Advanced Powerpoint

1. Advanced Powerpoint Presentation – Balance Clip Art – Sound

2. Many people find controlling a slide show with  keystrokes easier than dealing with the mouse during  a presentation.   Here is a list of the keys you would use during a  presentation. If you use PowerPoint, use the following keystrokes:   To go to the next slide, press Page Down, or the right arrow key. To go to the previous slide, press Page Up, or  the left arrow key. Press S to stop the show temporarily and press S again to restart it.  Press Esc to terminate the slide show.  Press Esc to terminate the show. COMPETE CONTROL

3. Many presenters seem to be unaware how easy it is to create an unbalanced slide inadvertently. For example, suppose you create a slide with two equal-size objects--a white rectangle on the left and a  black rectangle on the right. Since both objects are the same size, you may think the slide is balanced.  But the dark rectangle looks heavier than the white, so the slide is unbalanced.   When this sort of thing happens, an audience may feel that something is not quite right, without being able to point out exactly what it is. I suggest that all presenters rehearse before a small audience, and  always pay attention to anyone who tells you that something is not quite right. When this happens, look for those subtly unbalanced slides. KEEP IT BALANCED

4. Is it possible to change the background of a single slide? It seems that every  time I try this, all the slide backgrounds get changed.   Yes, you can change a single slide's background. Just go to the slide you want to change and choose Format, Background.  In PowerPoint, all you have to do is navigate to the slide you want to change and choose Format, Background.  When the Background dialog box opens, click the arrow at the right side of the Background Fill list box. When the list expands, select from More Colors or Fill Effects. After you make your selections, click OK to close the dialog box. Back in Background, click Apply to apply the choices only to the current slide and  close the dialog box. CHANGING A SINGLE SLIDE

5. Most new users seem to concentrate mostly on slide shows. If designed correctly, the slide show is only part of a  presentation--and in many cases, the slide show is a very small part of a presentation. For the best possible presentation, don't spend all your time  worrying about a ten-minute slide show, if your total presentation lasts an hour.  Another mistake that many new presenters make is to put almost everything they intend to say on the  slides. This is a terrible mistake. Always use the slides  to provide a GUIDE. Don't try to crowd in too much text. You should provide most of the material yourself.  A slide show without a significant verbal presentation  seems cold and mechanical. SLIDE SHOWS AND PRESENTATIONS  

6. Make a Copy - ClipartInsert, picture, clipart Copy Ctrl-C Paste Ctrl-V

7. IMPORTInsert – Picture – From File

8. You can very easily create a PowerPoint slide so that your clip art will appear to put itself together when you open the slide. To see how this works, run PowerPoint and open a blank slide. Choose Insert, Picture, ClipArt; select a picture; and click Insert to place it on your slide.  Size the picture to suit your needs and, while the picture is still selected, choose Draw, Ungroup. When the dialog box opens asking if you are sure, click Yes.  Now, don't click anywhere because you'll deselect all the individual pieces if you do. Choose Slide Show,  Custom Animation. When the Custom Animation dialog box opens, select Appear from the Entry Animation drop-down list.   Now, click the Timing tab and select the Animate and  Automatically options. Set the spin box to zero seconds (the default) and click OK. You can run the slide show now to see how your new animation looks. Simply choose Slide Show, View  Show. Note: If your object's animation is too slow, go back to the Custom Animation dialog box and select another type of animation. Peek From Bottom is a good one for small pictures with few pieces. Appear is best for large pictures with many pieces. Try some other types of animation to see which offer the best effect for your slide. SOME CLIP ART ANIMATION

9. "Is it possible to animate the individual components of a chart in PowerPoint? I imported an Excel chart into a PowerPoint slide and would like to animate each bar in the chart. I have been trying to do this, and all I get is the entire chart."   To do this, you must first ungroup the chart. Select the chart and choose Draw, Ungroup. Now  press Ctrl-A to select all the components. Next  right-click one of the bars and choose Custom Animation. Click the Timing tab and select Animate.  Select the components to animate, then click the Effects tab. Select the animation effect you want for each component. After you make all your selections, click OK to close the dialog box and apply your settings.  To run the slide show, choose Slide Show, View Show. ANIMATE THE CHART

10. The presentation program that we deal with has a nice supply of ClipArt. But although the ClipArt has a lot of variety and is very convenient to use, you should always ask yourself if ClipArt is appropriate for your intended audience. Consider this: ClipArt is, for the most part, a collection of cartoons, which may not always be appropriate for your presentation. If you have any doubts, try to get some objective opinions before you add the ClipArt. If you decide you need something more sophisticated for your presentation, consider inserting photographs instead. IS CLIPART APPROPRIATE FOR YOUR PRESENTATION?

11. As much as presentation software has helped us, it has also hurt to some degree. Years ago, we used flip charts and made most of our own drawings. In many presentations, we still find this the best approach.  When you don't need to present a slide show to a very formal audience, try making your own drawings.  The audience will love it. Even if you aren't an artist, you can draw trucks, cars, stick people, and so forth. In fact, drawing simple figures is much easier when you use one of the modern presentation programs. Give this a try--you'll have fun, and so will your audiences. MAKE YOUR OWN DRAWINGS

12. Could you explain how to add a shadow to text in PowerPoint Slides? Select the text and choose Format, Font. When the Font dialog box opens, select the Shadow check box and click OK to apply your selection and close the dialog box.   Underline – Shadow – Emboss - Color ADD A SHADOW

13. When you make a presentation before an audience, it is important to find out if everyone in the audience can hear you. In my experience, if you ask, 'Can everyone hear me?' you will get no  response--because most people are either too polite  to respond or don't want to call attention to themselves in what they may consider a negative manner. I find that I do much better if I ask, 'Should I speak a bit louder?' When I ask this question, I frequently see a few people at the back of the audience nod their heads. MAKE SURE EVERYONE CAN HEAR YOU

14. SOUND • Insert – Movie and Sound – • Sound from File – clap

15. "I often use charts in my PowerPoint presentations. I  usually have to take the time to set the chart colors to something more reasonable than the PowerPoint  defaults. Is there some way to change the default  chart colors?"   Yes, there is. To change the default slide colors (not just the chart colors), run PowerPoint and choose Format, Slide Color Scheme. When the Color Scheme  dialog box opens, click the Standard tab, where you'll find seven predefined schemes. These schemes  determine the colors that apply to charts and so forth.  You can choose from one of the seven, then click  Apply to use it on the current slide or Apply To All to  use it throughout the slide show.  If you don't care for any of the standard color schemes, click the Custom tab. On the Custom page,  you can design your own color scheme. All you have to do is click on each element and choose a color.  When you're finished, click Add As Standard Scheme if you want to keep your new design. In any case, you can click Apply or Apply To All to accept the scheme.   A NEW SET OF COLORS