShapes Color schemes Animation

23. 23 Customize your first presentation Add a chart Insert a new slide, and select a layout with a chart. Double click the chart placeholder to create your chart. Replace the sample data with your data. Click outside the chart on your slide to return to PowerPoint. Double-click your chart to edit it again. This slide uses the 2-Column Text slide layout. The art was all created by using PowerPoint drawing tools. Animation effects were used to simulate a user changing the sample data and to show the corresponding graph bar growing as a result. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Drawing AnimationThis slide uses the 2-Column Text slide layout. The art was all created by using PowerPoint drawing tools. Animation effects were used to simulate a user changing the sample data and to show the corresponding graph bar growing as a result. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Drawing Animation

24. 24 Customize your first presentation Add clip art Click the Insert Clip Art button to access the clip art collection. Select from hundreds of images. You can move and resize the clip art on your slide. There are many additional clip art pictures on the Microsoft Office CD and on the Web. This slide uses the Bulleted List slide layout. The clip art was selected from the clip art that ships with Microsoft Office and Microsoft PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layout Clip artThis slide uses the Bulleted List slide layout. The clip art was selected from the clip art that ships with Microsoft Office and Microsoft PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layout Clip art

25. 25 Customize your first presentationAdd your logo or change every slide Use the Slide Master when you want to add or change something on every slide. Master slides hold the formatting information for the title, text, bullets, and background items that appear on every slide of your presentation. This slide uses the Bulleted List slide layout. Learn more about these features by typing this word in the Office Assistant to go to the corresponding Help topic: Slide layoutThis slide uses the Bulleted List slide layout. Learn more about these features by typing this word in the Office Assistant to go to the corresponding Help topic: Slide layout

26. 26 Customize your first presentationAdd your logo or change every slide On the View menu, choose Master, and then click Slide Master. Insert your company logo on the slide master where you would like it to appear. Return to your slides when you are finished working on the master. This slide uses the Bulleted List slide layout. Custom animations were applied to the drawings to illustrate adding the logo to the slide master and having it appear on every slide. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layout Slide master Animation This slide uses the Bulleted List slide layout. Custom animations were applied to the drawings to illustrate adding the logo to the slide master and having it appear on every slide. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layout Slide master Animation

27. 27 Add other objects to your slides. Pictures Organization charts Tables WordArt drawing objects Multimedia Movies and sounds Narration Customize your first presentation Add other graphics This slide uses the Bulleted List slide layout. The photo ships with Microsoft Office. The other graphics were created by using PowerPoint’s WordArt drawing tool, the Insert Table feature, clip art, and AutoShapes. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Table Drawing WordArt Insert picture AutoShapes Clip artThis slide uses the Bulleted List slide layout. The photo ships with Microsoft Office. The other graphics were created by using PowerPoint’s WordArt drawing tool, the Insert Table feature, clip art, and AutoShapes. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Table Drawing WordArt Insert picture AutoShapes Clip art

28. 28 Customize your first presentationSummary Choose a new look for your presentation. Add drawings and diagrams, charts, and clip art to your slides. Add your logo or make changes to every slide. Add pictures, organization charts, WordArt drawing objects, tables, and multimedia. This slide uses the Bulleted List slide layout. Refer to the notes on slide 14 to see how the forward button was customized to jump to the Table of Contents slide instead of the next slide. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Action Button This slide uses the Bulleted List slide layout. Refer to the notes on slide 14 to see how the forward button was customized to jump to the Table of Contents slide instead of the next slide. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Action Button

29. 29 Present your first presentationContents Here’s what is discussed in this section: On-screen slide show Color and black and white overheads Handouts Speaker notes Publish on the Web This slide uses the Title Slide layout. In addition, a new color scheme was used to show that we’ve moved to a new section of the presentation. In addition to changing the color scheme, the little computer character on the Design Template has now changed. He now has a new monitor by his right-hand side instead of a palette. Refer to the notes on slide 3 for details about how and why this was done. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layout Color schemeThis slide uses the Title Slide layout. In addition, a new color scheme was used to show that we’ve moved to a new section of the presentation. In addition to changing the color scheme, the little computer character on the Design Template has now changed. He now has a new monitor by his right-hand side instead of a palette. Refer to the notes on slide 3 for details about how and why this was done. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layout Color scheme

30. 30 Present your first presentation Slide Show Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. “Build” your bullet points one by one by using animation. Animate diagrams and charts. Add transition effects between slides. Play sounds and movies. This slide uses the Bulleted Text slide layout. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Design template Color schemesThis slide uses the Bulleted Text slide layout. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Design template Color schemes

31. 31 Present your first presentation Overheads and paper slides Print in color, grayscale, or pure black and white Black and white preview. Preview what your black and white overheads and paper copies will look like by using the Grayscale Preview. This slide uses the Bulleted List slide layout. Refer to slide 7 to find out how we took the screen shots and inserted them into PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Insert picture Format picture This slide uses the Bulleted List slide layout. Refer to slide 7 to find out how we took the screen shots and inserted them into PowerPoint. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Insert picture Format picture

32. 32 Present your first presentation Handouts Print handouts for your meeting attendees. Choose how many slides you would like to print per page. This slide uses the Bulleted List slide layout. The drawings were created by using PowerPoint drawing tools. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layout Drawing PrintingThis slide uses the Bulleted List slide layout. The drawings were created by using PowerPoint drawing tools. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layout Drawing Printing

33. 33 Present your first presentation Notes Print your notes to refer to while you speak or to provide additional detail about the slide content. Preview how your notes pages will print from the View menu. This slide uses the Bulleted List slide layout. The graphics were created by using PowerPoint’s drawing tools, especially Basic AutoShapes and AutoShape Callouts. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Drawing AutoShapes PrintingThis slide uses the Bulleted List slide layout. The graphics were created by using PowerPoint’s drawing tools, especially Basic AutoShapes and AutoShape Callouts. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Drawing AutoShapes Printing

34. 34 Present your first presentation Publish on the Web Save your presentation as HTML Web pages and publish on the Web for others who missed your presentation. Your colleagues can view the Web presentation by using their Web browser. Open the HTML files in PowerPoint to update or change whenever you need to. This slide uses the Bulleted List slide layout. Learn more about these features by typing these word in the Office Assistant to go to the corresponding Help topic: Slide layout Web presentationThis slide uses the Bulleted List slide layout. Learn more about these features by typing these word in the Office Assistant to go to the corresponding Help topic: Slide layout Web presentation

35. 35 Present your first presentationSummary Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. Print overheads in color or black and white. Create and print handouts for your audience. Use speaker notes to refer to while you speak. Publish your presentation on the Web. This slide uses the Bulleted Text slide layout. Refer to the notes on slide 14 to see how the forward button was customized to jump to the Table of Contents slide instead of the next slide. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Action buttonsThis slide uses the Bulleted Text slide layout. Refer to the notes on slide 14 to see how the forward button was customized to jump to the Table of Contents slide instead of the next slide. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Action buttons

36. 36 Where to get more information Use the Office Assistant to get Help. The Office Assistant provides guidelines for great presentations and professional presenting, including advice from Dale Carnegie Training®. The Mactopia Web site has up-to-date information and free downloadable extras. On the Help menu, click Help on the Web. This slide uses the Title Slide layout. Refer to the notes on slide 3 to learn how we changed the colors. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layout Color schemeThis slide uses the Title Slide layout. Refer to the notes on slide 3 to learn how we changed the colors. Learn more about these features by typing these words in the Office Assistant to go to the corresponding Help topics: Slide layout Color scheme

37. 37 Tutorial Extras Open this presentation in PowerPoint and poke around to see what we did to create it. Look at the Notes pages for details on how we created this presentation. Print out the Notes pages so you have a handy reference to how this presentation was created. An action button on this slide links to a macro that will print out the entire presentation as a series of notes pages.An action button on this slide links to a macro that will print out the entire presentation as a series of notes pages.

38. 38 Get to know PowerPointViews: The Outline Pane The outline pane shows your presentation text without any graphics. Quickly type, edit, and reorganize your text. Resize the outline pane or click the Outline View button for a larger outline working area. Drag and drop slides or bullet points to rearrange them.

39. 39 Get to know PowerPointViews: The Slide Pane This pane shows how each individual slide in your presentation looks. Work in the slide pane to add graphics, text, charts, and other objects. Use the scroll bar to move to other slides in your presentation. Resize the slide pane or click the Slide View button for a larger slide working area.