1 / 42

Detailed description of your H2020 project

Detailed description of your H2020 project. Description of the a ction (Annex 1) Estimated budget for the action ( Annex 2). Ulrich Genschel European Commission DG RTD CSC J3 8 September 2015. Contents. Overview Objectives, timing, general aspects

bart
Download Presentation

Detailed description of your H2020 project

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Detailed description of your H2020 project Description of the action (Annex 1)Estimated budget for the action (Annex 2) Ulrich Genschel European Commission DG RTD CSC J3 8 September 2015

  2. Contents • Overview • Objectives, timing, general aspects • How to complete the 'description of the action' (Annex 1) • Part A (online forms) • Part B (narrative part, Word template) • How to complete the 'estimated budget of the action' (Annex 2) • Online forms

  3. Objectives of grantpreparation • Transfer information from the proposal to the grant agreement • Collect additional information not present in the proposal (e.g. budget details, third parties) • Ensure consistency between proposal and grant agreement if applicable, also: • Implement any requirements from an ethics review or security scrutiny

  4. Timing grantagreement data (GA data) Invitation + ESR Grant signature 3 months max. 3 weeks ~1 week 2 weeks PO consortium consortium submit GA data remaining issues (if any) submit GA data (final)

  5. GRANT AGREEMENT DATA Project Officer Consortium sum of scientific/technical, budgetary, administrative, and legal information on your project Annex 1, description of the action (project description) core grant agreement Annex 2, budget other annexes

  6. Possible changes to your project • Successful proposals are expected to be mature and ready to be implemented. • No substantial changes are allowed between your proposal and your project. • Optional changes: • Obvious errors or inconsistencies may be removed • You may correct shortcomings identified by the experts in the ESR (but you are not obliged to do so) • Necessary changes (can) follow from: • Ethics review or security scrutiny • Removal or replacement of a participant (if agreed) • Change of administrative aspects (e.g., the legal status of a participant can affect the budget)

  7. Description of the Action (DoA) • is a detailed description of how the project will be carried out • follows the structure of the proposal, also comprising Parts A & B • Part A is partially pre-filled with proposal data. The remaining information is entered through online forms. • Part B is the narrative description of your project. It is generated from Part B of the proposal. It is uploaded as a PDF.

  8. Instructions for generating the DoA • to generate DoA-Part B from Proposal-Part B • available online during grant preparation

  9. DoA – Part A Complete online forms (Participant Portal) • 1.1 – The project summary (automated, proposal table A1) • 1.2 – The list of beneficiaries (automated, proposal table A2) • 1.3 – Work plan tables – Detailed implementation • 1.3.1 WT1 List of work packages (based on Proposal table 3.1b) • 1.3.2 WT2 List of deliverables (based on Proposal table 3.1c) • 1.3.3 WT3 Work package descriptions (based on Proposal table 3.1a) • 1.3.4 WT4 List of milestones (based on Proposal table 3.2a) • 1.3.5 WT5 Critical risks and mitigation actions (based on Proposal table 3.2b) • 1.3.6 WT6 Summary of project efforts in person months (based on Proposal table 3.5a) • 1.3.7 WT7 Tentative schedule of project reviews (set by project officer)

  10. DoA – Part B Start from Part B of your proposal, transform into Part B of the DoA …

  11. DoA – Part B (cont.) … update as necessary, convert to PDF, and upload

  12. DoA – resulting structure of Part B same numbering, same headings as in the proposal etc. …

  13. Other points to watch • Avoid repetition of information • E.g., no duplication between work plan tables (Part A) and free text (Part B) • All information should appear in one, findable, place only • Ethics and security

  14. Ethics review and security scrutiny • Your proposal will be subject to an ethics review and may be subject to security scrutiny • The results must be implemented in the grant agreement • 'Ethics requirements' (if any) are binding and • may necessitate changes in the DoA • may become 'ethics deliverables' (e.g. to submit local/national certificates or reports) • Security requirements (if any) are in the Security Aspect Letter • SAL is annexed to the grant agreement

  15. Revised Article 34.2activities raising ethical issues Supporting documents must be kept on file and be submitted upon request • No more obligation to submit alllegally required documentation related to ethical issues Ethics requirements may • become ethics deliverables (standard way to request supporting documents) • require an update of the DoA (e.g. additional justification, changes to methodology, or merely as a reminder) • not be needed in the light of the revised Article 34.2

  16. Complete Annexes 1 and 2 at the Participant Portal

  17. Start screen

  18. Project summary 123456 ( ABCDE ) 123456 ( ABCDE ) Project Officer NAME (CNECT/H/xx)

  19. Iconsused No missing information Missing information: blocking For information only Missing information: not blocking at this point

  20. Validation function

  21. Beneficiary data are imported fromyourproposal reorder beneficiaries by drag & drop

  22. Project representatives are imported for eachbeneficiary: check and update if necessary

  23. Add the department(s) carrying out the work for eachbeneficiary

  24. Addlinked 3rd parties (if any) for eachbeneficiary NB: Linked 3rd parties need to register and are validated like beneficiaries.

  25. Select bankaccount (coordinatoronly)

  26. Specify the project'sstart date Othergeneral information isimported(title, abstract, …) NB: If you choose a fixed start date you will need to provide a justification

  27. Reportingperiods willbecompleted by the projectofficer

  28. Grant agreement information (readonly)

  29. Grant agreement options (readonly)

  30. Budget tables are imported: check and update if needed

  31. Add budget details of linked 3rd parties (if any) NB: In the proposal, you specified a cumulative budget for each beneficiary and its linked 3rd parties. In the grant agreement, this must be resolved into separate budgets. The sum remains unchanged.

  32. Financial information - check budget table - prefinancingamountis for information

  33. Legal & financialoverview(readonly)

  34. Addwork packages from Part B of yourproposal reorder work packages by drag & drop

  35. Adddeliverables from Part B of yourproposal reorder deliverables by drag & drop

  36. Addmilestones from Part B of yourproposal

  37. Project reviews (indicative) will be completed by the project officer

  38. Risks and mitigation measures from Part B of yourproposal

  39. Ethicsscreen(readonly) 123456 ( ABCDE ) Report from independent ethics advisors aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa

  40. UploadAnnex 1, Part B (pdf) Project 123456 (Example)

  41. Signature

  42. More information available at the Participant Portal • Guide for Grant Agreement Preparation • http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/gap/h2020-guide-gap_en.pdf • http://ec.europa.eu/research/participants/docs/h2020-funding-guide/grants/from-evaluation-to-grant-signature/grant-preparation_en.htm • https://webgate.ec.europa.eu/fpfis/wikis/display/ECResearchGMS/1.+Grant+Management+Services+tool

More Related