APSA Finance Guidelines

1. APSA Finance Guidelines

2. Purchasing Methods

3. Reimbursement Packets • 1. For Non-Travel Expenses • APSA Reimbursement Form • ASSP Non-Travel Expense Form • Original Receipts taped to computer paper (highlight relative items) • Credit Card/Bank Statement (highlight relative transactions) • 2. For Travel Expenses • 5. ASSP Travel Expense Form • 6. Also include original hotel receipt, boarding pass, conference badge tapped to computer paper

4. 1. APSA Reimbursement Form

5. 2. ASSP Non-Travel Expense Form

6. For Travel Expenses 5. ASSP Travel Expense Form

7. Purchasing

8. Internal Requisition • Acquire prices from USC Affiliated Vendors (ie USC Plaza Pharmacy) • Complete & Submit IR Form to APSA treasurer 5 weeks before the event/purchase date • APSA treasurerwill submit IR for approval • Once approved, APSA treasurer will give you the IR to use as payment

9. Purchase Order • Acquire prices from approvedvendors (see list on ASSP site) • Complete & Submit PO Form to APSA treasurer 5 weeks before the event/purchase date • APSA treasurerwill submit PO for approval • Once approved, APSA treasurer will give you the PO to use as payment

10. Purchasing • **Benefit of IR & PO: Don’t have to use your own money then wait months for reimbursement.