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APSA Finance Guidelines

APSA Finance Guidelines. Purchasing Methods. Reimbursement Packets. 1. For Non-Travel Expenses APSA Reimbursement Form ASSP Non-Travel Expense Form Original Receipts taped to computer paper (highlight relative items) Credit Card/Bank Statement (highlight relative transactions).

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APSA Finance Guidelines

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  1. APSA Finance Guidelines

  2. Purchasing Methods

  3. Reimbursement Packets • 1. For Non-Travel Expenses • APSA Reimbursement Form • ASSP Non-Travel Expense Form • Original Receipts taped to computer paper (highlight relative items) • Credit Card/Bank Statement (highlight relative transactions) • 2. For Travel Expenses • 5. ASSP Travel Expense Form • 6. Also include original hotel receipt, boarding pass, conference badge tapped to computer paper

  4. 1. APSA Reimbursement Form

  5. 2. ASSP Non-Travel Expense Form

  6. For Travel Expenses 5. ASSP Travel Expense Form

  7. Purchasing

  8. Internal Requisition • Acquire prices from USC Affiliated Vendors (ie USC Plaza Pharmacy) • Complete & Submit IR Form to APSA treasurer 5 weeks before the event/purchase date • APSA treasurerwill submit IR for approval • Once approved, APSA treasurer will give you the IR to use as payment

  9. Purchase Order • Acquire prices from approvedvendors (see list on ASSP site) • Complete & Submit PO Form to APSA treasurer 5 weeks before the event/purchase date • APSA treasurerwill submit PO for approval • Once approved, APSA treasurer will give you the PO to use as payment

  10. Purchasing • **Benefit of IR & PO: Don’t have to use your own money then wait months for reimbursement.

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