College of DuPage Tournament Coaches’ Meeting February 20, 2013

1. College of DuPage TournamentCoaches’ MeetingFebruary 20, 2013

2. Introductions Teams, Awards and Advancement Campus and Parking Registration Impound Coach Info Schedules and Forms Miscellaneous Contacts and Website Info Agenda

3. State Directors Joe Simmons and Michele Chapman-Simmons CODRegional Team Sandy Bauer Christy Cook Val Goldstein Anna Gay Danice McGrath Introductions

4. Division C • 15 Varsity & 11 JV • Medals • Varsity 1st – 6th • JV 1st – 4th • State Bids - 7 Division B 14 Varsity & 9 JV Medals Varsity 1st – 6th JV 1st – 3rd State Bids - 7 Teams, Awards & Advancement

5. Drop off students near SRC and College Lot 3 (there is a circle drive where buses can drop off) Teams enter BIC Door 7 Parents/Coaches park in College Lot 3 Buses park in College Lot 5 Drop Off & Parking

6. COD Campus Map & Parking

7. BIC – Berg Instructional Center Registration, Hospitality, Headquarters Homerooms and some events SSC – Student Service Center Events SRC – Student Resource Center Room 2000 for Awards Ceremony HSC – Health Science Center Events HEC – Homeland Security Education Center Building Events Campus Summary

8. 7:00 – 8:00 am BIC Door 3 Headquarters BIC 2406 Students should go to their homeroom while the coach registers the team All team paperwork due at this time Registration

10. Tournament Schedules, Maps, Final Roster available on ISO/COD Regional website: http://www.illinoisolympiad.org Self Schedules Done online and is First Come First Serve Make sure team can come 5 minutes early and stay 5 minutes late Scheduled events have priority over changes made at the tournament Schedules & Forms

11. Division B Schedule

12. Division C Schedule

13. BIC & SSC – LEVEL 1

14. BIC & SSC – LEVEL 2

15. BIC & SSC – LEVEL 3

16. COD Campus Map & Parking

17. HSC – LEVEL 1

18. HSC – LEVEL 3

19. COD Campus Map & Parking

20. HEC – LEVEL 1

21. SRC – LEVEL 2 - Awards Ceremony

22. Put your team name and number on everything!! Please be respectful of facilities and staff Keep your homeroom clean Stay quiet in hallways – classes are still going on This is an open campus so please account for your students After the tournament, take all impounded devices Tournament Details

23. Maximum 15 bands + 4 alternate bands for Varsity teams (unlimited for JV) All competitors must wear a band in order to compete They should fit snugly and not fall off Varsity and JV competitors will have wristbands Coaches will get Coach wristbands Wristbands

24. No parents or coaches in competition area when event is running Self Schedules posted time is the START time. Any Prep will start at this time too. Make sure team can come 5 minutes early and stay 5 minutes late Impounded devices – Bring everything in a box labeled with team name and number Event Details

25. Self Schedule (for building events) February 27 (6:30 am) – March 6 (5pm) Avogadro (for scoring and awards) February 22 - 26 Day of Tournament (March 9th): Press Release for ALL students Medical/Permission Slip for ALL students Final Roster (Registration) Form with Principal signature Important Dates

26. Day of Tournament (March 9th): Press Release for ALL students Medical/Permission Slip for ALL students Final Roster (Registration) Form with Principal signature Demographics information Forms that are due

27. Drop off pre-made device apparatus Event supervisors will watch the devices to prevent tampering or damage Competitor or Coach must bring all devices in boxes labeled with school name and number Events: B Division:Boomilever, Mission Possible C Division: Boomilever, Gravity Vehicle, MagLev Impound

28. First have a coach (with a wristband) talk to the event supervisor. If unresolved, then the coach should initiate appeals process. Event supervisor’s decision is upheld 9 out of 10 times Events will NOT be re-graded Appeals & Arbitrations

29. Food Subway box lunches (sub, water, chips, cookie) Preorder form coming soon Money due at Registration on March 9 (cash or check payable to ISO) Form must be emailed back to Val by March 1 Awards Ceremony NOT in the Arena, in SRC 2000 Media There may be media coverage of the event Miscellaneous

30. There are too many C teams to fit into the Chemistry rooms (maximum of 12 teams and 24 students) Only affects Forensics and Chemistry Lab Varsity C 15 and JVC 11 Odd Team #’s:11 Even Team #’s: 15 Odd Team #’s: 22 students Even Team #’s: 30 students Team Number Issue

31. DIVISION C- JV • 21C JV Hinsdale Central - Red • 22C JV Hinsdale South • 23C JV Hinsdale Central – White • 24C JV Naperville Central • 25C JV Naperville North • 26C JV U of C Lab School • 27C JV Willowbrook • 28C JV New Trier Northfield • 30C JV York • 32C JV Conant • 34C JV St. Charles East DIVISION C- Varsity 1C Hinsdale Central High School 2C Hinsdale South High School 4C Naperville Central High School 5C Naperville North High School 6C New Trier-Northfield High School 7C Willowbrook High School 8C York Community High School 9C Benet Academy 10C Conant High School 11C Glenbard East High School 12C Glenbard South High School 13C Glenbard West High School 14C St. Charles East High School 15C West Leyden 16C U of C Lab School Team Numbers

32. 2/20/13- In order to insure the safety of students competing in the Maglev event, the following rule clarification will be in effect for all remaining Illinois Regionals and the Illinois State Tournament:All Maglev devices will have a switch to turn on and off the apparatus.  The switch will be located far enough away from the propeller blades such that the student will not cut themselves on the propeller blades when operating the device.  A switch must be used to start and stop the device; manually connecting the battery terminals via wires, alligator clips or connector ends during competition is not acceptable as a switch.If the event supervisor deems the device unsafe, or that the student is operating the device in an unsafe manner, then the event supervisor will stop the run attempt and not allow the student to complete a run.  The same penalty for bringing no device to competition will be assessed: (-20 points)Micro switches are highly recommended due to their ease of operation.  Switches that require holding on to the device to operate the switch may be deemed unsafe.  Wood and metal propellers are not recommended for this event, but are left to the event supervisor to determine the overall safety of the apparatus.A release mechanism will be required for the event.  The students will place something in front of the Maglev apparatus to hold it in place while the switch is operated.  When instructed by the event supervisor, the release mechanism will be removed and the run will begin.  The release mechanism can be something simple like a piece of wood that keeps the students hands away from the front of the apparatus and the spinning blades.  A pencil has been used at invitationals, but it is found that they are not long enough to keep student hands from harm.   Maglev (C) Clarification

33. I need Event Supervisors!! Anyone want to volunteer? Malcolm X Regional- Chicago

34. ISO Website http://www.illinoisolympiad.org Val Goldstein Val.goldstein@illinoisolympiad.org Contacts and Website Info

35. Questions???Thank you for coming!