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Shipping Bill Demo

Shipping Bill Demo Role of Unit Maker/CHA user Preparation of a Shipping Bill Submission of Shipping Bill to Unit Approver Printing of Physical Copy of Shipping Bill Printing of Physical Copy of GR Form 2. Role of Unit Approver Verification of Shipping Bill

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Shipping Bill Demo

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  1. Shipping Bill Demo • Role of Unit Maker/CHA user • Preparation of a Shipping Bill • Submission of Shipping Bill to Unit Approver • Printing of Physical Copy of Shipping Bill • Printing of Physical Copy of GR Form 2. Role of Unit Approver • Verification of Shipping Bill • Submission of Shipping Bill to customs • Shipment Success • Payment of Shipping Bill • Handling Query raised by DC Customs 3. Role of DC Customs Officials • Assessment of Shipping Bill

  2. Preparation of Shipping Bill by Unit Maker/CHA user

  3. Click on “Search Picker” to search for the Customs House Code Click on “Shipping Bill Form” Select Type of Exporter from drop down User has to fill Consignee Details Preparation of Shipping Bill by Unit Maker/CHA

  4. Continuation of ‘General Details ‘Tab Tick if no Foreign Exchange involved Click on Save after entering the details Preparation of Shipping Bill by Unit Maker/CHA

  5. On saving the Shipping Bill, a Unique Request id is generated The shipment details are to be entered in this tab Mode of transport has to be selected Preparation of Shipping Bill by Unit Maker/CHA

  6. If Mode of Transport is Air, Airway Bill details to be entered Click on Save button after entering the details Preparation of Shipping Bill by Unit Maker/CHA

  7. If Mode of Transport is Sea/Land. enter Bill of Lading Details Preparation of Shipping Bill by Unit Maker/CHA

  8. The Invoice Details have to be entered in this section Click on ‘Add’ button to add Invoice details To adjust the net realizable value If ‘No’ , Buyer details has to be entered. Else, the buyer details will be auto populated Preparation of Shipping Bill by Unit Maker/CHA

  9. Continuation of ‘ Invoice Details’ Tab The Applicable Charges details have to be entered The Charges can be specified either in terms of rates (%) or Amounts. On selection of Currency, Exchange rates shall be auto populated Click on Save after entering the details Preparation of Shipping Bill by Unit Maker/CHA

  10. Continuation of ‘ Invoice Details’ Tab The Invoice which is saved will be displayed here. By Clicking on Delete button the selected invoice can be deleted Multiple Invoices can be added by clicking on ‘Add’ button Preparation of Shipping Bill by Unit Maker/CHA

  11. The item details corresponding to the invoice can also be uploaded from excel sheet . The format in which the excel sheet to be prepared is provided in the website After adding Invoice, click here for uploading the file containing the item details The user may also upload the invoice / packing list in excel format from here Preparation of Shipping Bill by Unit Maker/CHA

  12. The Item Details have to be added in this section The list of invoices (added through ‘Invoice Details’ tab) is displayed here. The user has to select the invoice to add items in it The user has to select an Invoice by ticking here Multiple Items can be added by clicking on ‘Add’ button Preparation of Shipping Bill by Unit Maker/CHA

  13. Continuation of ‘Item Details ‘ Tab The user can search for RITC/ITCHS code by clicking here As a user clicks on the search icon besides RITC/ITCHS Code field, the search section opens Preparation of Shipping Bill by Unit Maker/CHA

  14. User has to enter the first 4 digits of a RITC No. & click here to search for the RITC No As User clicks on search button, all item codes starting with those 4 digits are displayed here User can select a RITC No. by clicking here The user can close the Search Section by clicking here User can view the description of any item code & then select appropriate RITC No.

  15. Continuation of ‘Item Details ‘ Tab Select if applicable Tick if applicable Multiple CESS details can be added by using ‘Add’ button Click on Save Tick if applicable Multiple Job Work Details can be added by using Add button Click on Save Preparation of Shipping Bill by Unit Maker/CHA

  16. Tick if applicable Continuation of ‘Item Details ‘ Tab Multiple License details can be added by using Add button Click on Save Tick if applicable Tick if applicable Click on Save Preparation of Shipping Bill by Unit Maker/CHA

  17. Continuation of ‘Item Details ‘ Tab The Item which is saved will be displayed here. Multiple Items can be added by clicking on ‘Add’ button By Clicking on Delete button the selected item can be deleted . Preparation of Shipping Bill by Unit Maker/CHA

  18. The Item which are added will be displayed here. The Item which is saved will be displayed here. Preparation of Shipping Bill by Unit Maker/CHA

  19. The Item which is saved will be displayed here. If there are many items in a shipping Bill, user can choose to consolidate items based on RITC No & Unit of Measurement for the purpose of printing the Shipping Bill. This facility has been provided so that the shipping bill print out can be generated in lesser no. of pages. The user can consolidate items by clicking on Consolidate Items checkbox Preparation of Shipping Bill by Unit Maker/CHA

  20. The user will have to enter the Item Description for consolidated Item which will be printed on Shipping Bill After entering the Item Description click on save button If user ticks as “Consolidate”, Based on RITC & Unit Of Measurement, the Items will be consolidated by the system & displayed in this page Preparation of Shipping Bill by Unit Maker/CHA

  21. After saving the details click on proceed button to go to confirmation screen Preparation of Shipping Bill by Unit Maker/CHA

  22. Submission of Shipping Bill by Unit Maker/CHA User to Unit Approver

  23. After preparing the Shipping Bill & checking the calculations, the Unit Maker /CHA user may submit the Shipping Bill to Unit Approver click here to submit the Shipping Bill to Unit Approver Submission of Shipping Bill by Unit Maker/CHA to Unit Approver

  24. After clicking on ‘Submit’ button, Confirmation screen appears Submission of Shipping Bill by Unit Maker/CHA to Unit Approver

  25. Continuation of Confirmation screen The contents of the entire Shipping Bill is displayed to help the user to confirm submission User can click on Back button if he wants to change the item description Click here to submit the Shipping Bill to ‘Unit Approver User’ Submission of Shipping Bill by Unit Maker/CHA to Unit Approver

  26. If Unit Maker/CHA User prepares a Shipping Bill but does not submit, the Shipping Bill will remain in his Inbox User can click on Request Id to view contents of Shipping Bill Submission of Shipping Bill by Unit Maker/CHA to Unit Approver

  27. Submission of Shipping Bill by Unit Approver to DC Customs

  28. This is Unit Approvers Inbox Click here to open the request As a Unit Maker or CHA user submits the Shipping Bill, it comes to Unit Approver’s Inbox Submission of Shipping Bill by Unit Approver to Customs

  29. This is Unit Approvers Inbox Click here to open the request As a Unit Maker or CHA user submits the Shipping Bill, it comes to Unit Approver’s Inbox Submission of Shipping Bill by Unit Approver to Customs

  30. Unit Approver can view and edit the entire Shipping Bill Submission of Shipping Bill by Unit Approver to Customs

  31. Continuation of ‘General Details’ Tab Unit Approver may 1. Cancel the Shipping Bill or 2. Send back the Shipping Bill to user who has prepared it or 3. Submit the Shipping Bill to DC Customs These are the Action options available to Unit Approver After selecting “Request Status”, click on Submit Submission of Shipping Bill by Unit Approver to Customs

  32. After clicking on Submit button, Confirmation Screen appears Click here to submit the Shipping Bill to DC Customs Submission of Shipping Bill by Unit Approver to Customs

  33. Payment of Shipping Bill by Unit Approver

  34. Shipping Bill

  35. 251000015232

  36. Printing of Shipping Bill for submission to DC Customs

  37. To print , search for the Shipping Bill through ’Search Request’ link & Open the Shipping Bill by clicking on Request id Upon successful submission of a form by the Unit Approver for the first time, a Shipping bill No. & Date is generated. Print of Shipping Bill can be obtained by Unit maker or CHA user or Unit Approver Printing of Shipping Bill

  38. Click here to print the Shipping Bill Printing of Shipping Bill

  39. Select ‘1’ to print Trial Copy Select ‘3’ to print 3 copies Select ‘5’ to print 5 copies for submission to DC Customs Printing of Shipping Bill

  40. This is the original copy of the Shipping Bill for submission to customs. The duplicate, triplicate copies are also generated in this same page. User can view the same by scrolling This is SB No. generated by the system after submission of Shipping Bill to Customs Printing of Shipping Bill

  41. Printing of GR Form for submission to DC Customs

  42. To print , search for the Shipping Bill through ’Search Request’ link & Open the Shipping Bill by clicking on Request id Print of GR Form can be obtained by Unit maker or CHA user or Unit Approver Printing of GR Form

  43. Click here to print the GR Form Printing of GR Form

  44. This is the original copy of the GR Form for submission to customs. This is the original copy of the GR Form for submission to customs.

  45. Assessmentof Shipping Billby DC Customs • As Unit Approver submits the Shipping Bill online, DC Customs will be able to view it • The DC Customs officials shall assess the Shipping Billonly after receipt of the physical copies of the Shipping Bill(print obtained from SEZ Online System) along with the supporting documents • Assessing Officer will assess & update the status of Shipping Billin SEZ Online System & also affix his signature & stamp on physical copies of the Shipping Bill. • Let Export would be granted by either the Customs Assessor or the Authorized Officer

  46. Shipment Success • As DC Customs grants ‘Let Export’, the Shipping bill will come back to the inbox of the Unit Approver in SEZ Online system • The unit Approver has to enter the EGM Details of the export & update the status of the Shipping Bill as “Shipment Success” and submit the request • The Shipping Bill then, moves to DC Customs for issuance of Proof of Export.

  47. This is Unit Approvers Inbox Click here to open the request The status of the request will be ‘Let Export’ Shipment Success

  48. Enter mandatory EGM Details After entering mandatory EGM Details click on save button to save the details Shipment Success

  49. Select status as Shipment Success and submit the request Shipment Success

  50. Handling Query raised by DC Customs • If the Customs Assessing Officer finds a discrepancy or needs a clarification with respect to the Shipping Bill, he may raise a ‘Query’ • If Customs Assessing Officer raises a query, the Shipping Bill will go back to Unit Approver • The Unit Approver can view the Shipping Bill from his Inbox & reply to the ‘Query’. The unit will also be able to edit the Shipping Bill 1.Submit Unit Approver Customs Assessor 2.Raise Query 3.Query Response

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