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Multi-Unit, Multi-Branch Presentation Team

Multi-Unit, Multi-Branch Presentation Team. John VanWalleghem Director, Research and Planning Branch Larry Budzinski Consultant, School Support Unit, Program and Student Services Branch Ken Horton Consultant, Assessment and Evaluation Branch Lorna Martin

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Multi-Unit, Multi-Branch Presentation Team

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  1. Multi-Unit, Multi-Branch Presentation Team • John VanWalleghem Director, Research and Planning Branch • Larry Budzinski Consultant, School Support Unit, Program and Student Services Branch • Ken Horton Consultant, Assessment and Evaluation Branch • Lorna Martin Consultant, School Support Unit, Program and Student Services Branch • Jacqueline Gosselin Coordinatrice, Bureau de l’éducation française • Marilyn Robinson Consultant, School Support Unit, Program and Student Services Branch

  2. School-based Planning and Reporting • designed as a resource guide • collaborative response to province-wide request for comprehensive information on planning and reporting • based on pilot program of 12 school divisions, consultations, and workshops • created by development team of principals, student services administrators, and superintendents • based on effective planning and reporting processes already occurring in Manitoba

  3. Document Development across the Province Winnipeg Area General Manitoba Locations of development team/ document reviewers

  4. School Planning Requirements

  5. Benefits of School-based Planning A systemic process for identifying, monitoring, adjusting, evaluating, and communicating school activities that enhance • student achievement • school improvement • responsibility • accountability

  6. School-based Planning Helps school communities to • identify priorities and outcomes that enhance the success of all learners • modify current programming, strategies, and initiatives to improve results • identify desired results that are currently not being addressed • develop programming for delivering new results to new purposes • address how various services and programming will support school-wide priorities

  7. School/Division Plans The Division Plan, Comprehensive School Plan, and Annual School Plan all flow from the same priorities and processes.

  8. Comprehensive School Plan Provides information about • procedures • policies • staffing • outcomes over several years

  9. Annual School Plan Focuses on • key priorities • outcomes for a given year • strategies • tools Links • division/district priorities to school • student services priorities to class/school plan • individual/class priorities to school plan

  10. Multi-Level Planning Provincial Planning (K-S4 Agenda) Priorities Priorities Divisional Planning School Planning Classroom Planning Plans Individual Planning

  11. Step 1 Preparation (Visioning and Identifying Needs) • Forming a planning team • Identifying strengths and areas for improvement, monitoring, and/or evaluation • Identifying educational priorities (including linkages to divisional and provincial priorities) • Selecting strategies to achieve priorities and outcomes

  12. Step 2 Identifying Data Sources and Data Collection • Conducting a needs assessment (formal/informal) • Identifying data sources and indicator categories • Linking needs to available data • Selecting and/or creating measurement instruments (formal/informal) • Timetabling (creating a schedule for planning, data collection, and communication) • Collecting data

  13. Data to Support School Improvement • Quantitative (numbers) e.g., test scores, statistics, provincial results • Qualitative (descriptors) e.g., questionnaires, interviews, observations • Intuitive (perceptions) e.g., anecdotal reports, impressions, judgments

  14. Step 3 Identifying Data Sources and Data Collection • Identifying priorities and outcomes that emerge from data • Obtaining plan feedback and support • Writing SMART outcomes based on data

  15. WISDOM KNOWLEDGE INFORMATION DATA Data-Informed Planning

  16. Making Sense of Data and Using Sensible Data Methods of Presentation • Narrative (provide interpretation, highlight descriptive data, reveal significant features) • Tables (illustrate quantitative aspects, show relationships and comparisons) • Graphs and Charts (illustrate qualitative aspects, show relative patterns, magnitude, trends, rates of growth or change)

  17. Steps 4 and 5 Drafting the School Plan Sharing the Draft Plan and Finalizing the Plan • Drafting a school mission statement, priorities, profile, outcomes, PD activities, parental and community involvement initiatives, budget summary, detailed outcome information for previous year • Checking for comprehensiveness • Editing/proofreading (using plain language) • Obtaining plan approval by school community and school board • Writing the final document

  18. Commonly used Commercial Software Packages for Data Analysis • Non-statistical: Trevlac, Maplewood, EXCEL, QUATRO, MSACCESS, FOXPRO • Statistical: Gradekeeper, MINITAB, SPSS, SAS, S and SPLUS, STATA, MBDP, STATISTICA • Qualitative: NVIVO and NuList (sorts/classifies) • Other

  19. Annual School Plans • School mission statement • School profile • Planning process • Division/district priorities • School priorities for the current year • Results of expected outcomes from the previous year • Outcomes for the current year, including strategies, indicators, and supportive data sources

  20. Step 6 School Planning Report • Completing the provincial template or summarizing the contents of the Annual School Plan • Linking the School Planning Report to the Student Services Report • Linking the School Planning Report to the Division Planning Report

  21. School Planning Report • Identification • School Profile • Planning Process • Division/District Priorities • Previous Year’s Report (outcomes and results) • Current Year’s Plan (expected outcomes, strategies, indicators, data sources)

  22. Steps 7 and 8 Drafting the Community Report Sharing the Draft Plan and Finalizing the Report • Creating a Community Report reflecting key outcomes and priorities from the School Plan that are of particular interest to parents • Including contextual information (e.g., school profile, priorities, community involvement) • Checking for completeness • Editing/proofreading (using plain language) • Obtaining plan approval by school community and school board • Writing the final Community Report • Sharing the document with school staff prior to distribution of the report

  23. Community Report Purpose (based on the Annual School Plan’s outcomes) : • celebrate the success of students within their learning environment • monitor school growth • involve and inform parents and communities • contribute to continual school planning

  24. Community Report: Sample Contents Link the school planning process with the community reporting process : • School context • School and community resources • Expected outcomes • Strategies • Results Reformulated into parent-friendly language and a visually appealing format, the Community Report brings the Annual School Plan to life for parents and the broader community

  25. The Future of Planning and Reporting “Accountability…means taking the information and using it to make judgments — about quality, about how good is good enough, and most importantly, about how to make changes that will enhance and extend students learning, for all children.” Lorna Earl

  26. Multi-Level Reporting • Provincial Reporting • Annual Report on Student Outcomes • Divisional Reporting • Divisional Planning Report • Categorical Grant Reports (e.g., AAA, EDCI) • Student Services Report • Numeracy Report Priorities • School Reporting • Community Report • School Planning Report Plans • Classroom Reporting • Class Profile • Individual Reporting • Interim Report Cards • Term/Semester Report Cards • IEP Progress Reports • BIP Progress Reports

  27. Evolution of Planning and Reporting Creating a seamless continuum of planning and reporting takes established procedures and experience….just as it takes time to develop as a teacher, it takes time to develop as a planning team.

  28. Jigsaw Activity Division Teams • Study groups, Sections 2, 3, 4 of document • 30 minute study group on one section • present overview to “home” group • questions and wrap-up

  29. Supporting and Mentoring As educators, we all hold within us the capacity to teach others and learn from others. Networking among teachers, schools, and division/district planning teams provides essential support, reduces frustration, and facilitates positive change.

  30. Supporting Change Support for School Planning and Reporting is available by contacting: Research and Planning Branch (204)945-0350 or toll free 1 800 282-8069, ext. 0350

  31. Afternoon Workshop COLLABORATION, TEAM WORK, PLANNING • planning (60 minutes) • reporting to large group (30 minutes) • closure activity (15 minutes)

  32. Afternoon Workshop • Divisional Teams design a Presentation/Workshop • Purpose: Familiarize intended audience with the document • Adapt MECY format to the type of planning occurring in your schools today • Stress one or more of the 8 Planning and Reporting Steps • Provide activities for your participants to process and internalize the content MECY Staff will circulate to assist you during your development phase

  33. Afternoon Workshop • Performance Task:Each Divisional Team shares an overview of their presentation to the large group. Ideas may be shared, adapted, and stolen by all members for the betterment of humankind (30 min.) • Wrap up and Evaluation ( 15 Min)

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