Introduction to PowerPoint

1. This is an overview to introduce you to some PowerPoint basics. Originally created by Microsoft Modified by R. Hoag to make navigation easier for CST-133 Your Lab Packet provides you with boxes to capture some text that you will use in a later presentation. Carefully review all the slides – always wait for any animation before continuing . . . Introduction to PowerPoint 1

2. Introduction to PowerPointTable ofContents Get to know PowerPoint Create your first presentation Customize your first presentation Present your first presentation Where to get more help and tips 1 2 3 4 5 2

3. Get to know PowerPointPowerPoint Basics 1 • Each “page” in a presentation is called a slide. • You can have as many slides in your presentation as you need. 3

4. On screen presentations Web pages for web use Color and B&W overheads Color and B&W paper printouts 35 mm slides Audience handouts Speaker notes Get to know PowerPointWhat can you create? 4

5. Four Panes of the PowerPoint Window Task Pane Outline/ Slides Pane Slide Pane Notes Pane 5

6. Four Panes of the PowerPoint Window Outline/Slides Pane Click on Outline Tab to see outline of your presentation Click on Slides Tab to see thumbnail pictures of your presentation. Click on any slide in the list to jump to that slide. Outline/ Slides Pane 6

7. Four Panes of the PowerPoint Window Slide Pane Displays the active slide – work here to create your slide and add content and graphics. Go to “Next” and “Previous” slides by clicking on buttons in bottom right of Slide Pane. Slide Pane 7

8. Four Panes of the PowerPoint Window Task Pane Displays lists of tools you can use while creating your presentation. - Files to open - Templates - Slide Layouts - Clip Art - etc. Task Pane 8

9. Four Panes of the PowerPoint Window Notes Pane Add notes that can be used by a speaker during a presentation. Notes Pane 9

10. Views are ways of looking at and working on your presentation. There are different views to work in… Normal View Slide Sorter View Slide Show View Move between views by clicking on the 3 View buttons in the lower left part of the PowerPoint window. 1 2 • Lorem Ipsum • Tincidunt ut • Lorem Ipsum • Delor sit amet consectetuer • Nonummy nibh euismod • Tincidunt ut • Lorem Ipsum • Magna aliquam • Exerci tation • Nonummy nibh eui Exerci tation • Nonummy nibh eui 3 4 Delor sit amet consectetuer adipiscing elit sed diam Nonummy nibh euismod Get to know PowerPointViews ViewButtons 10

11. The text outline of your presentation is in the left pane. • Lorem Ipsum • Tincidunt ut • Lorem Ipsum • Delor sit amet consectetuer • Nonummy nibh euismod • Tincidunt ut • Lorem Ipsum • Magna aliquam • Exerci tation • Nonummy nibh eui 1 2 3 4 Get to know PowerPointViews: Normal View. . . 3 views in 1 The Task Pane may also appear over on the right. OutlinePane SlidePane • The current slide with all your graphics and objects is in the right pane. Exerci tation • Nonummy nibh eui • Notes appear in the small pane below the Slide Pane. Normal View Delor sit amet consectetuer adipiscing elit sed diam Nonummy nibh euismod NotesPane 11

12. Click the Slide Sorter View button to move to the Slide Sorter View. This view shows small thumbnail pictures of all the slides in your presentation. Select one or more slides and rearrange by dragging and dropping to the desired location. Get to know PowerPointViews: Slide Sorter View Slide Sorter View 14

13. Get to know PowerPoint Views: Slide Show View Slide Show View • Slide Show View is being used right now to view this presentation • Use Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. • Your presentation will run full screen with all animations and transitions. • Advance to the next slide with a mouse click, or move forward and backward using the cursor keys. 15

14. Get to know PowerPointSummary • You can create electronic slide shows, web pages, overheads, speaker notes and audience handouts with PowerPoint. • Your presentation is made up of multiple slides all in a single file. • Views provide different ways to view and work on your presentation. 16

15. 2 Create your first presentationContents Using the AutoContent Wizard --- if you’re not sure what to say or how to organize your first presentation. Starting your presentation from scratch --- if you know what you want to say. 1 2 17

16. In the Task Pane on the right, select AutoContent Wizard when you run PowerPoint for the first time The AutoContent Wizard creates a presentation with a title slide and several additional topic slides. It provides suggested content and organization for your presentation. Create your first presentationAutoContent Wizard Select the AutoContent Wizard 18

17. Follow the step-by-step instructions in the Wizard. When you finish, the AutoContent Wizard creates a presentation with a title slide and several additional topic slides. • Market Summary • Market Past, Present & Future • Review changes in market share, leadership, players, market shifts, costs, pricing, competition • Product Definition • Describe product/service being marketed Market Summary • Market Past, Present & Future • Review changes in market share, leadership, players, market shifts, costs, pricing, competition 2 1 Click to add notes 3 4 Create your first presentationAutoContent Wizard 19

18. Select the suggested text and replace it with your own words. Use the scroll bar to advance to the next slide. • Market Summary • Market Past, Present & Future • Review changes in market share, leadership, players, market shifts, costs, pricing, competition • Product Definition • Describe product/service being marketed 2 1 3 4 Create your first presentation AutoContent Wizard Delta College Market Summary • Market Past, Present & Future • Review changes in market share, leadership, players, market shifts, costs, pricing, competition Click to add notes 20

19. Create your first presentationAutoContent summary • Use the AutoContent Wizard to create a new presentation if you don’t know how to get started. • Replace the suggested text with your own words. 21

20. Choose Design Template from the Task Pane on the right to pick the look for your presentation. Click on different designs to preview them in the preview window until you find the one you would like. Create your first presentationStart from scratch Select Design Template 22

21. Next, click on the Format menu and click on Slide Layout to pick a layout. PowerPoint’s Slide Layouts take care of alignment and placement of text and objects on the slide Choose a Slide Layout that best matches the information you want to put on the new slide. Note that previous versions of PowerPoint called Slide Layouts “AutoLayouts.” If you see “AutoLayouts” in tutorials or in the lab packet, it means “Slide Layouts.” Create your first presentationStart from scratch PowerPoint’sSlide Layouts Scroll to see more Slide Layouts 23

22. Follow the on-screen instructions to click and type your text into the placeholders on the slides Bullets appear automatically Tab to indent (we call it demote) Select New Slide from the Insert Menu. View Insert Format New Slide… Ctrl+M Click to add title • Click to add text Create your first presentation Start from scratch TitlePlaceholder Bulleted Text Placeholder Insert NewSlide 24

23. Create your first presentationStart from scratch summary • Pick a look for your presentation • Pick a Slide Layout that matches the information you want to put on the new slide. • Type your title and text into the placeholders on the slides • Add additional slides 25

24. 3 Customize your first presentationContents Here’s what is discussed in this section: Choose a new look Add drawings and diagrams Add charts Add clip art Add your logo or make changes to every slide Add pictures, tables, organization charts, WordArt drawing objects, and multimedia 26

25. Design Templates are professionally designed looks that you can apply to your presentation at any time. Each Design Template contains the master slides which control elements like background design, colors, fonts, bullet styles and font size. Select Apply Design Template from the Format Menu to preview and select a new design for your entire presentation. The content of your presentation does not change. Customize your first presentation Choose a new look The same presentation with 4 different Design Templates applied 27

26. A color scheme is a set of 8 coordinated colors for titles, text and graphics. Each design template has several color schemes to choose from. Select a new color scheme for some or all of the slides in your presentation. Customize your first presentation Choose a new look The same design template with different color schemes applied. 28

27. Customize your first presentation Add a drawing or diagram • Use PowerPoint AutoShapes to create diagrams and drawings. • Click on the shape and type. Text is automatically attached to the shape. Just click and type 29

28. Insert a new slide and select a layout with a chart. Double click the chart placeholder to create your chart. Replace the sample data with your data. Click outside the chart on your slide to return to PowerPoint. Double click on your chart to edit it again. 90 x 80 A B C D 70 East 20.4 27.4 90 20.4 1 60 2 West 30.6 38.6 34.6 31.6 North 45.9 46.9 45 43.9 3 50 4 40 5 30 20 10 0 Customize your first presentation Add a chart 42 30

29. Customize your first presentation Add clip art 3 • Click the Insert Clip Art button to access the clip art collection. • Select from hundreds of images. • You can move and resize the clip art on your slide. • There are hundreds of clip art pictures on the Microsoft Office CD and on the Web. 31

30. Customize your first presentationAdd your logo or change every slide • Use the Slide Master when you want to add or change something on every slide. • Master slides hold the formatting information for the title, text, bullets, and background items which appear on every slide of your presentation. 32

31. Lorem Ipsum Delor Consectetuer Suscipit lobortis Aliquip Com Ea ut Nisl • Delor sit amet consectetuer adipiscing elit sed diam • Nonummy nibh euismod • Tincidunt ut • Laoreet dolore • Magna aliquam • Exerci tation ullamcorper suscipit And the logo appears on each slide And the logo appears on each slide And the logo appears on each slide …and the logo appears on each slide • Nonummy nibh euismod • Sit amet adipiscing • Elit sed diam • Lorum ipsum • Exerci tation ullamcorper suscipit • Magna aliquam • Dolore laoreet • Ut tincidunt • Suscipit lobortis • Exerci tation ullamcorper suscipit • Magna aliquam • Dolore laoreet • Ut tincidunt Click to edit Master title style • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level Customize your first presentationAdd your logo or change every slide • On the View menu, choose Master, and then click Slide Master. Insert your company logo on the Slide Master where you would like it to appear. • Return to your slides when you are finished working on the master. Add your logo to the master... 33

32. Customize your first presentation Add other graphics • Add a lot of other objects to your slides • Pictures • Organization charts • Tables • WordArt drawing objects • Multimedia • Movies and sounds • Narration WordArt 34

33. Customize your first presentationSummary • Choose a new look for your presentation • Add drawings and diagrams, charts and clip art to your slides. • Add your logo or make changes to every slide. • Add pictures, organization charts, WordArt drawing objects, tables and multimedia. 35

34. 4 Present your first presentationContents Here’s what is discussed in this section: On-screen slide show Color and black and white overheads Handouts Speaker Notes Publish on the Web 36

35. Present your first presentation Slide Show • Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. • “Build” your bullet points one by one using animation. • Animate diagrams and charts. • Add transition effects between slides. • Play sounds and movies. 37

36. Present your first presentation Overheads and paper slides • Print in color, grayscale, or pure black and white • Black and white preview. • Preview what your black and white overheads and paper copies will look like using the Grayscale Preview. Color Grayscale 38

37. Present your first presentation Handouts • Print handouts for your meeting attendees. • You can choose how many slides you would like to print per page. 39

38. Present your first presentation Notes • Print your notes to refer to while you speak or to provide additional detail about the slide content. • Preview how your notes pages will print from the View menu. Image of slide Notes 40

39. Present your first presentation Publish on the Web • Save your presentation as HTML Web pages and publish on the Web for others who missed your presentation. • Your colleagues can view the Web presentation using their Web browser. • Open the HTML files in PowerPoint to update or change whenever you need to. 41

40. Present your first presentationSummary • Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. • Print overheads in color or black and white • Create and print handouts for your audience • Use speaker notes to refer to while you speak • Publish your presentation on the Web 42

41. 5 Where to get more information Use the Office Assistant to get Help. The Office Assistant provides guidelines for great presentations and professional presenting, including advice from Dale Carnegie Training®. The Microsoft Office Update web site has up-to-date information and free downloadable extras. On the Help menu, click Office on the Web. 43

42. T H E E N D You should have recorded information from 8 slides of this tutorial. After you leave this tutorial, you will have the AutoContent Wizard create a presentation for you – consisting of 9 slides. You’ll create a title slide and then use the info you wrote down for the rest of the slides. 44